cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
KiranGongani
Frequent Visitor

How to rename SharePoint list attachment file name or append the date/time to the file name

Hi,


I would like to create flow to rename the file name of the sharepoint list attachment. Please let me know if anyone has any idea on how to do it. I am new to MS-Flow. 

For e.g:

User uploads Lotus.jpg and I want to rename it as June-19-5:00PM-Lotus.jpg

Or even June-19-Lotus.jpg is fine. 


Thanks in advance.

Kiran

2 ACCEPTED SOLUTIONS

Accepted Solutions
yashag2255
Super User
Super User

Hi @KiranGongani 

 

Please have a look at the flow below:qqas.png

Expression used in the file name is: 

concat(formatDateTime(utcNow(),'MMM-dd'),'-',items('Apply_to_each')?['DisplayName'])

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

View solution in original post

Hi @KiranGongani 

 

You must be referencing the wrong identifier in the delete attachment. You have to use the identifier of the get attachments' dynamic value instead of the add attachment ones. Can you please check and confirm this

View solution in original post

23 REPLIES 23
yashag2255
Super User
Super User

Hi @KiranGongani 

 

Please have a look at the flow below:qqas.png

Expression used in the file name is: 

concat(formatDateTime(utcNow(),'MMM-dd'),'-',items('Apply_to_each')?['DisplayName'])

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

KiranGongani
Frequent Visitor

@yashag2255  Thank you so much!!! This is the solution I was looking for! it worked as per my requirements. You Rock!!

 

Thanks,

Kiran

Hey @KiranGongani 

 

Glad that it worked!

 

Thanks, 

Yash. 

@yashag2255 One concern, when we add another/second attachment then it's deleting the old first one and retaining only the latest one. Any idea how to resolve this? it works only with one attachment.

@KiranGongani 

 

Can you share more details? I tied this with 2 attachments it was working. (the apply to each loop takes into account all the attachments). Can you share a screenshot of the flow so that I can have a better look at it?

Hi @yashag2255 It works when adding new/first time but does not work while modifing or adding addtional attachments. Screenshot for your refernece. AttachmentRenameFlow.pngThanks again for your help.  

HI @KiranGongani 

 

This is strange! I just tried adding 6 attachments and it worked just fine in my case. Can you share details on how you are attaching the attachments to the item? I also wanted to check if these attachments will be added in a single go (on a particular day) or on multiple days?

Hi @yashag2255 Thanks again for your reply. uploading attachment frequency is not determined, it's random. User may upload while creating the item and come back on same day and upload another attachment or may come back after two days and upload another attachment. So

 If the user uploads another attachment after couple of days, then the existing attachment will also get renamed once again (Is there way to check if it's already has date time stamp then skip). Please let me know if you need more info from my end. 

 

I am uploading attachments through normal process of uploading attachments for a sharepoint list item.

 

 

 

Hi @KiranGongani 

 

Instead of building a logic on checking if the attachment has a valid date as prefix, I have this dirty work around for you (But it works)

 

See the flow below and replicatefad1.png

 

fad2.png

 

In the array for months:

 

[
"Jan",
"Feb",
"Mar",
"Apr",
"May",
"Jun",
"Jul",
"Aug",
"Sep",
"Oct",
"Nov",
"Dec"
]

In the set variable action:

 

 

split(items('Apply_to_each')?['DisplayName'],'-')

In the condition on the right side:

 

first(variables('attch'))

What the flow does is, it will get the attachment and break the name over '-' (considering that the '-' might exist in a file name) we are checking if the prefix (the month is the first element of the attachment name as per our naming convention) exists in the other array that is an array of months and then perform respective actions. 

 

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

 

Hi @yashag2255 Thanks for your help and appreciate the patience. I tried the new flow but it's not saving due to variable initailzation for attach variable, I tried giving possible intial values but still getting the following error. 


Error message:

"The inputs of workflow run action 'Condition' of type 'If' are not valid. The variable 'attch' must be initialized before it can be used inside action 'Condition'."AttachmentRenameFlow2.JPG

Hi @KiranGongani 

 

That is strange! Can you please put [] this in the Intiialise variable (attach) and try once? Also, can you please check the expression that you put there? 

 

This could also be a caching issue so you might want to save the flow and log out of the current session -> close the browser and start a fresh session. 

 

Please try the above and see if you contiue to get the error. 

 

 

Sorry @yashag2255  I tried the below steps but no luck. 

@KiranGongani 

 

Ah! I think I found the issue:

 

It should be the months array instead of the attach array that is on the left side in the condition and it should be first(attach) in the right side. 

 

Hope this Helps!

@KiranGongani 

 

and this expression 

first(variables('attch'))

should be 

first(variables('attach'))

as you have named your variable attach. 

Really sorry for that @yashag2255  : I did not realize that the variable name is used in the expression! Appreciate your patience. After updating the expression the workflow ran without any error but it's deleting the renamed file instead of the original file 😞

Attachment-delete-original.JPG

Screenshot of the complete flow.

Part-1Part-1

Part-2Part-2

Hi @KiranGongani 

 

You must be referencing the wrong identifier in the delete attachment. You have to use the identifier of the get attachments' dynamic value instead of the add attachment ones. Can you please check and confirm this

@yashag2255 Thank you so much Yash!!! it's working as expected! I appreciate your patience and willingness to help!!! Also, apologize for not following exact instructions and because of that you had to spend extra time to resolve the same.

Thank you!Thank you!


Thanks again!
Kiran

@KiranGongani 

 

Glad that it worked! Happy Flowing!

 

kaso78
Frequent Visitor

Thank you for this post.  It helped me setup a flow to rename the attachments. As I was testing I ran into a use case that i would like to find a solution for.

 

The use case is this. Attach a file, let the flow run, then add a second attachment, let the flow run again.  What happens for me is the 1st attachment gets renamed a second time.  It isn't a big deal but it would be nice if the apply to each would be able to skip a file that already has prefix.

 

The only difference for me in my flow is I use the ID and a hyphen as the prefix. 

Here is a screenshot of 3 attachments. the first 2 were first added together and the 3rd on a second edit.

kaso78_0-1606683524073.png

 

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!  Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Users online (7,797)