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Greenbelt19
New Member

I am looking to trigger an email each time a specific row in a sharepoint list is changed

I have a sharepoint list that we would like to trigger an email / event in outlook each time a row is changed or modified. We are trying to create a workflow where once someone is done they place a date in a blank column for the work they completed (each row is a seperate task). 

once the person is done with their work they put the date in the column for that row. This triggers a reminder for the next person who has to do some more work to that task and enter that date in the row. triggering a second reminder for the manager to know it is complete. 

 

we cant seem to find the function to trigger an action based on individual rows and columns in the sharepoint list. 

1 REPLY 1
ScottShearer
Super User
Super User

@Greenbelt19:

 

It sounds like you will want to use the SharePoint "When an item is created or modified" trigger.  It will run any time a SharePoint list item in the selelcted list is created or modified.  There are no triggers that are tied to individual columns - just to rows of data.

 

You can use a condition (you'll find it under Control) to check the value of the date column.

 

That said, you'll need to do some more planning.  For example, you need a way to know if an email has already been sent out once the date column has been populated and the item is edited again.  Otherwise, the email will get sent every time the trecord is modified after the date field is populated.

 

If this answers your question, please mark your post as solved.

 

Scott

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

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