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tonythetiger
Regular Visitor

Looking up a value in SharePoint list using Power Automate

I have a SharePoint list with two columns... "Name" and "Email Address". I need a simple flow, when a user completes a Microsoft Form, and enters the Name, and submits it, I need an email sending to the corresponding email address in the list. Switching isn't an option as there are around 100 options, and the limit is 8. So if a user enters "Joe Bloggs" as the name, the email is sent to "joe.bloggs@xxxxx.com", etc etc

1 ACCEPTED SOLUTION

Accepted Solutions

Hopefully this is what you're looking for.

 

For this example, I'm using the following list.

grantjenkins_0-1677449971402.png

 

And the following Microsoft Form.

grantjenkins_3-1677450069440.png

 

See full flow below. I'll go into each of the actions.

grantjenkins_1-1677450007166.png

 

When a new response is submitted and Get response details retrieve the data from the Microsoft Form.

grantjenkins_2-1677450040410.png

 

Get items returns the item(s) where the Name (Title) is equal to the Name entered on the Form.

grantjenkins_4-1677450116765.png

 

Condition checks to see if one row is returned (we found a match). If true, we go into the Yes branch. The expression used in the condition is:

length(outputs('Get_items')?['body/value'])

grantjenkins_5-1677450181456.png

 

In the Yes branch, we Send the email to the user. Note that even if there is only one row returned, it will still be inside an array, so we can just use the first expression to extract out the first row (to avoid a loop being added). The expression used to get the email from the first row is below. You would just need to use the internal name of your Email column.

first(outputs('Get_items')?['body/value'])?['Email']

grantjenkins_6-1677450293238.png

 

IMPORTANT: This flow will only find a match if the name is entered exactly the same (case sensitive). If you wanted the condition to be non-case sensitive, you would need to store your Names in your SharePoint List as all lowercase or uppercase then check on the same case in your Microsoft Form. Or retrieve all items initially, then use a Filter array to convert both the name in the SharePoint List and the Microsoft Form when performing the filter.


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View solution in original post

4 REPLIES 4

Hopefully this is what you're looking for.

 

For this example, I'm using the following list.

grantjenkins_0-1677449971402.png

 

And the following Microsoft Form.

grantjenkins_3-1677450069440.png

 

See full flow below. I'll go into each of the actions.

grantjenkins_1-1677450007166.png

 

When a new response is submitted and Get response details retrieve the data from the Microsoft Form.

grantjenkins_2-1677450040410.png

 

Get items returns the item(s) where the Name (Title) is equal to the Name entered on the Form.

grantjenkins_4-1677450116765.png

 

Condition checks to see if one row is returned (we found a match). If true, we go into the Yes branch. The expression used in the condition is:

length(outputs('Get_items')?['body/value'])

grantjenkins_5-1677450181456.png

 

In the Yes branch, we Send the email to the user. Note that even if there is only one row returned, it will still be inside an array, so we can just use the first expression to extract out the first row (to avoid a loop being added). The expression used to get the email from the first row is below. You would just need to use the internal name of your Email column.

first(outputs('Get_items')?['body/value'])?['Email']

grantjenkins_6-1677450293238.png

 

IMPORTANT: This flow will only find a match if the name is entered exactly the same (case sensitive). If you wanted the condition to be non-case sensitive, you would need to store your Names in your SharePoint List as all lowercase or uppercase then check on the same case in your Microsoft Form. Or retrieve all items initially, then use a Filter array to convert both the name in the SharePoint List and the Microsoft Form when performing the filter.


----------------------------------------------------------------------
If I've answered your question, please mark the post as Solved.
If you like my response, please consider giving it a Thumbs Up.


----------------------------------------------------------------------
If I've answered your question, please mark the post as Solved.
If you like my response, please consider giving it a Thumbs Up.
tonythetiger
Regular Visitor

This is what I need, but I'm struggling to get the filter field set in the "Get Items" bit of the flow... How would I enter it? Thanks.

For the Filter Query you would just type Title eq '' and then put your cursor between the single quotes and click on the question from the dynamic properties that show up.


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If I've answered your question, please mark the post as Solved.
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tonythetiger
Regular Visitor

Thanks for this. It runs successfully now 🙂 

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