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Wez1
Helper I
Helper I

If a file is modified email out, otherwise don't

Hello guys

 

Looking for help creating a flow that emails out a file if modified, otherwise it doesn't

 

I don't want it to send out if I just open it and save it down again (with no changes)

 

Thank you

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Accepted Solutions

Hi @Wez1,

Okay, I get.

The trigger  When an item or a file is modified could only fires when a file has data updated, I have confirmed on my side.

Could you please turn off your current flow and create a new one, check if it works on your side?

 

If you want to use a condition to check if  the file content has changed > send an email, you could use the “Get changes to an item or file (properties only)” action.

The Get changes to an item or file (properties only) action to get the exact set of changes that might have occurred to a list or file.

 

The action outputs helpful tokens such as “Has Colum Changed:<Column name>” that can be used to filter your flow to just the column(s) you care about.

 

Best Regards,
Qi

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7 REPLIES 7
v-qiaqi-msft
Community Support
Community Support

Hi @Wez1,

Could you please tell me if you have an onedrive file or SharePoint file?

If you have a file stored on OneDrive, I am afraid that there is no OOTB trigger for it, if you have a SharePoint file, you could try When an item or a file is modified.

 

Best Regards,
Qi

Hello

 

I've tried it Onedrive for business (properties only)

 

Got it to work using When an item or a file is modified, however , even if I open the file & save it down without changes (lets say after 20 mins) it'll still class it as modified - is that right? and send it out again

 

Do you know if I could use a condition for it? If the file content has changed > send an email

 

Thanks for the help

Hi @Wez1,

You have a file on OneDrive and use the (properties only) for trigger?

 

If so, I am afraid that there is no direct way to capture if the file on OneDrive is updated in Power Automate.

This kind of trigger(properties only) could only capture the properties of the file like modified time, it could not check if the file content is modified.

Best Regards,
Qi

Hi

 

I can use Sharepoint too, the OneDrive was only a test  (the company will be using Sharepoint as of April)

 

Is it possible on there? if so, what flows to use?

 

Thank you 

Hi @Wez1,

Okay, I get.

The trigger  When an item or a file is modified could only fires when a file has data updated, I have confirmed on my side.

Could you please turn off your current flow and create a new one, check if it works on your side?

 

If you want to use a condition to check if  the file content has changed > send an email, you could use the “Get changes to an item or file (properties only)” action.

The Get changes to an item or file (properties only) action to get the exact set of changes that might have occurred to a list or file.

 

The action outputs helpful tokens such as “Has Colum Changed:<Column name>” that can be used to filter your flow to just the column(s) you care about.

 

Best Regards,
Qi

Hello

 

Get changes to an item or file (properties only) action  - this is only for Sharepoint right?

 

Can't see the option for OneDrive

 

Will have to test one I'm up and running

 

Thank you

Hi @Wez1,

Yes, it is just for file on SharePoint.

Best Regards,
Qi

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