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P_Molitor
Helper II
Helper II

I've hit a brick wall building a multi-flow process.

Good morning. I've been working on a series of flows for a couple of weeks now and I'm out of ideas. I needed to create a process whereby we could initiate, track and document employee moves within the company. For step 1, I created a Form that is filled out to initiate a move. when submitted it triggers a flow that notifies responsible parties of the move, inputs the Form responses in to  a shared excel tracking file and sends a link to a secondary Form to the new department manager to fill out. When the new department manager completes the secondary form another flow is triggered that notifies responsible parties runs a set of checks to find the appropriate Row in the excel tracker, updates data in some cells and inputs data in to other cells of said row.

 

Move slip list1.jpgMove slip list2.jpg

 

 

 

 

The good news is, that whole process works without issue. When I presented this process, the consensus was that there needs to be

some way to remind the new department manager to complete the secondary Form if they do not complete it within a given time. This was my plan: Have a flow triggered on a weekly schedule that will check the document for incomplete secondary information, copy that information in to a separate table and email the list to me so that I can notify responsible parties. To accomplish this, I set up a "Slip Complete" Column. this Column checks the cell to the left for blanks, "C1", "C2", or "Past Due" and displays "NO", "C1", "C2" or "Pat Due" in return, or "Yes" if there is anything else there. 

Move slip list3.jpg

Next I created another Table that would read this column with a COUNTIF statement to check for the different possibilities. I tried it 2 different ways. The first way, I have it displaying "GO" if it finds the condition and "STOP" if it does not. the 2nd set of three cells actually counts the number of a specific variable it finds.

 

Check Table.jpg

Finally I set up my Flow as a scheduled run that gets the Row above and runs a series of conditionals. First it checks X2, if it equals "GO" it runs a "Do Until" where it gets the first row from the original table with a "C2" in Column M; adds the relevant data in to Table 3 then Updates Column N of that row to "Past Due", this in turn forces the cell in Column M to read "Past Due" and if there are no more "C2"'s in Column M, Column X in the Check Table will change to "STOP"; it then gets the row from Check Table to validate the "Do Until"(DU). If X2="GO", the DU should run again, if X2= "STOP" the DU should terminate then run another conditional - If W2="GO", the conditional is True and a new DU begins that performs the same actions as the firs DU except that it Checks for "C1", copies the Row in to Tbl 4 updates "C1" to "C2" and repeats until no more "C1"s exist. it then runs a 3rd conditional - If V2= "GO", the conditional is True and runs a 3rd DU that checks for "NO" Rows, copies them to Tbl 5, updates "NO" to "C1" and terminates when no "NO"s are left. After all series of conditionals have ran, it takes Tables 3, 4 and 5, converts them to HTML tables, then emails them to me. A full diagram of the flow is below.

Full Flow.jpg

Unfortunately, this has ran in to multiple issues. First, it more often than not runs the DUs for a particular Row multiple times after changing "C2", "C1" or "NO" to the next level . This doesn't make sense because the first process of the DU looks for a Row With a given value. once that value is changed later in the DU, it should preclude that row from being "Gotten" on the next iteration of the DU, yet it does not. 

To try a different way to solve the issue, I used the counters of Y, Z and AA. I changed the DU to run until a counter increased by the running of the DU matches the value pulled from Y, Z or AA. This method successfully stopped the DU after the correct amount of iterations, however it did not stop the DU from pulling the same row multiple times. Where before if there were 2 Rows that should be pulled, I might get the first Row copied in to the new table 10 times, then the second Row would be copied; now I instead get the first Row copied twice (limited by the counter) and never get the 2nd row that should have been copied in to the table. 

I'm not really sure were to go from here. Does anyone have a better, more elegant solution to notify about incomplete Move-Forms? Any help is much appreciated. Thanks!

2 REPLIES 2
P_Molitor
Helper II
Helper II

Here is a look at one of the "Do  Until" process I'm having trouble with. I have a feeling that my issue is stemming from the fact that I'm not having it pull a Row with a unique identifier, rather any Row it finds with "C2" in it; but if I were using a unique row identifier here, I'd have to rethink the whole process. In the "Update to Past Due" process, it changes the value of "C2" to "Past Due" which I thought would force it to pick up a new Row on subsequent runs of the "Do Until". Any suggestions are appreciated. Thanks!

Do Until process.png

P_Molitor
Helper II
Helper II

Any chance someone has an idea on this? Even if someone has an idea on how to accomplish the same goal in a completely different way, I'm open. 

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