cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Highlighted
New Member

Limit partcipants on a form and send out emails w/o going through SharePoint

Hi, 

 

When sending out a Microsoft Form for people to sign up to an event with max 30 participants, I want to have a condition counting number of response IDs and sending out "You are on the list" when number of IDs is below or equal to 30 and "You are on the waiting list" when the list is full. 

 

When searching for solutions it seems all the solutions are going via a SharePoint list, which I do not want to do. I tried applying "length" on List of response notifications is less or equal to 3 (to limit numbers of trials) but kept on getting "You are on the list" when exceeding the number. 

 

Is there a way to filter for and/or count the number of response IDs and putting the above mentioned constraint on that? 

 

Thanks! 

 

-Marte

1 ACCEPTED SOLUTION

Accepted Solutions
Highlighted
Community Support
Community Support

Re: Limit partcipants on a form and send out emails w/o going through SharePoint

Hi @Mse ,

 

Do you want to send out an email with different message based on user’s response Id?

 

If you are working with Microsoft Forms, instead of using function “length”, adding a condition to check if the response Id is less or equal to 30.

 

I have made the following test for your reference.

 

Please take a try with it on your side.

1.PNG

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

4 REPLIES 4
Highlighted
Community Support
Community Support

Re: Limit partcipants on a form and send out emails w/o going through SharePoint

Hi @Mse ,

 

Do you want to send out an email with different message based on user’s response Id?

 

If you are working with Microsoft Forms, instead of using function “length”, adding a condition to check if the response Id is less or equal to 30.

 

I have made the following test for your reference.

 

Please take a try with it on your side.

1.PNG

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

Highlighted
Helper I
Helper I

Re: Limit partcipants on a form and send out emails w/o going through SharePoint

I have same request. Can you show how did you end it? when I did this i keep getting only one message "You are on waitlist" I reveived only once 'You are on the list"..

 

Thanks

Highlighted
Helper I
Helper I

Re: Limit partcipants on a form and send out emails w/o going through SharePoint

@Mse @v-yamao-msft  Please share your final solution.. I need help to complete this flow. WHen i follow the steps, i get same response and it doesnt stop after number is increased.. although i followed it exaclty shown here..

Highlighted
New Member

Re: Limit partcipants on a form and send out emails w/o going through SharePoint

Hi @SIqbal_2019 

 

Please see below, the proposed solution worked for me. 


image.png

 

Another solutions is to count the rows in the online excel sheet created for responses to your form. The condition formula is length(body('List_rows_present_in_a_table')?['value']).

image.png

 

Best regards,

Marte

Helpful resources

Announcements
firstImage

Super User Program Update

Three Super User rank tiers have been launched!

firstImage

Power Platform 2020 release wave 2 plan

Features releasing from October 2020 through March 2021

firstImage

New & Improved Power Automate Community Cookbook

We've updated and improved the layout and uploading format of the Power Automate Cookbook!

thirdimage

Power Automate Community User Group Member Badge

Fill out a quick form to claim your user group badge now!

Top Solution Authors
Top Kudoed Authors
Users online (6,999)