cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
KiranGongani
Frequent Visitor

How to rename SharePoint list attachment file name or append the date/time to the file name

Hi,


I would like to create flow to rename the file name of the sharepoint list attachment. Please let me know if anyone has any idea on how to do it. I am new to MS-Flow. 

For e.g:

User uploads Lotus.jpg and I want to rename it as June-19-5:00PM-Lotus.jpg

Or even June-19-Lotus.jpg is fine. 


Thanks in advance.

Kiran

2 ACCEPTED SOLUTIONS

Accepted Solutions

Hi @KiranGongani 

 

Please have a look at the flow below:qqas.png

Expression used in the file name is: 

concat(formatDateTime(utcNow(),'MMM-dd'),'-',items('Apply_to_each')?['DisplayName'])

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

View solution in original post

Hi @KiranGongani 

 

You must be referencing the wrong identifier in the delete attachment. You have to use the identifier of the get attachments' dynamic value instead of the add attachment ones. Can you please check and confirm this

View solution in original post

23 REPLIES 23

Hi @KiranGongani 

 

Please have a look at the flow below:qqas.png

Expression used in the file name is: 

concat(formatDateTime(utcNow(),'MMM-dd'),'-',items('Apply_to_each')?['DisplayName'])

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

KiranGongani
Frequent Visitor

@yashag2255  Thank you so much!!! This is the solution I was looking for! it worked as per my requirements. You Rock!!

 

Thanks,

Kiran

Hey @KiranGongani 

 

Glad that it worked!

 

Thanks, 

Yash. 

@yashag2255 One concern, when we add another/second attachment then it's deleting the old first one and retaining only the latest one. Any idea how to resolve this? it works only with one attachment.

@KiranGongani 

 

Can you share more details? I tied this with 2 attachments it was working. (the apply to each loop takes into account all the attachments). Can you share a screenshot of the flow so that I can have a better look at it?

Hi @yashag2255 It works when adding new/first time but does not work while modifing or adding addtional attachments. Screenshot for your refernece. AttachmentRenameFlow.pngThanks again for your help.  

HI @KiranGongani 

 

This is strange! I just tried adding 6 attachments and it worked just fine in my case. Can you share details on how you are attaching the attachments to the item? I also wanted to check if these attachments will be added in a single go (on a particular day) or on multiple days?

Hi @yashag2255 Thanks again for your reply. uploading attachment frequency is not determined, it's random. User may upload while creating the item and come back on same day and upload another attachment or may come back after two days and upload another attachment. So

 If the user uploads another attachment after couple of days, then the existing attachment will also get renamed once again (Is there way to check if it's already has date time stamp then skip). Please let me know if you need more info from my end. 

 

I am uploading attachments through normal process of uploading attachments for a sharepoint list item.

 

 

 

Hi @KiranGongani 

 

Instead of building a logic on checking if the attachment has a valid date as prefix, I have this dirty work around for you (But it works)

 

See the flow below and replicatefad1.png

 

fad2.png

 

In the array for months:

 

[
"Jan",
"Feb",
"Mar",
"Apr",
"May",
"Jun",
"Jul",
"Aug",
"Sep",
"Oct",
"Nov",
"Dec"
]

In the set variable action:

 

 

split(items('Apply_to_each')?['DisplayName'],'-')

In the condition on the right side:

 

first(variables('attch'))

What the flow does is, it will get the attachment and break the name over '-' (considering that the '-' might exist in a file name) we are checking if the prefix (the month is the first element of the attachment name as per our naming convention) exists in the other array that is an array of months and then perform respective actions. 

 

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

 

Hi @yashag2255 Thanks for your help and appreciate the patience. I tried the new flow but it's not saving due to variable initailzation for attach variable, I tried giving possible intial values but still getting the following error. 


Error message:

"The inputs of workflow run action 'Condition' of type 'If' are not valid. The variable 'attch' must be initialized before it can be used inside action 'Condition'."AttachmentRenameFlow2.JPG

Hi @KiranGongani 

 

That is strange! Can you please put [] this in the Intiialise variable (attach) and try once? Also, can you please check the expression that you put there? 

 

This could also be a caching issue so you might want to save the flow and log out of the current session -> close the browser and start a fresh session. 

 

Please try the above and see if you contiue to get the error. 

 

 

Sorry @yashag2255  I tried the below steps but no luck. 

@KiranGongani 

 

Ah! I think I found the issue:

 

It should be the months array instead of the attach array that is on the left side in the condition and it should be first(attach) in the right side. 

 

Hope this Helps!

@KiranGongani 

 

and this expression 

first(variables('attch'))

should be 

first(variables('attach'))

as you have named your variable attach. 

Really sorry for that @yashag2255  : I did not realize that the variable name is used in the expression! Appreciate your patience. After updating the expression the workflow ran without any error but it's deleting the renamed file instead of the original file 😞

Attachment-delete-original.JPG

Screenshot of the complete flow.

Part-1Part-1

Part-2Part-2

Hi @KiranGongani 

 

You must be referencing the wrong identifier in the delete attachment. You have to use the identifier of the get attachments' dynamic value instead of the add attachment ones. Can you please check and confirm this

@yashag2255 Thank you so much Yash!!! it's working as expected! I appreciate your patience and willingness to help!!! Also, apologize for not following exact instructions and because of that you had to spend extra time to resolve the same.

Thank you!Thank you!


Thanks again!
Kiran

@KiranGongani 

 

Glad that it worked! Happy Flowing!

 

kaso78
Frequent Visitor

Thank you for this post.  It helped me setup a flow to rename the attachments. As I was testing I ran into a use case that i would like to find a solution for.

 

The use case is this. Attach a file, let the flow run, then add a second attachment, let the flow run again.  What happens for me is the 1st attachment gets renamed a second time.  It isn't a big deal but it would be nice if the apply to each would be able to skip a file that already has prefix.

 

The only difference for me in my flow is I use the ID and a hyphen as the prefix. 

Here is a screenshot of 3 attachments. the first 2 were first added together and the 3rd on a second edit.

kaso78_0-1606683524073.png

 

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Summer of Solutions | Week 3 Results | Win free tickets to the Power Platform Conference

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (5,272)