MS Form Capture Response>Send Email>Move email to specific folder

[dazler5540]

Hi Community,

I am facing a problem with moving a specific email sent from my account to another folder. Here is the flow, can someone help me? :

After sending the email to a specific person, how can I move that particular email from sent & inbox ( cc )  to another folder ? This flow is triggered by the response captured by MS Forms.

[iltoningui]

Hi @dazler5540 

I can think of 3 ways to solve this

Solution 1: (Hardest)

   After sending the email

       - Use delay action to wait 5 minutes (to make sure the email has time to arrive)

       - Use the action get emails to search for the email you just sent (this is tricky because you have to search by subject and you can have more than one email with your search criteria)

       - Use the Move email action with the id from the searched email.

       - Done.

Solution 2:

       - Create a new flow with "When a new email arrives" trigger to monitor the email you just sent

       - Move that email to another folder using "Move email" action.

Solution 3:

      - Create a rule on outlook to move specific emails to another folder.

Hope this helps

Consider marking this as a solution.

[dazler5540]

Hi @iltoningui ,

For Solution 1: (Hardest)

There has to be Message-Id in order to retrieve the contents of the email. How should I do that? I don't think When a new email arrives trigger will work as this flow has to be trigger if someone fills up the form.

For Solution 2:

I am facing this error :

Flow save failed with code 'WorkflowRunActionTypeUnsupported' and message 'The workflow run action 'When_a_new_email_arrives_(V3)' has type 'OpenApiConnectionNotification' that is not supported.'.

Solution 3 :

This isn't working because the subject of this email is on the basis of date that is extracted from the form itself.

I appreciate your help on this!

[iltoningui · Accepted solution]

Hi @dazler5540 

Solution 1: you should use Get Emails instead of Get Email

first(outputs('Get_emails_(V3)')?['body/value'])?['id']

this formula get the id of the first email in the List.

Solution 2:

    You have to create a new flow and use and use the trigger "When_a_new_email_arrives_(V3)"

Solution 3:

    You can still use part of the subject, content, sender or recipient to create the rule

[dazler5540]

Thanks @iltoningui ! You are the best 😄

Solution 1 works perfectly!