cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
hwielen
Frequent Visitor

Looking for an example how to retrieve a value from an item in a SharePoint list

I'm new to Power Automate and I want to create a workflow but can not find the exact information I need.

 

I have a simple list in SharePoint with a few columns. One column contains unique ID's.

 

What I want to do from the workflow is select an item from the list with a certain ID and then retrieve the value from another column of that item in a variable in the workflow for further processing.

 

The workflow is triggered by an incoming email that contains the ID in the bodytext. I already figured out how to get this ID from the email into a variable.

 

I know there are actions like GetItems and GetItem but i can't figure out how to use them.
I already searched this community but can not find the exact details I need.

Can someone please post an example for the steps / actions I need and the code for the query?

1 ACCEPTED SOLUTION

Accepted Solutions
hwielen
Frequent Visitor

Ahaa! Thank you! 🙂

View solution in original post

19 REPLIES 19
abm
Super User
Super User

Hi @hwielen 

 

To retrieve a record from the list with a certain ID you need to set your Filter Query. Under the filter query set the SharePoint columnname, operator and mapped value. If its string then add single quotes around it. 

 

image.png

 

Next add a foreach action step to iterate the values. For single or multiple records you need a foreach record to retrieve the record(s).



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials
Anonymous
Not applicable

Hello @hwielen 

 

You can use the Get item action and put the variable in the Id field as below:

 

Annotation 2020-02-19 105950.png

 

Alternatively, you could use Get Items then use the Filter Query to the below to only retrieve the item you want - if you are only wanting one Item to return you can use Top Count to only retrieve a single item.

 

ID eq 'outputs('Compose')'

 

Annotation 2020-02-19 110144.png

 

Hope this helps 🙂

 

Thanks

 

Bradley

hwielen
Frequent Visitor

Hi abm,
Thank you for your reply.

 

The column I'm filtering on always returns only one item/record because the values in this column are unique.

Do I still have to use a foreach action?

 

And how does this foreach action look like? How can I retrieve the value from another column?

 

How does the expression look like that you use in the 'Limit Columns by view' field?

Also how can I check if no item is found?

 

Hi burgett94,

What is the function of the action 'Compose' with 'Inputs' is 1? Why do I need that?

I guess I need to put the text string to search for in the field ID in your first example? 

But how does the query know in which column I want to search?

 

Also it's not clear to me how the result that I get back looks like.

What extra step do I need to retrieve the value from the desired second column in the list for the returned item?

 

@hwielen with the Get items, even if you are only returning 1 item via the filter query you will still have the apply to each. That is expected and quite normal.

For follow-on actions you can select the other columns from your list from the dynamic content box on the right.

In the filter query you enter your column name and what value you are expecting back, as in the following examples:

filterQuery4.png

 

FilterQuery2.png

filterQuery3.png

Rob

Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks. 

Anonymous
Not applicable

Hi @hwielen 

 

The Compose was me simulating the ID number, so you mentioned you had managed to extract the ID number from the email - so it is where I have put my compose output is where you will put your output from the email.

 

Once you have that, all the columns within the default view within SharePoint will be available for you to use in whatever format you would like.

 

Looking at my screenshot below, you can change the view the action looks at by choosing from the dropdown highlighted yellow.

 

I have used another compose after to show that I could pull the Amount Paid from my list for item ID 1. Using this, I could use another action instead of the Compose like Send email or post message on teams to notify other users or Create item to create another item in another list using details from ID 1.

 

Annotation 2020-02-19 130658.png

Hi burgett94,

Now it becomes a bit clearer to me.

 

But I think there's some misunderstanding about the ID i'm using.

The ID is nothing more than a string value that I entered by hand for every item in a custom column I added to the list and that's unique for every item. It's not a record ID that's generated by SharePoint.

 

So I guess that I have to do some search first with the string value in the correct column to get back the item/record i'm looking for.

 

Should I combine the actions 'GetItems' (for the search) and 'GetItem' (for retrieve the item columns) to get what I need?

 

Hi @hwielen & @Anonymous 

 

If you planning to use @Anonymous  suggestion (Get Item) you need to Id of the SharePoint item record. Then you don't need to use the for each loop to iterate the values. You can directly map the dynamic variables in subsequent steps.

 

For Get Items it may return one or more so you need to use For Each (Control) action step to iterate the values. 

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials
abm
Super User
Super User

Hi @hwielen 

 

It's all depends on your flow logic. If you have the Id then you can use Get Item. If you don't have the Id then use Get Items and use filter query to extract the values.

 

If you need further help post a screenshot of your SharePoint list. Then explain what filter you are trying to do and rest of the logic. 

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials
Anonymous
Not applicable

Hello @hwielen 

 

You can have it set so that you select the item from the SharePoint List to trigger the flow for that item - would that work better rather than an email?

 

This way it will have the ID in the trigger which you can use for the Get Item action which means you can use any columns in your other actions.

 

Annotation 2020-02-19 135433.png

hwielen
Frequent Visitor

Your're confirming what I just tought.

 

Can I use 'GetItems' to retrieve this ID and than use 'GetItem' to retrieve the Item and it's columns?

Or is there a better way to do a search for this ID?

Unfortunately that is not an option.

I have to use a trigger for incoming email messages.

These contain Project numbers (the ID's) I have to lookup.

 

 

Anonymous
Not applicable

@hwielen 

 

Ok, so you will want to use the Get Items filter query to say [columnprojectid] eq '[outputfromtrigger]' - below is an example of one of mine:

 

Annotation 2020-02-19 141036.png

 

So to explain, the Title is referencing the column "Title" in my SharePoint List then eq means equals to then 'Outputs' is the output of a compose holding a value provided from Power Apps.

 

More details of the Filter Query can be found here: https://docs.microsoft.com/en-us/previous-versions/dynamicsnav-2016/hh169248(v=nav.90)?redirectedfro...

 

I have it set to Top 1 so that it only provide one output which still forces an Apply to each when I do a Update Item but at least this way I know it will only do it the once.

 

Hope this helps

 

Thanks

 

Bradley

 

 

And I can use the output of this 'GetItems' example as input for the ID-field of the 'GetItem' action?

 

Anonymous
Not applicable

Hello @hwielen 

 

With the Get items action that will do everything you need as it will pull all the required columns, so you won't need to use the Get item action after.

 

Thanks

 

Bradley

Hi guys,

Thanks for your help. I managed to retrieve the list value I needed.

 

See the screenshot for the steps I created (the workflow is in Dutch).

 

I still have a question:

What's the syntax for the value in the field 'Limit columns by view'

 

Grtz,

Henry

 

Power-Automate.png

There's no syntax, you should just be able to select the view. Occasionally I have found it has taken several saves of the flow before it's found the different views.

Rob
Los Gallardos

Go to your SharePoint List or library

 

image.png

 

Create the view and specify the columns you want.

 

Then go to flow and create the SharePoint connector. You should be able to see this view under that

 

image.png

 

If you have created the view after the connection then you may not see the view straight away.



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials
hwielen
Frequent Visitor

Ahaa! Thank you! 🙂

Helpful resources

Announcements

Power Platform Connections - Episode 6 | March 23, 2023

Episode Six of Power Platform Connections sees David Warner and Hugo Bernier talk to talk to Business Applications MVP Shane Young, alongside the latest news, product updates, and community blogs.    Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show!        Show schedule in this episode:  0:00 Cold Open 00:24 Show Intro 01:02 Shane Young Interview 22:00 Blogs & Articles 22:20 Integrate FullCalendar.io with Power Pages 23:50 Text Data 25:15 Zero to Hero Power Apps Saga 25:44 Parent Hub Association 26:33 Using Custom Values for OneNote Power Automate References​ 28:04 ​Dynamics Power Israel 28:44 Create Beautiful Canvas Apps in Dataverse for Teams ​ 30:36 Outro & Bloopers  Check out the blogs and articles featured in this week’s episode:   https://francomusso.com/integrate-fullcalendar-io-with-power-pages-from-json-basics-to-advanced-outp... @crmbizcoach https://yerawizardcat.com/text/ @YerAWizardCat www.fromzerotoheroes.com/mentorship ​ @thevictordantas https://www.expiscornovus.com/2023/03/16/parent-hub-association/ ​ @Expiscornovus https://lindsaytshelton.com/2023/03/15/the-painful-process-of-custom-values-for-onenote-power-automa... @lshelton_Tech https://never-stop-learning.de/create-beautiful-canvas-apps-in-dataverse-for-teams/ @MMe2K    Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse.  This episode premiered live on our YouTube at 12pm PST on Thursday 23rd March 2023.  Video series available at Power Platform Community YouTube channel.    Upcoming events:  Business Applications Launch – April 4th – Free and Virtual! M365 Conference - May 1-5th - Las Vegas Power Apps Developers Summit – May 19-20th - London European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas  Join our Communities:  Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community  If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.   

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.    Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218  tom_riha      theapurva  takolota     Akash17  momlo     BCLS776  Shuvam-rpa     rampprakash   ScottShearer     Rusk   ChristianAbata     cchannon   Koen5     a33ik        AaronKnox        Matren        Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas      zuurg     rubin_boer     cwebb365       If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Microsoft Power Platform | March 2023 Newsletter

Welcome to our March 2023 Newsletter, where we'll be highlighting the great work of our members within our Biz Apps communities, alongside the latest news, video releases, and upcoming events. If you're new to the community, be sure to subscribe to the News & Announcements and stay up to date with the latest news from our ever-growing membership network who find real "Power in the Community".        LATEST NEWS Power Platform Connections Check out Episode Five of Power Platform Connections, as David Warner II and Hugo Bernier chat with #PowerAutomate Vice President, Stephen Siciliano, alongside reviewing out the great work of Vesa Juvonen, Waldek Mastykarz, Maximilian Müller, Kristine Kolodziejski, Danish Naglekar, Cat Schneider, Victor Dantas, and many more.       Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show!   Did you miss an episode?  Catch up now in the Community Connections Galleries Power Apps, Power Automate, Power Virtual Agents, Power Pages     Power Platform leading a new era of AI-generated low-code development.   **HOT OFF THE PRESS** Fantastic piece here by Charles Lamanna on how we're reinventing software development with Copilot in Power Platform to help you can build apps, flows, and bots with just a simple description! Click here to see the Product Blog         Copilot for Power Apps - Power CAT Live To follow on from Charles' blog, check out #PowerCATLive as Phil Topness gives Clay Wesener Wesner a tour of the capabilities of Copilot in Power Apps.           UPCOMING EVENTS   Modern Workplace Conference Check out the Power Platform and Microsoft 365 Modern Workplace Conference that returns face-to-face at the Espace St Martin in Paris on 27-28th March. The #MWCP23 will feature a wide range of expert speakers, including Nadia Yahiaoui, Amanda Sterner, Pierre-Henri, Chirag Patel, Chris Hoard, Edyta Gorzoń, Erika Beaumier, Estelle Auberix, Femke Cornelissen, Frank POIREAU, Gaëlle Moreau, Gilles Pommier, Ilya Fainberg, Julie Ecolivet, Mai-Lynn Lien, Marijn Somers, Merethe Stave, Nikki Chapple, Patrick Guimonet, Penda Sow, Pieter Op De Beéck, Rémi Riche, Robin Doudoux, Stéphanie Delcroix, Yves Habersaat and many more.  Click here to find out more and register today!     Business Applications Launch 2023 Join us on Tuesday 4th April 2023 for an in-depth look into the latest updates across Microsoft Power Platform and Microsoft Dynamics 365 that are helping businesses overcome their biggest challenges today. Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating and creating using AI-powered capabilities, driving productivity with automation, and building future growth with today’s leading technology. Click Here to Register Today!       Power Platform Conference 2023 We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5th, 2023! But first, let's take a look below at some fun moments from MPPC 2022 in Orlando Florida. 2023 sees guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, and many more taking part, so why not click the link below to register for the #PowerPlatformConf today! Vegas, baby! Click Here to Register Today!      COMMUNITY HIGHLIGHTS Check out our top Super and Community Users reaching new levels!  These hardworking members are posting, answering questions, kudos, and providing top solutions in their communities.   Power Apps:  Super Users:  @WarrenBelz  |  @iAm_ManCat  Community Users: @LaurensM | @Rusk | @RJM07    Power Automate:   Super Users: @abm  | @Expiscornovus | @RobElliott  Community Users:  @grantjenkins | @Chriddle    Power Virtual Agents:   Super Users: @Expiscornovus | @Pstork1  Community Users: @MisterBates | @Jupyter123 | Kunal K   Power Pages: Super Users:  @OliverRodriguesOliverRodrigues | @Mira_Ghaly  Community Users: @FubarFubar | @ianwukianwuk  LATEST PRODUCT BLOG ARTICLES  Power Apps Community Blog  Power Automate Community Blog  Power Virtual Agents Community Blog  Power Pages Community Blog  Check out 'Using the Community' for more helpful tips and information:  Power Apps, Power Automate, Power Virtual Agents, Power Pages 

Register now for the Business Applications Launch Event | Tuesday, April 4, 2023

Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today.   Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology.   Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities.    Click Here to Register Today!    

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.   Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.      Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Users online (1,930)