cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Sanderslug
New Member

Microsoft Forms responses to Asana

Hello,

 

I use a Microsoft Form with more than 20 questions and not all questions are required. I want to record every answered question plus answer in the description of an Asana task. I did not manage to get this done. I am able to record every question and every answer, but I only want to see the answered questions with the corresponding answers. Is there a solution to fix this with Power Automate?

 

Thank you in advance.

1 ACCEPTED SOLUTION

Accepted Solutions
v-yiwenxie-msft
Microsoft
Microsoft

Hi @Sanderslug 

 

If you want to add an extra enter between the answers, just simply add an 'Enter' in 'Append to string variable' as below (and please do not modify other steps):

3.12-1.PNG

 

Best Regards,
Community Support Team _ Kira Xie
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

9 REPLIES 9
v-yiwenxie-msft
Microsoft
Microsoft

Hi @Sanderslug 

 

Do you mean you don't want those answers which are not answered to be recorded?

If I've misunderstood your need, please feel free to let me know.

 

You can try to use the function empty() to check whether the answer is empty.

If the return value of empty() is 'false', then it means the answer isn't empty.

If the return value of empty() is 'true', then it means the answer is empty.

3.10-7.PNG

 

Just use the dynamic content for question from 'Get response details':

3.10-8.PNG

 

If you still have the problem, please feel free to let me know.

 

Best Regards,
Community Support Team _ Kira Xie
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi,

Unfortunately this is not what I mean. Hopefully I can explain it better with an example.

Example: 5 questions in Microsoft Forms.

What is your name?

How old are you?

Where do you live?

What are your hobbies?

If someone fills this out and answers all the questions, I want this output in an Asana task:

What is your name?

Peter

How old are you?

35

Where do you live?

New York

What are your hobbies?

Soccer

But if he fills out only the first two questions, I want the following output in an Asana task:

What is your name?

Peter

How old are you?

35

 

Could you help me with this?

v-yiwenxie-msft
Microsoft
Microsoft

Hi @Sanderslug 

 

Yes. Of course this is possible. I’ve made a test and have run it successfully.

 

The following flow is for your reference:

Since user cannot get the plain text of question, so you will need to create an array which contains all these plain text of question.

Also you will need to create another array which contains all these 5 answers.

3.11-1.PNG

 

The detailed steps of creating an array which contains all these 5 answers and initializing a string variable of task description:

3.11-2.PNG

The sequence of the dynamic content of ‘Question 1/2/3/4/5/…’ is quite important, please remain the sequence of them as that in Forms.

 

The ‘Value’ put in ‘Initialize variable 3’ is just an ‘Enter’ on the keyboard.

 

The expression used in ‘Compose 2’:

split(outputs('Compose'),variables('enter'))

 

For more info about the functions: split()outputs()variables().   

 

The detailed steps of creating an array which contains all these questions and initializing an integer variable of index:

3.11-3.PNG

The expression used in ‘Compose 3’:

createArray('What is your name?','How old are you?','Where do you live?','What are your hobbies?','Question5?')

 

The sequence of these questions in the createArray() is quite important, please remain the sequence of them as that in Forms.

 

The initialized value of variable ‘index’ is ‘-1’.

 

For more info about the function:createArray()

 

The detailed steps for ‘Apply to each’:

3.11-4.PNG

The function used above:

empty(items('Apply_to_each'))

outputs('Compose_3')[variables('index')]

 

For more info about the functions: empty()items().  

[0] is used to get the first item in an array, [1] is used to get the second item in an array, and so on.

So the variables(‘index’) is incremented by 1 each time in ‘Apply to each’, which is first 0, then 1, and so on.

 

The dynamic content ‘Current item’ is from ‘Apply to each’.

 

Please input an ‘Enter’ on the keyboard immediately after the ‘Current item’.

 

The detailed steps for creating the task are:

3.11-5.PNG

The expression used above:

trim(variables('task description'))

 

For more info about the function: trim()

 

The dynamic content ‘Outputs’ in ‘Description’ is from ‘Compose 4’.

 

The outputs of my flow when I didn’t input any answer for ‘How old are you?’ and ‘Question5?’ is:

3.11-6.PNG

 

Best Regards,
Community Support Team _ Kira Xie
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Thank you for your reply. I managed to create the exact same flow and it works. But I have one more preference to make it look a little nicer. I want to have an extra enter between the answers in the description of the Asana task. Like this:

 

Sanderslug_0-1615476029228.png

I tried to add an extra enter in the first 'Compose' step, but then I get an error.

 

Sanderslug_1-1615476246493.png

 

Do you know how to resolve this?

v-yiwenxie-msft
Microsoft
Microsoft

Hi @Sanderslug 

 

If you want to add an extra enter between the answers, just simply add an 'Enter' in 'Append to string variable' as below (and please do not modify other steps):

3.12-1.PNG

 

Best Regards,
Community Support Team _ Kira Xie
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi,

I have one more question about the assignee of the Asana task. This box is now empty, which means that the Asana task will be assigned to me. But I do not want that the task is assigned to anybody. Is this possible?

Hi, 

 

I have followed the above instructions but am getting the below error message. 

do you know how i can fix this?

 

SkyeRenae_0-1632377921708.png

 

Estou com o mesmo problema

Diz que o código "Compose" não é valido

Conseguiu arrumar?

Estou com o mesmo problema do Skye Renae

Poderia nos ajudar?

Helpful resources

Announcements

Power Platform Connections - Episode 7 | March 30, 2023

Episode Seven of Power Platform Connections sees David Warner and Hugo Bernier talk to Microsoft MVP Dian Taylor, alongside the latest news, product reviews, and community blogs.     Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show!      Show schedule in this episode:    0:00 Cold Open 00:30 Show Intro 01:02 Dian Taylor Interview 18:03 Blogs & Articles 26:55 Outro & Bloopers    Check out the blogs and articles featured in this week’s episode:    https://francomusso.com/create-a-drag-and-drop-experience-to-upload-case-attachments @crmbizcoach https://www.youtube.com/watch?v=G3522H834Ro​/  @pranavkhuranauk https://github.com/pnp/powerapps-designtoolkit/tree/main/materialdesign%20components @MMe2K​ https://2die4it.com/2023/03/27/populate-a-dynamic-microsoft-word-template-in-power-automate-flow/ @StefanS365 https://d365goddess.com/viva-sales-administrator-settings/ @D365Goddess https://marketplace.visualstudio.com/items?itemName=megel.mme2k-powerapps-helper#Visualize_Dataverse_Environments @MMe2K    Action requested:  Feel free to provide feedback on how we can make our community more inclusive and diverse.    This episode premiered live on our YouTube at 12pm PST on Thursday 30th March 2023.    Video series available at Power Platform Community YouTube channel.    Upcoming events:  Business Applications Launch – April 4th – Free and Virtual! M365 Conference - May 1-5th - Las Vegas Power Apps Developers Summit – May 19-20th - London European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas    Join our Communities:  Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community    If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.       

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.  Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218  tom_riha      theapurva  takolota     Akash17  momlo     BCLS776  Shuvam-rpa     rampprakash  ScottShearer     Rusk  ChristianAbata     cchannon  Koen5     a33ik  Heartholme     AaronKnox  okeks      Matren   David_MA     Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas      zuurg    rubin_boer   cwebb365   Dorrinda   G1124   Gabibalaban   Manan-Malhotra   jcfDaniel   WarrenBelz   Waegemma   drrickryp   GuidoPreite    If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Register now for the Business Applications Launch Event | Tuesday, April 4, 2023

Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today.   Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology.   Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities.    Click Here to Register Today!    

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.   Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.      Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Users online (1,601)