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MN003
Post Partisan
Post Partisan

How to use Get Items and Get Files in an Apply to Each?

Hello,

 

I have a flow built where I need to populate a Word document template with info from fields in my SPO list. I also need to create a new file based on that word document template. My roadblock is that an Apply to Each gets created if I try to use the output value from Get Items or Get Files which is fine but, I can't seem to sort out which one is correct. If I use the output value from the Get Items, that of course tries to create files based on how many items are on the SPO list which I understand and do not want to be the case. On the other hand if I try to use Get Files, when I need to populate the word template, a second Apply to Each is created which causes errors. Is there a smoother way to create a new file based on a word template in a doc library and pull the info into the template from a list?

 

I greatly appreciate any guidance.

7 REPLIES 7
StretchFredrik
Multi Super User
Multi Super User

Hello,

is the list and the word template 1:1? So 1 row in the list will be 1 document? Or what does the logic look like?

Hi @StretchFredrik,

 

So in this case I think I'm trying to get to that point, my goal is to have one or multiple rows in the Word doc based on however many entries are submitted on the list.

 

Here's a little bit of the logic:

MN003_1-1645736546503.png

 



MN003_0-1645736458070.png

 

StretchFredrik
Multi Super User
Multi Super User

Is the flow triggered per list item or what does it look like?

 

And what data will the word template have filled in, is it the data from 1 row or multiple rows? If its 1 row is 1 document you probably wouldn't need to loop it at all. 

 

Sorry if im repeating myself, im just trying to understand what the goal is to give you advice 🙂 

No worries! So this is a scheduled flow triggered every week. The goal is to have the workflow collect all the entries on the list at a certain time and populate the Word template. So there could be just one entry or there may be multiple but the goal is to keep all entries going into one document. Once the document has all the entries, I just need to create a sharing link for mgmt. I appreciate you trying to help me lol. It's hard when everything seems to be going well in development and this roadblock appears after I thought I had a good framework in place.

StretchFredrik
Multi Super User
Multi Super User

And when you run it, what is the error you get? That it goes "Out of bounds"?

I was getting something like I can't have a second apply to each nested within an apply to each. 

 

MN003_0-1645791196173.png

 

I think I figured out a workaround. I was able to stick to the Get Items method using the value from the Get Files action. I found a solution here. This is half the battle. Now my created by field has stopped showing the user name and shows "obj". Trying to find a workaround for that.

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