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khumphriespst
Frequent Visitor

More questions about Parallel Approval workflows

This is a follow-on question from my post here. Thanks @Pstork1!

 

My SP document approval flow collects a list of names:

12-9-2019 11-34-09 AM.jpg

 

These names get processed into an array of valid email addresses, then to a string of delimited email addresses (to use for the Approval process assignments).

12-9-2019 11-47-21 AM.jpg

 

I use one parallel branch to send reminders until the approval process is complete, and the other to collect Responses and Comments, etc., and write-back to the SP document metadata.

12-9-2019 11-51-32 AM.jpg

 

Here are the issues.

  1. The write-back only occurs at the end of the entire approval process. I would like more "real time" feedback.
  2. The reminders go to the entire group of 1-15 names until all have responded, thus needlessly annoying up to 14 people.

 

I thought to use the array of Emails, and apply to each a one-name approval process. This way, reminders to the one-name would be isolated, and I could write-back immediately once a response was available to record. Like so:

12-9-2019 12-17-17 PM.jpg

How do I insert a parallel branch here? Or what other approach should I take?

1 ACCEPTED SOLUTION

Accepted Solutions
v-alzhan-msft
Community Support
Community Support

Hi @khumphriespst ,

 

Your requirement couldn't be achieved, as @Gristy and @Pstork1  said, the start an wait for an approval action wouldn't finish before all the approver have made the response, if you want to get each response before everyone have made the response, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

Best regards,

Alice       

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

3 REPLIES 3
Gristy
Resident Rockstar
Resident Rockstar

Hey,

 

The only way you are going to be able to do what you need to is basically have a parallel branch for each approval, as the task does not complete until all approvers have completed unfortunately.

Pstork1
Dual Super User III
Dual Super User III

Sorry for the late reply, but basically what @Gristy said is correct.  When you send approvals to a single approval action it doesn't move to the next step until all the Approvals are returned.  Similarly, since the responses are not processed until all are ready you can't update who to send reminders to.

 

 



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v-alzhan-msft
Community Support
Community Support

Hi @khumphriespst ,

 

Your requirement couldn't be achieved, as @Gristy and @Pstork1  said, the start an wait for an approval action wouldn't finish before all the approver have made the response, if you want to get each response before everyone have made the response, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

Best regards,

Alice       

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

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