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jensjakobsen
Level: Powered On

Individual Flow notifications from a SharePoint list

Hi 

 

I think I'm in a bit of deep waters so totally understandable if no-one can help. I hope I have categorised the question correctly.

 

I've created a SharePoint List, with the following fields:

  1. Product (Title)
  2. Supporter (Person or Group, where I can chose from my team members)
  3. Expiration date (date field)
  4. Warning date (date field)

The list is an overview of all of our software subscription services and software certificates, and when they expire. My team members can be responsible for one or more of these software subscriptions/certificates, and I want to notify them individually based on the date set on the EXPIRATION DATE, when it's time to discuss whether we want to renew, or we should terminate the subscription/certificate.

 

One subscription/certificate can have a notification date set to 30 days before it expires, another subscription/certificate can be set to notify 90 days before expiration.

 

The flows offered out of the box does offer custom notification based on the EXPIRATION DATE field, but not per SUPPORTER, rather it supports only one central person (which would end up being me).

 

Help.

 

Any suggestions are most welcome.

1 ACCEPTED SOLUTION

Accepted Solutions
v-zhos-msft
Level 10

Re: Individual Flow notifications from a SharePoint list

Hi @jensjakobsen ,

You want send a notification to the Supporter of the subscriptions/certificates 30 days before it expires.

I have made a test on my side, please take a try with the following workaround:

The expression in the Condition is: addDays(utcNow(),30,'yyyy-MM-dd')

 

Capture4.PNG

If you want have another notification to the Supporter of the subscriptions/certificates 90 days before it expires.

You can add a parallel branch action in the flow.

Capture5.PNG

Best Regards,

Community Support Team _ Zhongys

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

View solution in original post

2 REPLIES 2
v-zhos-msft
Level 10

Re: Individual Flow notifications from a SharePoint list

Hi @jensjakobsen ,

You want send a notification to the Supporter of the subscriptions/certificates 30 days before it expires.

I have made a test on my side, please take a try with the following workaround:

The expression in the Condition is: addDays(utcNow(),30,'yyyy-MM-dd')

 

Capture4.PNG

If you want have another notification to the Supporter of the subscriptions/certificates 90 days before it expires.

You can add a parallel branch action in the flow.

Capture5.PNG

Best Regards,

Community Support Team _ Zhongys

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

View solution in original post

jensjakobsen
Level: Powered On

Re: Individual Flow notifications from a SharePoint list

Thanks a lot for the reply.

 

What if I set the recurrence to run every day at 8AM, and compared the the field "WARNING DATE" against UtcNow(), will it not send an email on the date where UtcNow and WARNING DATE where equal?

 

 

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