cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

MS Forms Multiple Choice to SharePoint List - Create a new Item per selection

Hello again my favourite community!

I am creating a Form that is designed to output to a SharePoint list, at the moment looks like:

When a new response is submitted -> Get response details -> Create item.

Works great... but, the output for multiple select from the form sucks. So I tried fixing it, but the one user guide I could find was incorrect. Then I asked, should this be a line per selection? The answer was yes.

So, how do I split the Get response details so that it creates a new item for every response?

I'm still fairly new to Power Apps, so I'm sure it's easy, I'm just inexperienced...

2 ACCEPTED SOLUTIONS

Accepted Solutions

@edgonzales it comes out like:

["A","B"]

 

I added:

replace(replace(replace(body('Get_response_details')?['r96c7df6de2044f179b567c18b899ecee'],'","','|'), '["',''), '"]','')
 
Then:
split(outputs('Format_the_Output'),'|')
 
Then Apply to each, but the multi choice field I set to "Current Item" and it worked! Thanks for that. All too easy!

View solution in original post

v-bacao-msft
Community Support
Community Support

 

Hi @Reknaw ,

 

It is assumed that the name of the choice field in the list and the choice in the Forms are both Status, and they both support multiple selections.

 

You can refer to the following methods to configure Flow.

188.PNG189.PNG

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

26 REPLIES 26
edgonzales
Most Valuable Professional
Most Valuable Professional

@Reknaw 

Hey there.  What does the output look like when multiple things are selected?  It may be that you can use the Split() function and then an Apply to Each loop to cycle through each 'thing'.

 

-Ed

 

If you liked this reply, please give it a thumbs up! If this reply has answered your question or resolved your challenge, please consider marking it as a Solution. This helps other users find it more easily via search.

@edgonzales it comes out like:

["A","B"]

 

I added:

replace(replace(replace(body('Get_response_details')?['r96c7df6de2044f179b567c18b899ecee'],'","','|'), '["',''), '"]','')
 
Then:
split(outputs('Format_the_Output'),'|')
 
Then Apply to each, but the multi choice field I set to "Current Item" and it worked! Thanks for that. All too easy!
v-bacao-msft
Community Support
Community Support

 

Hi @Reknaw ,

 

It is assumed that the name of the choice field in the list and the choice in the Forms are both Status, and they both support multiple selections.

 

You can refer to the following methods to configure Flow.

188.PNG189.PNG

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

How do I get this to work if there are multiple multi-choice questions on the form?  For example, on my Form I have a multi-choice for "Departments Engaged" and "Topics Discussed" but the above is putting the data from "Departments..." into both "Departments…" and "Topics..." SharePoint list columns...

 

Where do I make the break to put them into correct columns?

SOLVED

This is almost working for me. However, when it pulls into SharePoint, it doesn't recognize it as one of the choices in the column. It looks like what it's doing is pulling an ID number of -1 for every choice.

Edit: Nevermind. I was adding the values to the wrong column. 😅

Can you share the how you solved this, as I have the same question?

Hi @sazza - sorry for the late reply.

Once you get the response details, create a Compose and add a function for:

replace(replace(replace(body('Get_response_details')?['[RESPONSE]'],'","','|'), '["',''), '"]','')
 
Then another Compose for:
split(outputs('Format_the_Output'),'|')
 
Then when you Apply to Each for the Create Item, make sure the 'Select an output from previous steps' is set to 'Outputs' from the second Compose.
 
Hope that helps? Happy for you to share a screen shot.

Greetings! This does not allow me to select the Variable in the Create item connector. Any ideas?

Greetings. This does not allow me to select the Variable in the Create item connector. Any ideas?

If you can share a screen shot, that would help. But I usually initiate all variables straight after the start trigger. I find it's easier to have them all in place for when you need them later on.

Hi @v-bacao-msft 

I was just trying out your solution, but I am getting an error back. "Item could not be created"

What am I doing wrong? I double checked that my column was set to multichoice.

I tested it without the variable and it worked... so I definitively did something wrong with the variable.

 

Fernanda_0-1621460212591.png

 

Forms multiple choice --> Sharepoint List choice column, look no further
John Liu has the solution:
https://www.youtube.com/watch?v=dNZydb1QH4o&ab_channel=JohnLiu

Thanks. The video explained this perfectly. 

This is fantastic.  Works perfectly.  I'm just wondering how it could be modified for multiple choice fields in your List and Form?  Say a Status and a Product choice field.  I assume create two Initialize Var: ChoiceValue1 and ChoiceValue2, but I'm completely lost

See this video - build a Select statement for each of the choice arrays (from Forms) that you want to transport to the Sharepoint List item: https://www.youtube.com/watch?v=dNZydb1QH4o&ab_channel=JohnLiu

I tried building a second Select Statement for a second choice array (from Forms), but the Flow errors on the 2nd Select statement.   The error returned when testing is:

 

Unable to process template language expressions in action 'Select_2' inputs at line '0' and column '0': 'The template language function 'json' parameter is not valid. The provided value 'John Smith' cannot be parsed: 'Unexpected character encountered while parsing value: B. Path '', line 0, position 0.'. Please see https://aka.ms/logicexpressions#json for usage details.'.

 

cds63_0-1642640018256.png

json(body('Get_response_details')?['rf815334523e54f0f9cc47b0de9aa13cb'])

json(body('Get_response_details')?['ra94901a53fc847e2bd64690e452fd2e8'])

 

Any help is appreciated.

ok, I seem to have figured out the problem, but still need help.  The Select statement works when you have multiple selections from a Choice field in the Form/List.  My second Choice field only has a single result.  This second Choice result will not transport to the Sharepoint List.

 

Results of Choice 1:  Product 1;Product 2;

Results of Choice 2: John Smith

 

for clarity, the multiple choice selection Product 1 and Product 2 transport to the MS List, but the single choice section, for Choice 2 will not.

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (2,721)