cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

How to make multiple lines of text in SP appear as separate entries in their own columns from a flow

Hi All, 

 

I have built a flow that triggers when I receive an email from a certain mailbox. The flow saves the body of the email as a multiple line of text field. The body of the email is autogenerated and follows the following format:

 

Name:

Account Number:

Email Address:

Date:

 

I want to be able to split these fields in the body of the email to appear in separate columns of the SharePoint list. Is this possible?

 

Thanks you in advance for your help.

Ian

 

1 ACCEPTED SOLUTION

Accepted Solutions

The HTML source I got from you 😆 But I just put what you provided into a "Compose" step to simulate your scenario. I trigged the flow manually.

 

So yours would be like:

  1. When an email arrives
  2. HTML to Text (Using the body of the email from the "When email arrives" step).
  3. Compile the data as per the flow I gave you.
  4. Create your item, augmenting it with the output from the parse JSON step.

I would build it into your current flow. It shouldn't be difficult to modify.

View solution in original post

14 REPLIES 14
Paulie78
Super User
Super User

Yes it is possible. I do this often and just trying to help someone else in another thread doing a similar thing. The best thing is for you to post the output of the email into the "Code Sample" on here, then I or someone else can help you build the expression.

Anonymous
Not applicable

Hi Paulie, 

 

Thanks for your response. Stupid question but is the "Code Sample" the html output of the body? If so please find below. Apologies if this is not what is required, Let me know and I can provide the correct information. Thanks a lot for your help. 

 

<meta http-equiv="Content-Type" content="text/html; charset=utf-8"><meta name="Generator" content="Microsoft Word 15 (filtered medium)"><style>

<!--

@font-face

              {font-family:Helvetica}

@font-face

              {font-family:"Cambria Math"}

@font-face

              {font-family:Calibri}

p.MsoNormal, li.MsoNormal, div.MsoNormal

              {margin:0cm;

              margin-bottom:.0001pt;

              font-size:11.0pt;

              font-family:"Calibri",sans-serif}

a:link, span.MsoHyperlink

              {color:#0563C1;

              text-decoration:underline}

a:visited, span.MsoHyperlinkFollowed

              {color:#954F72;

              text-decoration:underline}

p

              {margin-right:0cm;

              margin-left:0cm;

              font-size:12.0pt;

              font-family:"Times New Roman",serif}

span.EmailStyle17

              {font-family:"Calibri",sans-serif;

              color:windowtext}

.MsoChpDefault

              {font-family:"Calibri",sans-serif}

@page WordSection1

              {margin:72.0pt 72.0pt 72.0pt 72.0pt}

div.WordSection1

              {}

-->

</style></head><body lang="EN-IE" link="#0563C1" vlink="#954F72"><div class="WordSection1"><p style="margin-right:0cm; margin-bottom:0cm; margin-left:0cm; margin-bottom:.0001pt; background:white"><strong><span style="font-size:11.5pt; font-family:&quot;Helvetica&quot;,sans-serif; color:black; font-weight:normal">Hello,</span></strong></p><p style="margin-right:0cm; margin-bottom:0cm; margin-left:0cm; margin-bottom:.0001pt; background:white"><strong><span style="font-size:11.5pt; font-family:&quot;Helvetica&quot;,sans-serif; color:black; font-weight:normal">A person has requested to be contacted.</span></strong></p><p style="margin-right:0cm; margin-bottom:0cm; margin-left:0cm; margin-bottom:.0001pt; background:white"><strong><span style="font-size:11.5pt; font-family:&quot;Helvetica&quot;,sans-serif; color:black; font-weight:normal">Information:</span></strong></p><p style="margin-right:0cm; margin-bottom:0cm; margin-left:0cm; margin-bottom:.0001pt; background:white"><strong><span style="font-size:11.5pt; font-family:&quot;Helvetica&quot;,sans-serif; color:black; font-weight:normal">Name: Joe Bloggs</span></strong><b><span style="font-size:11.5pt; font-family:&quot;Helvetica&quot;,sans-serif; color:black"></span></b></p><p style="margin-right:0cm; margin-bottom:0cm; margin-left:0cm; margin-bottom:.0001pt; background:white; box-sizing:inherit; font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px"><strong><span style="font-size:11.5pt; font-family:&quot;Helvetica&quot;,sans-serif; color:black; font-weight:normal">Account Number: 100</span></strong><b><span style="font-size:11.5pt; font-family:&quot;Helvetica&quot;,sans-serif; color:black"></span></b></p><p style="margin-right:0cm; margin-bottom:0cm; margin-left:0cm; margin-bottom:.0001pt; background:white; box-sizing:inherit; font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px"><strong><span style="font-size:11.5pt; font-family:&quot;Helvetica&quot;,sans-serif; color:black; font-weight:normal">Email Address: joebloggs@gmail.com</span></strong><b><span style="font-size:11.5pt; font-family:&quot;Helvetica&quot;,sans-serif; color:black"></span></b></p><p style="margin-right:0cm; margin-bottom:0cm; margin-left:0cm; margin-bottom:.0001pt; background:white; box-sizing:inherit; font-variant-ligatures:normal; font-variant-caps:normal; orphans:2; text-align:start; widows:2; text-decoration-style:initial; text-decoration-color:initial; word-spacing:0px"><strong><span style="font-size:11.5pt; font-family:&quot;Helvetica&quot;,sans-serif; color:black; font-weight:normal">Date: 02/11/2020</span></strong><b><span style="font-size:11.5pt; font-family:&quot;Helvetica&quot;,sans-serif; color:black"></span></b></p><p class="MsoNormal">&nbsp;</p><p class="MsoNormal">&nbsp;</p><br><p class="msipfooter9ab28e29" align="Left" style="margin:0"><span style="font-size:7.0pt; font-family:Calibri; color:#000000">C2 General</span></p></div></body></html>

That is the output I meant. But I also meant for you to use this button:

codeSample.PNG

Because the HTML output, which is key to making what you want has to be accurate for us to be able to make the correct expression and pasting it in the normal window changes it a bit. Can you paste it to https://pastebin.com/ and then share the link, then it will be exactly right.

Anonymous
Not applicable

Thanks Paulie, 

 

Please find link here: https://pastebin.com/QAzcdAMh

You can do it like this: https://ibb.co/J5kDHx7

GetEmailData.png

Explanation:

  • HTML is converted to text
  • Create a variable that is just a linefeed
  • Split the text on a linefeed into an array:

 

split(outputs('Html_to_text')?['body'], variables('lineFeed'))​

 

  • Filter the resulting array to remove all blank lines.
  • Create a JSON with the output from the filter:

 

{
 "Name": "@{trim(substring(body('Filter_array')[3],5))}",
 "AccNo":"@{trim(substring(body('Filter_array')[4],15))}",
 "email":"@{trim(substring(body('Filter_array')[5],14))}",
 "Date":"@{trim(substring(body('Filter_array')[6],6))}"
}​

 

 

  • Add a parse JSON step to make the values easier to access.

That should be it!

 

Please...

If I answered your question Accept it as a solution ✔️ 

If I helped you out, please give me some Kudos 👍

Thanks 😙

 

Anonymous
Not applicable

Hi Paulie, 

 

Thank you this is very helpful. Sorry for the stupid questions but where are you getting the HTML source and what is your trigger? Do I build this into my current flow or should I make it a separate flow? My current flow is simply When an email arrives > Create Item

The HTML source I got from you 😆 But I just put what you provided into a "Compose" step to simulate your scenario. I trigged the flow manually.

 

So yours would be like:

  1. When an email arrives
  2. HTML to Text (Using the body of the email from the "When email arrives" step).
  3. Compile the data as per the flow I gave you.
  4. Create your item, augmenting it with the output from the parse JSON step.

I would build it into your current flow. It shouldn't be difficult to modify.

Anonymous
Not applicable

Perfect, Thanks for all your help and timely responses. I t was very helpful. 

Anonymous
Not applicable

Hi Paulie, 

 

I am getting the following error message. Do you know how this can be resolved?

 

Thanks

Ian

 

https://ibb.co/Q8dGyBP

I can certainly help you figure it out. That expression is trying to access the 3rd element of the array. Which is the first line of data that you are trying to access. So it suggests that the array has not been created. Go into the run history and see what the output is from the filter array action, that will show you what the state of the array is. Based on that, we can find a solution.

Anonymous
Not applicable

Hi Paul, 

 

Thanks again for your response. You are correct the output of the filter array is blank. This is the input: 

 

[
  "Hello,\n\nA person has requested to be contacted.\n\nInformation:\n\nName: Joe Bloggs\n\nAccount Number: 100\n\nEmail Address: joebloggs@gmail.com\n\nDate: 02/11/2020\n\n\n\n\n\n\n\n\nC2 General"
]
This is obviously also the output of "Create an Array of Lines". 
Would you be able to advise me on a solution?
Thanks
Ian

Yes, it seems to me that the "split" has not happened at the creation of the array. All of the newline characters are still present. Which makes me think that you did not put a line feed in this step:

linefeed.png

You need to literally put your cursor in the Value field and press the enter key. Then it should split on every new line.

 

Try changing your split expression to the following, it is a bit neater:

split(outputs('Compose'), base64ToString('Cg=='))
Anonymous
Not applicable

Hi Paul, 

 

I made the change you mentioned and I hit enter in the value field. The output from the filter array is the same as the input and is as follows:

[
  "Hello,\n\nA person has requested to be contacted.\n\nInformation:\n\nName: Joe Bloggs\n\nAccount Number: 100\n\nEmail Address: joebloggs@gmail.com\n\nDate: 02/11/2020",
  "\nC2 General"
]
 
However I am still getting the same error message: https://ibb.co/5R6j62f
 
Do you know why this might be? Please see full flow for your reference. 
Thanks again

Helpful resources

Announcements

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!    

Tuesday Tips: Getting Started in the Community

TUESDAY TIPS is back!   This weekly series of posts is our way of sharing helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! The original run of Tuesday Tips was a highlight of last year, and these all-new Tips will hopefully prove to be just as informative as helpful. We will cover some basics about the Community, a few "insider tips" to make your experience even better, and sharing best practices gleaned from our most active community members and Super Users. Make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   THIS WEEK: I'm Brand New! What Do I Do? The number of new community members we have each week is pretty amazing, and we are so glad to welcome all of you to the Community! You may be wondering. "What do I do? Where do I get started? Will anyone be willing to help me? What I have a question? Help!"   Let's start with this: Welcome to the low-code revolution, and more importantly, welcome to the Power Platform Community! This is a great place to start. Whether you're busy with Power Apps, getting familiar with Power Automate, engaging Copilot Studio, or building in Power Pages, there are a few key places you should check out as you begin your journey: FORUMS: The forums are THE place to ask questions, look at questions asked by other Community members—and see answers and solutions from our Super Users and other helpful people in the Community. Power Apps ForumsPower Automate ForumsCopilot Studio ForumsPower Pages Forums   NEWS & ANNOUNCEMENTS: Our News & Announcements section highlights the newest and greatest updates in the Community, news from the product team, and so much more. It’s updated a few times each week and will also help you find ways to connect with what’s going on in the ever-growing world of Power Platform. Power Apps News & AnnouncementsPower Automate News & AnnouncementsCopilot Studio News & AnnouncementsPower Pages News & Announcements   GALLERIES: The Galleries section of the Community features tons of tips and tricks, features and benefits, and more—through videos created by our Super Users, product teams, and other helpful members of the Community. Power Apps GalleriesPower Automate Galleries Copilot Studio GalleriesPower Pages Galleries BLOGS: The community blogs section is full of handy step-by-step tips from members of the Community—and some of them include detailed answers to some of the questions most frequently asked questions, as well as how they solved a problem they faced. Power Apps Community BlogPower Automate Community BlogCopilot Studio Community BlogPower Pages Community Blog POWER UP PROGRAM: If you’d like to really take a huge step forward in your journey, we recommend checking out the Power Up Program, a Microsoft-sponsored initiative that trains new Power Platform users and has been a huge success since it launched a little over a year ago. There’s a waiting list, so definitely apply soon if you’re interested! Find out more here: Microsoft Power Up Program for career switchers.   There's so much more you'll discover in your Power Platform experience, and this Community is here for YOU! We are glad you've discovered us and can't wait to see where you grow! If you're new to the Community and just getting started, make sure to give this post a kudo and introduce yourself so we can welcome you!

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (5,529)