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2RC
Level: Powered On

Is it possible to send an email when a list column is populated?

Hello everyone, hope all is well.

 

I'm thinking about moving a process into Sharepoint.

 

Something like this: 2 different areas are going to interact on this process. The first one is going to create a request by populating some of the columns on the form. The second area is going to update the item by populating some of the remaining columns when info is available. This goes on till the item is complete.

 

I couldn't find a way to send email to a certain user when a specific column is populated. I mean, theres a flow to send emails when the item is modified no matter wich column is updated and that's not what we need. We want to send emial when a specific item is populated.

 

Is there a way to perform that?

 

Not sure I was clear ...

1 ACCEPTED SOLUTION

Accepted Solutions
Super User
Super User

Re: Is it possible to send an email when a list column is populated?

@2RC:

 

Flow does not support taking action when a specific SharePoint list or library column is changed.  That said, you can include logic in your Flow that checks to see if a given column is null when the item is changed and, if not, send an email as appropriate.  You'll need to add some type of a column (preferably hidden) to act as a Flag.  Populate the Flag column when the email is sent.  Before sending an email the next time the item is changed, check the value of the Flag column.  This is to prevent multiple emails being sent.

 

Scott

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Scott
4 REPLIES 4
Super User
Super User

Re: Is it possible to send an email when a list column is populated?

@2RC:

 

Flow does not support taking action when a specific SharePoint list or library column is changed.  That said, you can include logic in your Flow that checks to see if a given column is null when the item is changed and, if not, send an email as appropriate.  You'll need to add some type of a column (preferably hidden) to act as a Flag.  Populate the Flag column when the email is sent.  Before sending an email the next time the item is changed, check the value of the Flag column.  This is to prevent multiple emails being sent.

 

Scott

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott
Community Support Team
Community Support Team

Re: Is it possible to send an email when a list column is populated?

Hi @2RC,

 

Please try to create a flow as @ScottShearer suggested.

 

You could create a special column in the list, adding a Condition in the flow to check if this column is empty or not. If it is no empty, send an email to a certain user. Otherwise, do nothing.

 

Please take a try and feel free post back if you need more help.

 

 

Best regards,

Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Administrator
Administrator

Re: Is it possible to send an email when a list column is populated?

Hello, @2RC!

Thank you for posting on the Flow Community Forum! Have you had an opportunity to apply @ScottShearer's or @v-yamao-msft‘s recommendation to adapt your Flow? If yes, and you find that solution to be satisfactory, please go ahead and click “Accept as Solution” so that this thread will be marked for other users to easily identify!


Thank you for being an active member of the Flow Community!

-Gabriel
Flow Community Manager

-Gabriel
Microsoft Flow Community Manager
2RC
Level: Powered On

Re: Is it possible to send an email when a list column is populated?

Thank you @ScottShearer! It worked.

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