I have an excel file that is emailed to me that I want to add into a SQL database. My issue is the excel file is not configured with a table. How can I get these rows into a table format using flow?
I see the create table function from excel but that creates and empty table with the column headings I choose. Is it possible to create the table with data?
I can get my whole process to work if I start with a file that has a table in it, but my emailed report is not possible to be created with the table from the source so I have to automate that somehow.
Solved! Go to Solution.
Hi @ArshUser,
Creating scripts is pretty easy (at least basic scripts are easy). You'll want to open your Excel file in the browser, you'll then see a tab in Excel for Automation. Click on this, then you can create a new script by recording your actions. After you've recorded your actions you are presented with some JS code, you can modify this if necessary or you can just save the script. Then in PA you can use the Run a Script action and select the Excel file you want to run the script on and which script you want to run.
Hey, thanks for the explanation! Sounds straightforward. I'll try it.
Hey @majorfriend,
I am facing one more issue regarding this.
So I need to use the dynamic content from the excel (which can be done only when it is in table form). But as you can see, I am not able to select a "Table" as it doesn't exist yet. Table will be created after the scrip is run.
How do I go about doing this? Any ideas?
Thanks in advance!
There's two things you can do here:
1. You can return dynamic content using a script. All you do is add `return whateverValueYouWant` to the end. The value can be basically any type you want. For example, if you return an array (like what the 'List rows from a table' connector does) then you can use it like an array in your Flow. This allows you to return dynamic content from non tables.
2. You can just input the name of the table in the Table drop down as a custom field.
Thanks @GeoffRen,
Option 1 could be helpful to me as I often run a script, then use Option 2 to list the rows in the table. Do you add 'return whateverValueYouWant' to the end of the JS in Excel? Could you post a screenshot of the code?
Hey @GeoffRen thanks for this!
I have been trying the 2nd solution but it gives out an error that the table doesn't exist.
Solution 1 works!
Here is a screenshot @majorfriend
@majorfriend Yup, you just add it to the end of the main function like @ArshUser did. You can return almost anything (as long as there is type information).
Says I dont have access
Thank you all for the wonderful discussion and so I came up with below script to be used in power automate. it first try to detect if table exist, if yes, just return the table name, if not, create a new table. Hope this helps.
function main(workbook: ExcelScript.Workbook) {
let targetTable = workbook.getTable("Table1");
if (!targetTable) {
let selectedSheet = workbook.getActiveWorksheet();
// Create a table with format on range A:T on selectedSheet
let table = workbook.addTable(selectedSheet.getRange("A:T"), true);
return table.getName()
} else {
return targetTable.getName()
}
}
I find you can just use the result from the script and you will have the table. like this,
@Anonymous @GeoffRen thanks so much for this info on Office Scripts. Very cool.
FWIW, I'd been trying to create a flow that runs a paginated report every morning, then sends the Excel output from that report *if there are any rows in the report output.* That last part was what I was stuck on, but now I have an Office Script that checks the range (in my case A2:J2) of a worksheet for empty rows. Basically, if that script returns 0, I know that the paginated report has output. If the script result = 0, I create a sharing link to the file and email that off to recipients. If the script result = 1, I delete the file.
Hello, I cannot find the tab for automate,
any help?
Hi, it's only available from Excel Online, not from desktop version. more detail: Office Scripts in Excel on the web - Office Scripts | Microsoft Docs
Thanks for reply
I already use Excel Online
But the automate tab seems like turned off
Any advice?
Read this section from the link I copied, see if that helps, otherwise I also have no idea, sorry.
Thanks @Anonymous !
I hoped this would be the solution for me (I have the exact same problem, I'm receiving an Excel file in SharePoint that has no table defined and that I need to be able to manipulate in PowerAutomate). But copying the script from comment #30 directly and running it in an open Excel workbook I get
Line 6: Workbook addTable: There was an internal error while processing the request.
I don't understand how this post can be marked "SOLVED" when none of the solutions actually work.
I also don't understand why PowerAutomate can't manipulate Excel documents without tables. Just allow us to specify a range of cells we want to capture as content. Come on!
FWIW, here's what my "empty rows" script looks like:
/*
This script counts the empty rows on a given worksheet, and can return them to a Power Automate Flow.
*/
function main(workbook: ExcelScript.Workbook, sheetName:string = 'YOUR WORKBOOK NAME HERE'): number {
// Get the worksheet named "YOUR WORKBOOK NAME".
const sheet = workbook.getWorksheet(sheetName);
// Get the entire data range.
const range = sheet.getRange("A2:J2");
// If the used range is empty, end the script.
if (!range) {
console.log(`No data on this sheet.`);
return;
}
// Log the address of the used range.
console.log(`Used range for the worksheet: ${range.getAddress()}`);
// Look through the values in the range for blank rows.
const values = range.getValues();
let emptyRows = 0;
for (let row of values) {
let emptyRow = true;
// Look at every cell in the row for one with a value.
for (let cell of row) {
if (cell.toString().length > 0) {
emptyRow = false
}
}
// If no cell had a value, the row is empty.
if (emptyRow) {
emptyRows++;
}
}
// Log the number of empty rows.
console.log(`Total empty rows: ${emptyRows}`);
// Return the number of empty rows for use in a Power Automate flow.
return emptyRows;
}
If you just want to manipulate non table data, you can use Office Scripts directly on those ranges like so
function main(workbook: ExcelScript.Workbook) {
// Replace 'Sheet1' with your sheet name
// Replace 'A1' with the range you want to manipulate
const range = workbook.getWorksheet('Sheet1').getRange('A1');
// Logs the range values out to the console for debugging
console.log(range.getValues());
// Returns the range values to Power Automate for use in additional actions
return range.getValues();
}
We are excited to kick off our new #TuesdayTIps series, "Back to Basics." This weekly series is our way of helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we will feature new areas of content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! This Week's Tips: Account Support: Changing Passwords, Changing Email Addresses or Usernames, "Need Admin Approval," Etc.Wondering how to get support for your community account? Check out the details on these common questions and more. Just follow the link below for articles that explain it all.Community Account Support - Power Platform Community (microsoft.com) All About GDPR: How It Affects Closing Your Community Account (And Why You Should Think Twice Before You Do)GDPR, the General Data Protection Regulation (GDPR), took effect May 25th 2018. A European privacy law, GDPR imposes new rules on companies and other organizations offering goods and services to people in the European Union (EU), or that collect and analyze data tied to EU residents. GDPR applies no matter where you are located, and it affects what happens when you decide to close your account. Read the details here:All About GDPR - Power Platform Community (microsoft.com) Getting to Know You: Setting Up Your Community Profile, Customizing Your Profile, and More.Your community profile helps other members of the community get to know you as you begin to engage and interact. Your profile is a mirror of your activity in the community. Find out how to set it up, change your avatar, adjust your time zone, and more. Click on the link below to find out how:Community Profile, Time Zone, Picture (Avatar) & D... - Power Platform Community (microsoft.com) That's it for this week. Tune in for more Tuesday Tips next Tuesday and join the community as we get "Back to Basics."
Are you attending the Microsoft Power Platform Conference 2023 in Las Vegas? If so, we invite you to join us for the MPPC's Got Power Talent Show! Our talent show is more than a show—it's a grand celebration of connection, inspiration, and shared journeys. Through stories, skills, and collective experiences, we come together to uplift, inspire, and revel in the magic of our community's diverse talents. This year, our talent event promises to be an unforgettable experience, echoing louder and brighter than anything you've seen before. We're casting a wider net with three captivating categories: Demo Technical Solutions: Show us your Power Platform innovations, be it apps, flows, chatbots, websites or dashboards... Storytelling: Share tales of your journey with Power Platform. Hidden Talents: Unveil your creative side—be it dancing, singing, rapping, poetry, or comedy. Let your talent shine! Got That Special Spark? A Story That Demands to Be Heard? Your moment is now! Sign up to Showcase Your Brilliance: https://aka.ms/MPPCGotPowerSignUp Deadline for submissions: Thursday, Sept 28th How It Works: Submit this form to sign up: https://aka.ms/MPPCGotPowerSignUp We'll contact you if you're selected. Get ready to be onstage! The Spotlight is Yours: Each participant has 3-5 minutes to shine, with insightful commentary from our panel of judges. We’re not just giving you a stage; we’re handing you the platform to make your mark. Be the Story We Tell: Your talents and narratives will not just entertain but inspire, serving as the bedrock for our community’s future stories and successes. Celebration, Surprises, and Connections: As the curtain falls, the excitement continues! Await surprise awards and seize the chance to mingle with industry experts, Microsoft Power Platform leaders, and community luminaries. It's not just a show; it's an opportunity to forge connections and celebrate shared successes. Event Details: Date and Time: Wed Oct 4th, 6:30-9:00PM Location: MPPC23 at the MGM Grand, Las Vegas, NV, USA
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Hear from Corporate Vice President for Microsoft Business Applications & Platform, Charles Lamanna, as he looks ahead to the second annual Microsoft Power Platform Conference from October 3rd-5th 2023 at the MGM Grand in Las Vegas.Have you got your tickets yet? Register today at www.powerplatformconf.com
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