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David2831
Helper II
Helper II

Moving files submitted in a 365 Form

I am building a flow to copy responses from a 365 form into an excel sheet, and to move a file that the user may have attached to a target folder in SharePoint.

 

It seems that there isn't an easy way to move the file, between the file being renamed automatically after upload, and there not being an easy file ID and link in the form response elements in flow.

 

I have been following this thread to try to get what I need = https://powerusers.microsoft.com/t5/Building-Flows/Working-with-files-from-the-Forms-quot-File-Uploa...

 

But I am hiving some trouble, the post marked as solution says "after getting the JSON, do the following"  But I cant seem the get the JSON.  The image below shows a formula I think I am supposed to enter, but part is cut off and I am not sure how to make it myself.

 

Flow01.png

 

 

Here is my flow (part of it that's relevant to this):

 

image.png

 

The get JSON above is currently targeting the file upload question from the form.  I need some help fixing it please.  The flow currently errors on "Parse JSON" with this error:   

 

 InvalidJSON. The 'content' property of actions of type 'ParseJson' must be valid JSON. The provided value cannot be parsed: 'Unexpected character encountered while parsing value: j. Path '', line 0, position 0.'.

 

 

Also, second question, the file name field for the create file above is using the name property from the parse JSON.  Will that give me the original file upload name with extension?

 

And third question, is there an easy way to test the file upload form response for empty?  So that I can skip this part of the flow if its not needed?

 

Thank you.

1 ACCEPTED SOLUTION

Accepted Solutions
Mari
Community Support
Community Support

Hi @David2831 When they mentioned "getting the JSON", they were referring to the outputs of the "Get response details" action, the question that allows to upload a file returns a JSON.

Mari_0-1641434645698.png

 

This is the JSON from my test:

 

[{"name":"Test2021v2_P.xlsx","link":"https://m24-my.sharepoint.com/personal/mari_m24_onmicrosoft_com/_layouts/15/Doc.aspx?sourcedoc=%7B82...","id":"01UHAOPQRQFTWDZVE65FBZBUZEQE7AJGEP","type":null,"size":11103,"referenceId":"01UHAOPQH4754NBH3YUHIZ6LXKTE4TUWFX","driveId":"b!5_2loELVakud49XR3R2zrD3iMBnnRihWTLLj183hXh6mnS7kyFIdXUYiKcbcTJJh","status":1,"uploadSessionUrl":null}]

 

So, you have to parse that out. This is when you add the "Parse JSON" action and pass the question that allows to upload the file as a parameter to the "Content" box of the "Parse JSON" action.

Mari_1-1641434975150.png

 

You can use this as the "Schema":

 

{
    "type""array",
    "items": {
        "type""object",
        "properties": {
            "name": {
                "type""string"
            },
            "link": {
                "type""string"
            },
            "id": {
                "type""string"
            },
            "type": {},
            "size": {
                "type""integer"
            },
            "referenceId": {
                "type""string"
            },
            "driveId": {
                "type""string"
            },
            "status": {
                "type""integer"
            },
            "uploadSessionUrl": {}
        },
        "required": [
            "name",
            "link",
            "id",
            "type",
            "size",
            "referenceId",
            "driveId",
            "status",
            "uploadSessionUrl"
        ]
    }
}
 
Hope it helps!
 

Best regards,

 

Community Support Team - Mari
If this post helps, then please consider Accept as solution to help the other members find it more quickly.

View solution in original post

4 REPLIES 4
David2831
Helper II
Helper II

Giving this a bump, any assistance would be a big help.  Thank you!

Mari
Community Support
Community Support

Hi @David2831 When they mentioned "getting the JSON", they were referring to the outputs of the "Get response details" action, the question that allows to upload a file returns a JSON.

Mari_0-1641434645698.png

 

This is the JSON from my test:

 

[{"name":"Test2021v2_P.xlsx","link":"https://m24-my.sharepoint.com/personal/mari_m24_onmicrosoft_com/_layouts/15/Doc.aspx?sourcedoc=%7B82...","id":"01UHAOPQRQFTWDZVE65FBZBUZEQE7AJGEP","type":null,"size":11103,"referenceId":"01UHAOPQH4754NBH3YUHIZ6LXKTE4TUWFX","driveId":"b!5_2loELVakud49XR3R2zrD3iMBnnRihWTLLj183hXh6mnS7kyFIdXUYiKcbcTJJh","status":1,"uploadSessionUrl":null}]

 

So, you have to parse that out. This is when you add the "Parse JSON" action and pass the question that allows to upload the file as a parameter to the "Content" box of the "Parse JSON" action.

Mari_1-1641434975150.png

 

You can use this as the "Schema":

 

{
    "type""array",
    "items": {
        "type""object",
        "properties": {
            "name": {
                "type""string"
            },
            "link": {
                "type""string"
            },
            "id": {
                "type""string"
            },
            "type": {},
            "size": {
                "type""integer"
            },
            "referenceId": {
                "type""string"
            },
            "driveId": {
                "type""string"
            },
            "status": {
                "type""integer"
            },
            "uploadSessionUrl": {}
        },
        "required": [
            "name",
            "link",
            "id",
            "type",
            "size",
            "referenceId",
            "driveId",
            "status",
            "uploadSessionUrl"
        ]
    }
}
 
Hope it helps!
 

Best regards,

 

Community Support Team - Mari
If this post helps, then please consider Accept as solution to help the other members find it more quickly.

That did it, thank you so much!

 

So I didn't need the Get JSON at all, just the Parse was enough.  My flow worked perfectly first try after that.

 

Also, my second question below was answered with that first test.  The upload file "name" property from the JSON parse is the same name as the uploaded file, WITH the added user name the form gives to all uploaded files.  And the extension is included.  I am fine with that.

 

As for my 3rd question, now that I had the file upload working correctly I was able to test, and the first thing I tried to test for an empty file upload response worked 🙂  A simple condition control with the the question, "is not equal to", and the value field left blank.  Tested and it worked great!

 

David2831_0-1641441674204.png

 

Thank you again!

 

Karl_
New Member

Ultimately, greater flexibility needs to be had within the MS Form app itself - allowing Form Administrators to locate the destination of uploaded files.

Instead, as we move files with a flow, the Form "View Responses" links all break, and if any question upload folders are moved then the entire question breaks - needing to be deleted and re-created within the form.

 

Not being able to tie an MS Form in with a Teams Shared Channel is just as frustrating as the management of uploaded form files issue being discussed here.

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