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EntryLevelData
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Microsoft Forms to Custom Certificates for each learner

Hello everyone,

 

Trying to build an automatic flow once a response is submitted via microsoft forms to pull the info and produce a custom word template (completion certificate) for each attendee, and then attach that document to an email. Ideally, I would like this to create a certificate for each attendee listed and combine that into one form to email out. 

 

On the form i have multiple class attendee name spots and am having issues generating a certificate for each attendee. We have 20 total fields on the form to enter names in on. I also have the flow generating a carbon copy on my onedrive for record keeping. 

 

EntryLevelData_0-1667838094061.png

 

6 REPLIES 6

Since you don't show your form, I am guessing you have it set up something like this to capture the attendees:

David_MA_0-1667841209117.png

If so, after your Get response details action, initialize an array variable. Then for each of your attendee fields, add the value to the array. You can then use the data in the array variable in an apply to each action where you can populate the Word template, create the file, and e-mail the content:

David_MA_1-1667841364450.png

In each of the above conditions, I am checking to see if the field on the form is populated with data before I add it to the array using a length express on each of the fields in the form:

David_MA_2-1667841490807.png

This will get you to the point of creating a certificate for each attendee. I am not sure how you would go about combining them all into one form.

Yes! that is how i have the survey laid out. After the compose function with the input as 'current item', how would you attach that data into the 'populate a microsoft word template'. I tried to select that as the 'attendee' field in the 'populate' function, but keep getting an error? 

adding the error to the response

 

EntryLevelData_1-1667848126327.png



how the flow looks:

EntryLevelData_2-1667848160395.png

 

You need to use the Current item value. I don't have the populate Word template action as we currently don't allow premium connectors, but as an example putting the Current item value in a notification sends the value of the current item in the array:

David_MA_0-1667848451703.png

Subject in notification:

David_MA_1-1667848540659.png

 

Tried to add it. screenshot below of trying to save the flow with that listed for 'Attendee'. Wondering if i need to edit the template?

 

EntryLevelData_0-1667848765207.png

 

As noted in the error message you are getting, you need to move the Populate a Microsoft Word template action below your Compose action, so it is within the Apply to each action. FYI, the Compose action I showed in my screen shot was to illustrate how to return the current value. It is not technically needed.

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