cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
LAlthekair
Regular Visitor

Merge added Excel files to main file using OneDrive

Hello!

I am looking to create a flow to merge files that users upload to a certain OneDrive file into a Master File that I, as an admin, will create and manage. I have a general idea of what I want the flow to look like but because I'm a beginner I'm struggling to actually implement it. Steps:

 

1. When a file is uploaded to the OneDrive for Business folder

2. Check that it's a .xlsx file

3. Get the rows of the table in the file

4. Add the retrieved rows to the Master sheet and save

5. Delete the uploaded file

 

The columns for both tables are exactly the same. If anyone could provide screenshots that would be appreciated!
Many many many thanks!!

1 ACCEPTED SOLUTION

Accepted Solutions
v-yujincui-msft
Community Support
Community Support

Hi @LAlthekair ,

 

Not getting any dynamic content from the 'List rows present in table' Action is expected behavior.

You could add an 'Apply to each' Action and use the expression to get the value from the table.

 

1. Here is the main file stored in OneDrive.

vyujincuimsft_1-1659595110519.png

2. Here is the excel file that will be uploaded to OneDrive.

vyujincuimsft_2-1659595216099.png

3. Here is the Flow.

items('Apply_to_each')?['ColumnName']

vyujincuimsft_7-1659596324287.png

vyujincuimsft_8-1659596359967.png

vyujincuimsft_5-1659595856171.png

vyujincuimsft_10-1659598446547.png

Result Screenshot:

vyujincuimsft_9-1659598383733.png

 

 

 

Best Regards,
Charlie Choi

View solution in original post

8 REPLIES 8
Gopala_Krishna
Solution Sage
Solution Sage

@LAlthekair 

You can follow the below shared steps, which will give you an overview on how your flow should look like.

 

First we will have a trigger action called "When a file is created" this will help in identifying when a file gets created in a specified folder

 

Gopala_Krishna_0-1659273536394.png

After this we will add a condition which helps in identifying whether the file is a xlsx file or not

Gopala_Krishna_1-1659273600326.png

If this is true, then a specific set actions will run which will extract the data from the file, add those to master list and delete the file from the folder

Gopala_Krishna_3-1659273801986.png

There are few actions that are highlighted in the flow, these are outputs of the OneDrive action that we have added as a trigger, We also have a field called table in List Rows present in a table action here you have to manually enter the table name

 

The Add a row into a table will help in adding the data to the master list, here you can select the outputs coming from the List Rows present in a table action

 

If the information shared helps you please consider giving a thumbs up 👍 and mark solution as resolved

Please follow my website PowerCards for more information related to Power Platform
Gopala_Krishna
Solution Sage
Solution Sage

@LAlthekair 

You can follow the below shared steps, which will give you an overview on how your flow should look like.

 

First we will have a trigger action called "When a file is created" this will help in identifying when a file gets created in a specified folder

 

Gopala_Krishna_0-1659273536394.png

After this we will add a condition which helps in identifying whether the file is a xlsx file or not

Gopala_Krishna_1-1659273600326.png

If this is true, then a specific set actions will run which will extract the data from the file, add those to master list and delete the file from the folder

Gopala_Krishna_3-1659273801986.png

There are few actions that are highlighted in the flow, these are outputs of the One Drive action that we have added as a trigger, We also have a field called table in List Rows present in a table action here you have to manually enter the table name

 

The Add a row into a table will help in adding the data to the master list, here you can select the outputs coming from the List Rows present in a table action

 

If the information shared helps you please consider giving a thumbs up 👍 and mark solution as resolved

Please follow my website PowerCards for more information related to Power Platform

First of all, thank you very much!

 

However, the flow is running (I know that because the file is being deleted in the end.) However, the rows are not added in the Master file. What am I doing wrong? I filled in my fields exactly like you did, replacing the crossed out blanks with my file and table name. Also, what am I supposed to put in the DateTime Format box?

I've been reading and trying to work alongside this post seeing as they have a similar question but ... for some reason, I am not getting any dynamic content from the "List rows present in table" action. Help!

v-yujincui-msft
Community Support
Community Support

Hi @LAlthekair ,

 

Not getting any dynamic content from the 'List rows present in table' Action is expected behavior.

You could add an 'Apply to each' Action and use the expression to get the value from the table.

 

1. Here is the main file stored in OneDrive.

vyujincuimsft_1-1659595110519.png

2. Here is the excel file that will be uploaded to OneDrive.

vyujincuimsft_2-1659595216099.png

3. Here is the Flow.

items('Apply_to_each')?['ColumnName']

vyujincuimsft_7-1659596324287.png

vyujincuimsft_8-1659596359967.png

vyujincuimsft_5-1659595856171.png

vyujincuimsft_10-1659598446547.png

Result Screenshot:

vyujincuimsft_9-1659598383733.png

 

 

 

Best Regards,
Charlie Choi

Thank you very very very much!! Do you want a cake? Do you want a hug? Whatever it is, you got it. It works!

 

(Only one issue; after the flow runs, the file becomes locked for some reason and won't delete; I attached a screenshot of the error below. I ran the flow twice and it still runs into an error at the last step. If you can help me fix it I'll be grateful!)

 

Screen Shot 2022-08-04 at 12.33.39 PM.png

v-yujincui-msft
Community Support
Community Support

Hi @LAlthekair ,

 

It‘s a common problem, maybe you could try setting a longer time in the Delay Action, then try it again.

 

In addition, here is a link for your reference.

An action failed. No dependent actions succeeded. - Power Platform Community (microsoft.com)

 

 

Best Regards,

Charlie Choi

Ah, I see. Makes perfect sense. Thank you once again! I really appreciate it!

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (6,253)