cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
CPittman
Frequent Visitor

How to concatenate MULTI line text fields (example 3 fields) into ONE multi line text field - SharePoint List 365

Hi Friends,

I've been googling and hitting walls. I even posted my question on Microsoft's Q&A who referred me directly to you all. To level set expectations, I'm new to this and have not been provided formal training. 

 

I'm trying to update a SharePoint 365 list. I have three multiple line text fields. I have a fourth field that's a multiple line text field which remains blank. I want to concatenate fields, 1-3 (in that order) into field 4. I've found concatenating formulas for single line text fields but NOT multi line. See below example of what I'm attempting to do. According to Microsoft, this must be done using Power Automate. I need help to build an automated flow where each time a SharePoint list item is modified or created, field 4 is populated with the result of fields 1-3 being concatenated. Please refer to the example I'm trying to attempt to accomplish in this chart, below.


Field 1Field 2Field 3Field 4 (Result of concatenation)
Today is before tomorrow. Tomorrow is after today. This morning was before this afternoon, but this evening is after this afternoon.Eat fruits and vegetables routinely & daily to help reverse type 1 and type 2 diabetes. The disease is caused by a consistently poor diet and have studies to prove it can be reversed by eating a healthy.How can I concatenate fields 1-3 and reflect the concatenated result within field 4?Today is before tomorrow. Tomorrow is after today. This morning was before this afternoon, but this evening is after this afternoon. Eat fruits and vegetables routinely & daily to help reverse type 1 and type 2 diabetes. The disease is caused by a consistently poor diet and have studies to prove it can be reversed by eating healthy. How can I concatenate fields 1-3 and reflect the concatenated result within field 4?
 

How can I concatenate MULTI line text fields (example 3 fields) into ONE multi line text for a SharePoint List in 365 via Power Automate?

14 REPLIES 14
pjohnson8700
Frequent Visitor

I have the same question!

Pauline

Chriddle
Super User
Super User

Build a web flow like this:

  1. "Get items" from your Sharepoint list
  2. "Apply to each" of these items
  3. "Update item" with the original values exept the result column.

For the result concatinate the ofther multiline values with following expression, where decodeUriComponent('%0A') is a line break. Remove it, if not needed.

 

concat(
	item()?['Multiline0'],
	decodeUriComponent('%0A'),
	item()?['Multiline1'],
	decodeUriComponent('%0A'),
	item()?['Multiline2']
)

 

 

Chriddle_0-1676485469332.png

 

 

It didn't work. For some reason, it doesn't error out, but it doesn't do anything either. Here's what I did to try to mimic your suggestions: 

CPittman_0-1676482507979.png

CPittman_1-1676482563661.png

CPittman_2-1676482629491.png

In the Concatenated field, which is my Accomplishments field, I have the following formula: 

concat(item()?['Challenge_x0028_s_x0029'],decodeUriComponent('%0A'),item()?['Action_x0028_s_x0029'],decodeUriComponent('%0A'),item()?['Result_x0028_s_x0029'])

Goal: To concatenate my Challenge(s), Action(s) and Result(s) fields (in that order) into the Accomplishments field. It's not doing anything. Something to note... I did input information in the accomplishments field and ran the flow. The flow removed anything I typed into the Accomplishments field.

 

Any other suggestions? Did I miss something? Again... I'm new to all of this but intrigued so I'm here! 

 

 

Chriddle
Super User
Super User

Sorry, my assumption was that you do this in a Select action 😖

In your case the value "item()" in my expession above must be replaced with "items('Apply_to_each')"

I'm sorry... I tried to give what information I could; I didn't mean to confuse you! On that note though, I modified the expression to reflect the following as you suggested: 

concat(items('Apply_to_each')?['Challenge_x0028_s_x0029'],decodeUriComponent('%0A'),items('Apply_to_each')?['Action_x0028_s_x0029'],decodeUriComponent('%0A'),items('Apply_to_each')?['Result_x0028_s_x0029'])

...it ran the flow with no errors, but it didn't actually concatenate the three columns into the accomplishment's column. The list still has blank accomplishments. So fun right!? 😒

Chriddle
Super User
Super User

It was my fault. I wrote "Apply to each" (which is correct) but then had a select in mind 😉

 

Are you sure that the name of your column name is Challenge_x0028_s_x0029 in this context?

Remove the question mark in ('Apply_to_each')?['Challenge_x0028_s_x0029'] and check if this property really exists or if the flow runs into an error.

CPittman
Frequent Visitor

Appreciate your prompt response! I removed the ? marks. I somehow forgot the _ character at the very end of each of my column names which I found out when it flagged the error. so, thank you for that. 

 

Once the above was corrected, it worked but the problem now is, after it concatenated the three columns into one, it keeps going back and removing them. 😲  Do I need to add the ? marks back in?

Chriddle
Super User
Super User

after it concatenated the three columns into one, it keeps going back and removing them

Sorry, I don't get that.

 

The question mark is not related to your problem.

The purpose of the question mark is to return null if the referenced object property does not exist (instead of a flow crash).

 

Agreed... it's super strange. I even tried it by adding the ? back in and you're right; it's not to do with that. I've ran it 5 times since and it's concatenated and then wiped the column clean. Gahhhh I was so pumped when it worked and then that keeps happening. 

 

I just came across this from six years ago and am curious if it's the same known issue: Ability to update just changed field for SharePoint items . 

Additional Information: 

  1. The Manual Flow we've been working through
    1. The Flow checker says, "Updating action 'Get items' to use OData filter queries can improve the performance of your flow. I have no clue what this is. 
    2. The flow still populates the accomplishments field in the concatenated way we set out for but then immediately after, wipes the accomplishments field clean; leaving blank accomplishment boxes again.
  2. I decided to create an automated flow with nearly the SAME information.
    1. Results:
      1. The concatenate formula you supplied worked in this flow too.
      2. It doesn't leave blank accomplishment fields and it doesn't go back and empty them.
        1. It does, however, seem like it never stops running!
        2. Flow checker tells me, "Redesign your flow to use fewer actions of this connector 'SharePoint' to reduce the chances of hitting the throttle limits. 
        3. My flow is as follows but the main question now is- how do I redesign this flow to ONLY update the accomplishments field if creating a new item or modifying the Challenge(s), Action(s) and Result(s) fields only with fewer actions?
          1. The rest of the columns being modified at any point do not affect my concatenation field (Accomplishment(s)) at all. So, I don't need the flow to check those.
        4.  

          CPittman_9-1676665839495.pngCPittman_7-1676665691912.pngCPittman_8-1676665790784.png

          The concatenate formula I used is this:

          concat(items('Apply_to_each')?['Challenge_x0028_s_x0029_'],decodeUriComponent('%0A'),items('Apply_to_each')?['Action_x0028_s_x0029_'],decodeUriComponent('%0A'),items('Apply_to_each')?['Result_x0028_s_x0029_'])

Let me know what you think or if I should create an entirely new thread for the throttle/fewer actions issue. Appreciate you!

-Christy

Chriddle
Super User
Super User

Using the trigger "When an item is created or modified", you already get the item. You don't need the "Get items" action anymore.

Since this is only one item you don't need the loop ("Apply to each") anymore.

With removing the "Apply_to_each" you have to change the objects in your flow.

 

A problem is, that you update this item and this triggers the flow again, because you modified an item 😉

Therefore you should check if your column already is correct and only update the item if you have to.

I thought I understood the concept you just described but when I've tried to re-write the flow, I am fudging it up. I read the above and removed the Get Items and Apply to each; figuring I could add conditions in but I'm back to hitting a brick wall. Everything I have attempted continues to error out and it just comes down to my lack of fully knowing how to use Power Automate. 

 

Current State - 

For those trying to follow along and are learning as I am, I'm attempting to fix my previous flow to 1) automatically check to see if my Challenge(s), Action(s), and Result(s) columns have been created or modified, then 2) concatenating those three columns into my Accomplishments field (in the same order I expressed above) as needed (not every time the flow runs). Concatenation worked but I'm unable to get my flow to stop running infinitely. 

jdoss
Responsive Resident
Responsive Resident

To stop the flow from continuously running, you need to check before you update. So if the appraisals column is not empty or already is equal to your concatenated string, do nothing (flow will not trigger again) or update (flow will trigger but next time it won't). You could also add a column with a Yes/No value automatically set to No, then when you update the value also change this to Yes, then you only have to check if the column is set to No before continuing and if it is Yes, you can terminate the flow.

I thought I was doing it when I changed my flow to the following. It runs successfully but hits that limit threshold again. So clearly, I'm still missing something. How would you suggest fixing this? 

CPittman_0-1676992452602.png

Source Field I used: 

  • sub(int(triggerOutputs()?['body/{VersionNumber}']),1)

Conditions I used:

  1. Condition 1: "Has Column Changed: Challenge(s)" is equal to "Until Version Number" with the assumption that it's looking to see if my Challenge(s) column has been changed based off of the last version
  2. Condition 2 I have: "Has Column Changed: Action(s)" is equal to "Until Version Number"
  3. Condition 3: "Has Column Changed: Result(s)" is equal to "Until Version Number"

CPittman_1-1676992734027.png

Then I had a get items and apply to each where it concatenates the fields ... 

It runs but it's hitting that threshold again (where I assume the apply to each is my problem). How would you suggest altering this based upon your input above? Also- thank you and Chriddle, for your support. 

Helpful resources

Announcements

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Tuesday Tip | How to Get Community Support

It's time for another Tuesday Tip, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.       This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start.   Community Support is part of every one of our communities, accessible to all our community members.   Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support   Community Support Form If you need more assistance, you can reach out to the Community Team via the Community support form. Choose the type of support you require and fill in the form accordingly. We will respond to you promptly.    Thank you for being an active part of our community. Your contributions make a difference!   Best Regards, The Community Management Team

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!    

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip: Getting Started with Private Messages & Macros

Welcome to TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   This Week's Tip: Private Messaging & Macros in Power Apps Community   Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member!   Our Knowledge Base article about private messaging and macros is the best place to find out more. Check it out today and discover some key tips and tricks when it comes to messages and macros:   Private Messaging: Learn how to enable private messages in your community profile and ensure you’re connected with other community membersMacros Explained: Discover the convenience of macros—prewritten text snippets that save time when posting in forums or sending private messagesCreating Macros: Follow simple steps to create your own macros for efficient communication within the Power Apps CommunityUsage Guide: Understand how to apply macros in posts and private messages, enhancing your interaction with the Community For detailed instructions and more information, visit the full page in your community today:Power Apps: Enabling Private Messaging & How to Use Macros (Power Apps)Power Automate: Enabling Private Messaging & How to Use Macros (Power Automate)  Copilot Studio: Enabling Private Messaging &How to Use Macros (Copilot Studio) Power Pages: Enabling Private Messaging & How to Use Macros (Power Pages)

Tuesday Tip: Subscriptions & Notifications

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week: All About Subscriptions & Notifications We don't want you to a miss a thing in the Community! The best way to make sure you know what's going on in the News & Announcements, to blogs you follow, or forums and galleries you're interested in is to subscribe! These subscriptions ensure you receive automated messages about the most recent posts and replies. Even better, there are multiple ways you can subscribe to content and boards in the community! (Please note: if you have created an AAD (Azure Active Directory) account you won't be able to receive e-mail notifications.)   Subscribing to a Category  When you're looking at the entire category, select from the Options drop down and choose Subscribe.     You can then choose to Subscribe to all of the boards or select only the boards you want to receive notifications. When you're satisfied with your choices, click Save.     Subscribing to a Topic You can also subscribe to a single topic by clicking Subscribe from the Options drop down menu, while you are viewing the topic or in the General board overview, respectively.     Subscribing to a Label Find the labels at the bottom left of a post.From a particular post with a label, click on the label to filter by that label. This opens a window containing a list of posts with the label you have selected. Click Subscribe.     Note: You can only subscribe to a label at the board level. If you subscribe to a label named 'Copilot' at board #1, it will not automatically subscribe you to an identically named label at board #2. You will have to subscribe twice, once at each board.   Bookmarks Just like you can subscribe to topics and categories, you can also bookmark topics and boards from the same menus! Simply go to the Topic Options drop down menu to bookmark a topic or the Options drop down to bookmark a board. The difference between subscribing and bookmarking is that subscriptions provide you with notifications, whereas bookmarks provide you a static way of easily accessing your favorite boards from the My subscriptions area.   Managing & Viewing Your Subscriptions & Bookmarks To manage your subscriptions, click on your avatar and select My subscriptions from the drop-down menu.     From the Subscriptions & Notifications tab, you can manage your subscriptions, including your e-mail subscription options, your bookmarks, your notification settings, and your email notification format.     You can see a list of all your subscriptions and bookmarks and choose which ones to delete, either individually or in bulk, by checking multiple boxes.     A Note on Following Friends on Mobile Adding someone as a friend or selecting Follow in the mobile view does not allow you to subscribe to their activity feed. You will merely be able to see your friends’ biography, other personal information, or online status, and send messages more quickly by choosing who to send the message to from a list, as opposed to having to search by username.

Users online (3,326)