HI @SteCoxy
If you are creating an item in a list every time a form submission is made, you need to get the last id and increment by 1, before prepending your fixed string.
In my article I use get item to get the last known ID as you need to know the last unique id before creating the next one. Some folk use a separate list, others use the list item ID but you need to use something.
I also have two columns to keep track of the running ID and the prepended ID but you could use replace() to remove your prefix to allow you to increment on the integer, it's just a bit more work.
Above, assuming the column is called InvoiceID, you can add 1 on to the last number.
add(int(first(outputs(‘Get_items’)?[‘body/value’])?[‘InvoiceId’]),1)
You then need to pad with 0's:
concat(substring(‘00000’, 1, sub(5, length(string(outputs(‘InvoiceID’))))),outputs(‘InvoiceID’))
Then when you create your item, you can add
D&I-
alongside the output (instead of "Invoice" in the Title) from the above expression in compose.
If this doesn't make sense, please explain where you get stuck.
Damien
Also, does it matter if I wish to create this based upon the system column called ID (read only), that autopopulates the cell incrementally: 1, 2, 3, 4 etc:
Hi @SteCoxy
Yes, that is what length and substring do, let me explain.
concat(substring(‘00000’, 1, sub(5, length(string(outputs(‘InvoiceID’))))),outputs(‘InvoiceID’))
This will concatenate upto 5 0's based on the substring starting at position 1, and ending at length of the invoice ID.
Therefore if invoiceID is 123, it is length 3. The substring of 00000 from position 1 to 3 is 00 and concat the two, you get 00123.
Try the following in a compose:
You could use ID of the item but there are pros/cons. It cannot be reset. Delete an item, you loose that ID. You could therefore get the last known ID of an item, increment by 1, pad with 0's, and prepend the string.
Hope that has been useful.
Damien
Hi Damien,
I'm giving your solution an attempt but I'm falling at the first hurdle, sorry!
I'm getting an "the expression is invalid" error message, unfortunately:
I entered the following: add(int(first(outputs(‘Get_items’)?[‘body/value’])?[‘ID’]),1)
I'm not sure if it helps things but this is a brand new project, so there's currently only dummy data (about 10 rows) in this MS List, so nothing in there has any valid last ID. I think what's confusing me is on your website it's based upon the Title column, but my title column is "Programme Name", so this wouldn't be suitable (as it's purely words). That's why I thought having a system generated ID column (1, 2, 3, etc) might make it easier for the string to be created, as it's based on, in effect, the row number in the list that is going up incrementally each time a new item/row is created.
Sorry to be taking up your time here, but any pointers on how best to achieve this would be much appreciated.
HI @SteCoxy
You'll need to get your order by in get items correct, not sure where the id 2 comes from. If you have a column called "id 2", you will need to get the internal name. You need to go into list settings (top right cog and list settings) and then select the column in question. In the address bar you will see the internal name
For the flow, this is what you are looking for:
add(int(first(outputs('Get_items')?['body/value'])?['ID']),1)
concat('ABCD-',substring('00000', 1, sub(5, length(string(outputs('compose'))))),outputs('compose'))
Output
Please consider accepting my answer as a solution if it helps to solve your problem.
Cheers
Damien
Please take a look and subscribe to my YouTube Channel for more Power Platform ideas and concepts, or take a look at my website. Thanks
Hi Damien,
I think I'm making inroads here, albeit slowly but surely!
I've got as far as testing this out, so I've certainly made further progress than earlier, but I'm getting the following errors in the flow details:
Just to clarify also, the formula - I'm looking for this to populate in a new column called "D&I Unique ID", but is it based upon the system generated ID column?
I think I'm 3/4 there now Damien and I REALLY appreciate you helping me out. I know your patience must be getting tested to within an ounce of its limits, but I really feel like you're helping me massively to learn.
is desc a function or do I literally just type it after ID?
Also, how does it know to add this unique ID into the below column, as the formula doesn't seem to make any reference to it?
Further to the above, I've changed the formula to:
add(int(first(outputs('Get_items')?['body/value'])?['ID']),1)
and it now says it has been successful BUT there is no entry in the D&I Unique ID column:
So it's not working the way I thought i.e. I was hoping that the D&I Unique Id column would populate using the ID from the system column but with a DI000001 prefix. Any ideas to point me in the right direction would be much appreciated.
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