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rbn_nue
Responsive Resident
Responsive Resident

How to forward single instance of recurring meeting using Power Automate?

Hi Folks,

 

I'm trying to build a flow which forwards a specific instance of a meeting series to a user on button click from canvas app. For non-recurring meetings I was able to use below work around:

  • Send meeting invite to service account while creation of teams meeting (add as attendee).
  • Get meeting invite email message ID using get emails action and store in backend.
  • Forward the message ID to user on button click (call needed flow to forward).

Is there anyway to achieve the same for single instance of a meeting series?

 

Thank you.  

2 ACCEPTED SOLUTIONS

Accepted Solutions
v-xiaochen-msft
Community Support
Community Support

Hi @rbn_nue ,

 

If you use 'Update event' action ,it will send notification to all attendees.

But if you call the rest api to update event, it will send notification to those new attendees.

https://learn.microsoft.com/en-us/graph/api/event-update?view=graph-rest-1.0&tabs=http

 

vxiaochenmsft_0-1664935658582.png

So I suggest you use flow call the api to update event.

 

Best Regards,

Wearsky

 

View solution in original post

rbn_nue
Responsive Resident
Responsive Resident

Hi Wearsky @v-xiaochen-msft ,

 

Appreciate your response, the forward invite worked fine from my end:

rbn_nue_0-1665042340464.png

 

Although, what concerns me now is that the action used is still in preview. Since we will be using the app in production, not sure if we should employ this (it did work for every scenario). Could you please let me know if there's any timeline when this will be GA or is it safe to use now?

 

Thank you

View solution in original post

14 REPLIES 14
v-xiaochen-msft
Community Support
Community Support

Hi @rbn_nue ,

 

We can use action 'Get calendar view of events (V3)' to get all instances of the meeting series. They have different id.

Then use action 'Update event' to append user in optional attendees parameter. It can achieve a similar effect to forwarding non-recurring meetings. 

 

Best Regards,

Wearsky

Hi @v-xiaochen-msft ,

 

Thank you for the reply. But if we use Update event action, won't it send notification to all attendees saying that event has been updated?  

v-xiaochen-msft
Community Support
Community Support

Hi @rbn_nue ,

 

If you use 'Update event' action ,it will send notification to all attendees.

But if you call the rest api to update event, it will send notification to those new attendees.

https://learn.microsoft.com/en-us/graph/api/event-update?view=graph-rest-1.0&tabs=http

 

vxiaochenmsft_0-1664935658582.png

So I suggest you use flow call the api to update event.

 

Best Regards,

Wearsky

 

Hi @v-xiaochen-msft ,

 

Yes! That should work. Although may I suggest using forward event using graph api (https://learn.microsoft.com/en-us/graph/api/event-forward?view=graph-rest-1.0&tabs=http) to do the same. Can you let me know your thoughts on this?

 

Thank you so much for the response, the API part really helped. 

v-xiaochen-msft
Community Support
Community Support

Hi @rbn_nue ,

 

I tested this api (forward) few days ago... But it caused an error. It looks that the api don't support series meeting.. So I suggest use update event api instead of this.

 

Best Regards,

Wearsky

rbn_nue
Responsive Resident
Responsive Resident

Hi Wearsky @v-xiaochen-msft ,

 

Appreciate your response, the forward invite worked fine from my end:

rbn_nue_0-1665042340464.png

 

Although, what concerns me now is that the action used is still in preview. Since we will be using the app in production, not sure if we should employ this (it did work for every scenario). Could you please let me know if there's any timeline when this will be GA or is it safe to use now?

 

Thank you

v-xiaochen-msft
Community Support
Community Support

Hi @rbn_nue ,

 

Sorry ,I don't have this information.

But don't worry , the flow has many methods to call the api such as Http action...It's GA. 

 

Best Regards,

Wearsky

v-xiaochen-msft
Community Support
Community Support

Hi @rbn_nue ,

 

I tested it with forward api again few minutes ago and it worked.

I must have made some mistake when I first tested. 😂

 

Best Regards,

Wearsky

Hi @v-xiaochen-msft ,

 

Appreciate your response. The challenge while using http action is the authentication. It will need us to register graph api in AAD so that we can authenticate. This will be an overhead. But the send an http request to outlook action has the authentication part covered. Only concern is it being preview mode.

 

Thank you. 

juhbenike
New Member

Dear responders,
Am I wrong or the single event vs. recurring event invite issue has not been addressed in this thread?
I only see the all attendees vs. invited attendee notification issue resolved.
Thanks!

rbn_nue
Responsive Resident
Responsive Resident

Hi @juhbenike ,

 

This issue was resolved by using graph api forward event - https://learn.microsoft.com/en-us/graph/api/event-forward?view=graph-rest-1.0&tabs=http

 

To get individual instances of recurring meeting, you can use below action:

rbn_nue_0-1679923372619.png

 

 

You can make the API call from any of the http actions in power automate to forward each instance:
Http action (premium), Send an http request (outlook, preview) or Http with Azure AD which I ended up using. Hope this helps!


Thanks.

Thank you! 
Will it only forward the next meeting invite in time? Say, it is Thursday and the next meeting is on next Tuesday, will it only forward the next Tuesday event? How will the graph decide which meeting to forward?
I am sorry for the lack of my knowledge here and thank you for your prompt response!

rbn_nue
Responsive Resident
Responsive Resident

Hi @juhbenike 

 

If you would like forward only specific meeting instance in a meeting series, you need to provide that meeting instance ID to graph API. It will only forward that instance. To get all instances of a meeting series you can utilize Get calendar view of events action in power automate, then select/filter the meeting based on day/time. 

 

In any case, you will need the meeting ID (at least) to forward it using graph api forward event. 

Hope this cleared it up. 


Thanks.

Hi @rbn_nue,

 

I am very much a newbie with power automate…would you be able to further expand on this bit. I am trying to connect a list on SharePoint. Essentially, when an entry is created, I want one instance of a recurring meeting to go out. I appreciate all of the help! 

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