cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
BBIUser
Frequent Visitor

In which step do I need to use the 'Delay' to make my Power BI dataset refresh after an hour?

Experts,

 

I need help in placing the 'Delay' to refresh my Power BI dataset after an hour. i.e., after the first refresh. In which step should I place it?

A B
Step 1: Use 'When a new email arrives' action. Step 1: Use 'When a new email arrives' action.
Step 2: Delay (for 1 hour)ORStep 2: Refresh a dataset
Step 3: Refresh a dataset 

Step 3: Delay (for 1 hour)

 

Thanks for your help!

 

1 ACCEPTED SOLUTION

Accepted Solutions
abm
Most Valuable Professional
Most Valuable Professional

Hi @BBIUser 

 

Here it is. I will check the value immediately and make sure whether I want to wait or not?

 

Step 1: 'When a new email arrives'

Step 2: Condition Value: Tigger Body        Contains         "Body text" (Example: Report Name has failed to refresh.)

            Yes > Delay (for 1 hour)

            Refresh a dataset

             No > Exit

 

Thanks

 

 



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

View solution in original post

10 REPLIES 10
abm
Most Valuable Professional
Most Valuable Professional

Hi @BBIUser 

 

Not sure what you trying to achieve here. Option B is my choice as it will refresh the dataset first and delay for an hour. What happens if no emails arrived for an hour or two. So there will be further delay after your one hour delay.

 

Thanks 



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials
v-litu-msft
Community Support
Community Support

Hi @BBIUser,

 

If you want to refresh the PowerBi dataset after 1 hour, the delay action should be in front of refresh action. So it should be Plan A.

Cause you said after the first refresh, I guess you want to refresh the PowerBi dataset twice and get a difference between the two refreshes.

The Plan should be:

A
Step 1: Use 'When a new email arrives' action.
Step 2: Refresh a dataset
Step 3: Delay (for 1 hour)
Step 4: Refresh a dataset

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

@v-litu-msft and @abm Thanks for your reply.

 

My apologizes, I should have mentioned this when I posted. I have schedule refreshes setup for all the datasets which will be my first refresh.

With this flow, I am avoiding to do manual dataset refreshes when there is failed or paused refreshes.

 

So basically, after the original schedule refresh, I am creating the flow which starts from 

Step 1: Use 'When a new email arrives' action.

 There should be a delay for an hour after step 1 and then dataset should refresh.

 

I am guessing this should be my solution. Please correct me if I am wrong?

Step 1: Use 'When a new email arrives' action.

Step 2: Delay (for 1 hour)

Step 3: Refresh a dataset

abm
Most Valuable Professional
Most Valuable Professional

Hi @BBIUser 

 

After your first schedule refresh are you depending on email trigger to refresh the dataset via flow? Could you explain what this email is used for? Also overall process what you trying to achieve here.

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials
BBIUser
Frequent Visitor

@abm That is correct! I am depending on email trigger to refresh the dataset via flow.

 

Email will have the following:

To - My email address

From - Microsoft Power BI <no-reply-powerbi@microsoft.com>

Subject Filter - Refresh Failed

(or Paused - For this subject filter changes which is "Your scheduled refresh has been paused.")

abm
Most Valuable Professional
Most Valuable Professional

Hi @BBIUser 

 

Thanks for your quick reply. So this is used for whenever there is a failure happens you will receive an email, wait for an hour. I presume during this time this will be fixed in an hour and you want to refresh the dataset via flow? I still don't understand why wait for an hour? Also what will happen to your original scheduled trigger?  Also if you receive more than one email then you have multiple triggers at the same time.

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials
BBIUser
Frequent Visitor

So this is used for whenever there is a failure happens you will receive an email, wait for an hour. I presume during this time this will be fixed in an hour and you want to refresh the dataset via flow?

-- Correct! (and also for paused)

 

I still don't understand why wait for an hour? 

-- Nothing specific. I can set it to even 5 mins. Assuming an hour to troubleshoot and fix it before this time.

 

Also what will happen to your original scheduled trigger?  

-- Most of the schedules are daily or weekly. So it has to wait until next day or 1 week.

 

Also if you receive more than one email then you have multiple triggers at the same time.

-- I agree.

Assume, I have 10 different datasets. I am planning to create 10 flows.

 

I am new to Power Automate so not sure if this the correct approach to design for my use case. Any help is appreciated.

 

I am also trying this new design for the same use case: 

Step 1: 'When a new email arrives'

Step 2: Delay (for 1 hour)

Step 3: Condition

Value: Tigger Body        Contains         "Body text" (Example: Report Name has failed to refresh.)

If Yes --

Refresh a dataset

If No --

 

 

abm
Most Valuable Professional
Most Valuable Professional

Hi @BBIUser 

 

Here it is. I will check the value immediately and make sure whether I want to wait or not?

 

Step 1: 'When a new email arrives'

Step 2: Condition Value: Tigger Body        Contains         "Body text" (Example: Report Name has failed to refresh.)

            Yes > Delay (for 1 hour)

            Refresh a dataset

             No > Exit

 

Thanks

 

 



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials
BBIUser
Frequent Visitor

@abm I did not know about the triggerBody(). Thanks for enlightening me on that.

Couple of questions:

1] No > Exit

-- Is 'Exit' an action that needs be applied? I thought 'If no' can be left empty which means Exit - am i correct?

 

2] Can I create a flow with 2 conditions? (Please see the screenshot) Will that work or is it a good design? 

(This will have 9 flows for 10 datasets)

If this do not work, I will create new flow for the 2nd dataset (like as I said before that 10 datasets will have 10 flows)

 

I have 2 conditions in this flow because the Power BI Workspace has 2 different datasets in 1 Workspace.

So, both the conditions and other steps are same with just has different dataset name.

 

Here is my flow for Paused email trigger. 

12.png

abm
Most Valuable Professional
Most Valuable Professional

Hi @BBIUser 

 

Couple of questions:

 

1] No > Exit

-- Is 'Exit' an action that needs be applied? I thought 'If no' can be left empty which means Exit - am i correct?

 

Yes can be empty or if you want to stop the flow then use terminate action.

 

2] Can I create a flow with 2 conditions? (Please see the screenshot) Will that work or is it a good design? 

(This will have 9 flows for 10 datasets)

If this do not work, I will create new flow for the 2nd dataset (like as I said before that 10 datasets will have 10 flows)

 

I have 2 conditions in this flow because the Power BI Workspace has 2 different datasets in 1 Workspace.

 

Going with two conditions are ok but think about could you pass the dataset name as dynamic. Not sure that is supported in PowerBI action step. If it is that's your best option. Also splitting multiple flows are easy to manage and debug.

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!  Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Users online (3,834)