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almond_boi
Frequent Visitor

Managing approvals flows to multiple approvers

Hello -

 

I have a Sharepoint list that houses requests requiring 5 parties/ departments make updates in our ERP system. When a request form is submitted on Sharepoint, I'd like to initiate an "approval" flow for these 5 parties- Logistics, Planning, Finance, etc - with them confirming they've each made their update. I'd like the corresponding department fields on the Sharepoint request to update from "pending" to "approved" with each user's reponse. Is this possible, or do I need 5 different flows? Thank you.

1 REPLY 1
v-xida-msft
Community Support
Community Support

Hi @almond_boi,

 

Could you please share a bit more about your SharePoint list?

Do you want to add one "Start an approval" action within your flow to make request approvals for 5 departments and then update corresponding Department field with each user's response?

 

If you only add one "Start an approval" action within your flow to make request approvals for 5 departments and then update corresponding Department field with each user's response, I afraid that there is no way to achieve your needs in Microsoft Flow currently. 

 

But you could consider take a try to add five "Start an approval" actions to achieve your needs within your flow. In other words, add a "Start an approval" action for each department and the five "Start an approval" actions are in a parallel branch. Then under each "Start an approval" action, add a "Update item" action to update corresponding department field with each user's response. I have made a test on my side and please take a try with the following workaround:26.JPG

 

 

More details about adding parallel branches in Microsoft Flow, please check the following article:

https://flow.microsoft.com/en-us/blog/parallel-actions/

 

In addition, you could also take a try to create five different flows on your side, each flow for making a approval request for each department.

 

Best regards,

Kris

 

 

 

Community Support Team _ Kris Dai
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