cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
knandez05
Helper III
Helper III

Multi Level Condition Approval Error

Hello! @Expiscornovus you helped earlier with this flow. I am stuck yet again with a multi level approval flow I am working on.

 

I have a 3 level parallel branch approval that go to 3 different groups in my organization for approval based on the criteria. I'm having issues with the third option below (#3):

 

1. If less than $25k - route directly to Accounting (this condition flow works fine)

2. If greater than $25k - route to the Executive VP then based on approval route to Accounting (this condition flow works fine - but maybe I need to modify it to say "Greater than $25k, less than $100k?")

3. If greater than $100k - route to the Executive COO & VP; then based on approval route to Accounting (having issues with this condition flow. The approval of both the COO and VP are triggering; however, when approved it is not routing to Accounting)

 

I'm sure that I don't have the flow correctly set up. As of right now, this 3rd option should only trigger when the Project Budget Amount is greater or equal to $100k. It should then route to both the Executive VP and the Executive COO. I currently have these two flows in separate conditions. The approval emails trigger, but once approved it should route to Accounting and I am getting an error. Possibly because I cannot have two condition flows run at the same time and routed in the same way (???) 

 

Ideally, I need 3 condition flows for my Project Budget Amount:

1. Less than $25k - send approval to Accounting

2. Greater or equal to $25k - send approval to Executive VP - once approved, send to Accounting (how do I prevent this condition from triggering when greater than $100k?)

3. Greater or equal to $100k - send approval to Executive VP and COO - once approved, send to Accounting (how do I add the Executive VP to this condition?)

 

The approvals are a linked...meaning, I want to capture the Responses for each approval and they are updated on the SharePoint list. 

 

Please help!! Not sure what is the best way to account for this. 

 

3 parallel branch conditions

Parallel Branch Conditions.jpg

 

Greater than $25k Exec VP condition approval routing

25k approval routing.jpg

 

25k Exec VP approval leads to accounting approval routing

25k accounting switch case.jpg

 

25k accounting approval.jpg

 

 

Greater than $100k Exec COO condition approval routing (pretty much same setup as 25k Exec VP) 

100k approval.jpg

 

$100k Exec COO approval accounting routing

 

100k accounting routing.jpg

 

Error I am getting when the above flow runs. Project Budget Amount was greater than 100k. Both the 25k & 100k condition flows ran. The approvals triggered fine. When it got to the accounting routing for each, the flow failed. Think it might be that I cannot have the same accounting routing run simultaneously under two separate conditions. What is the best way to get this to work?

 

 

BadRequest. The request failed. Error code: 'InvalidApprovalCreateRequestAssignedToMissing'. Error Message: 'Required field 'assignedTo' is missing or empty.'.

 

 

 

25k accounting routing fail

25k accounting error.jpg

 

100k accounting routing fail

100k accounting error.jpg

34 REPLIES 34

@annajhaveri So in this example I am trying to process a request that is a New Project ID which is tied to 'Project Budget Amount.' The 'Budget Increase Amount' is a number amount (XXXXX.XX) tied to the Increase Budget to Existing Project ID option which was not selected. It's null in this case. That's why I think I'm getting the error. 

@knandez05  Use following expression, this will handle null value, if the value is null the variable will be assigned zero otherwise the value from column will be assigned to variable, replace Percent, with your column name.

@{if(empty(outputs('Get_item')?['body/Percent']), 0, int(outputs('Get_item')?['body/Percent']))}

 

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.

@annajhaveri It doesn't seem to be taking the expression. I tried using 'BudgetIncreastAmt' in place of the column name and it still isn't working. 

@{if(empty(outputs('Get_item')?['body/rc5fa423dceaf456393218ec3e3796cf1]), 0, int(outputs('Get_item')?['body/rc5fa423dceaf456393218ec3e3796cf1]))}

 variable expression error.jpg

@knandez05 in your expression a quote ( ' ) is missing after 'body/rc5fa423dceaf456393218ec3e3796cf1]. Please use below expression

if(empty(outputs('Get_item')?['body/rc5fa423dceaf456393218ec3e3796cf1']), 0, int(outputs('Get_item')?['body/rc5fa423dceaf456393218ec3e3796cf1']))
Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.
knandez05
Helper III
Helper III

Sorry for the oversight and thank you @annajhaveri. I used 'Get_reponse_details' instead of 'Get_items' and it worked.

 

But now is it not processing my Conditions. I swear if its not one thing its the other. I appreciate all of your help with this!

 

When I ran the test for New Project ID at $50k, it didn't process the Budget Increase variable which was good. 

variables run process.jpg

 

But then my $50k condition it should have processed thru came back as 'false.'

Condition $50k false.jpg

 

and(greaterOrEquals(variables('Project Budget Amount'),25000),less(variables('Project Budget Amount'),100000))

Condition $25k expression.jpg

@knandez05  can you export the flow and provide the zip file, from screenshot the flow looks correct, but if i see the entire flow, it would give me more idea, of where it is going wrong.

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.
knandez05
Helper III
Helper III

@annajhaveri Thank you for all of your help & patience. It seems to be working now. I ran a full test on all 3 conditions for both request types and had no issues. 

knandez05
Helper III
Helper III

Hi @annajhaveri. I was wondering if I can trouble you with one last thing....I've been getting a duplicate email at the end of my flow. The first level approval email triggers when I complete the last step in my flow, the accounting approval. I cannot seem to figure out why...I am not getting an error. It would just cause confusion. How can I download a zip file to send to you for review? The file seems too large to include in the code section or even in a photo screenshot (its about 20 pages). Please advise. Thank you again in advance.

@knandez05  you can download the flow by using Export as shown in below screenshot, then upload zip to onedrive and share the link via message here.

 

annajhaveri_0-1614871423165.png

 

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.

One drive won't work. What other option do I have?

dropbox?

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.
knandez05
Helper III
Helper III

Hello @annajhaveri 

 

Here is the dropbox link to my workflow: https://www.dropbox.com/s/i22v2wmt159ilxz/DeveloperProjectBudgetRequestWorkflow_20210319174917.zip?d...

 

The most recent error has been with the Initialize Variable for Project Budget Amount and/or the Budget Increase Amount or the Set Variable for those respectively. I had the flow working with no issues but once we went into Beta test a user entered $95,227.97 instead of 95227.97 in the Project Number field and this broke the workflow and I cannot seem to fix it.

 

I would love to see if it is possible to enter $95,227.97 on the form and have it translate into the Approvals email as so. 

 

Initialize variable Project Budget Amt error

initialize variable proj budg amt.jpg

 

Initialize variable Budget Increase Amt error

Budget Increase Amt error.jpg

 

Set variable for Project Budget Amt

Set Variable Project Budget Amount.jpg

 

Here is how it was setup previously in the same way and it was working. 

Previous Proj Budget Amt succussful.jpg

 

 

Project Budget Amount Integer.jpg

 

Below is the form where the user inputs the Project Budget Amt. I've only been able to get it to work by not including $ or commas.

 

As in the case with the error above, the user entered the amount with $ and Commas and the process broke. I have not been able to repair it even when submitting it the correct way below. But having them include $ and commas will better assist in the process of submitting requests and so that the Approval emails are better to understand. 

form.jpg

 

The approval emails are better understood when the $ and commas are in place. 

approval email.jpg

 

Any help is much appreciated as always. 

@knandez05  to support the value $95,227.97, you need to define the variable type as Float

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.

Thank you @annajhaveri. How does that affect/change the expression I currently have for the Set Variable for both Project Budget Amount and Budget Increase Amount?

 

Project Budget Amt & Increase Budget Amt Initialize & Set Variables.jpg

 

Set variable - Project Budget Amt

int(outputs('Get_response_details')?['body/rcbeb9bcfb56546c485ae6b7f9421234c'])

 

Set variable - Budget Increase Amt

if(empty(outputs('Get_response_details')?['body/rc5fa423dceaf456393218ec3e3796cf1']),0,int(outputs('Get_response_details')?['body/rc5fa423dceaf456393218ec3e3796cf1']))

 

@knandez05  in the expressions wherever you are using int, you need to change it float

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.

Helpful resources

Announcements

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!    

Tuesday Tips: Getting Started in the Community

TUESDAY TIPS is back!   This weekly series of posts is our way of sharing helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! The original run of Tuesday Tips was a highlight of last year, and these all-new Tips will hopefully prove to be just as informative as helpful. We will cover some basics about the Community, a few "insider tips" to make your experience even better, and sharing best practices gleaned from our most active community members and Super Users. Make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   THIS WEEK: I'm Brand New! What Do I Do? The number of new community members we have each week is pretty amazing, and we are so glad to welcome all of you to the Community! You may be wondering. "What do I do? Where do I get started? Will anyone be willing to help me? What I have a question? Help!"   Let's start with this: Welcome to the low-code revolution, and more importantly, welcome to the Power Platform Community! This is a great place to start. Whether you're busy with Power Apps, getting familiar with Power Automate, engaging Copilot Studio, or building in Power Pages, there are a few key places you should check out as you begin your journey: FORUMS: The forums are THE place to ask questions, look at questions asked by other Community members—and see answers and solutions from our Super Users and other helpful people in the Community. Power Apps ForumsPower Automate ForumsCopilot Studio ForumsPower Pages Forums   NEWS & ANNOUNCEMENTS: Our News & Announcements section highlights the newest and greatest updates in the Community, news from the product team, and so much more. It’s updated a few times each week and will also help you find ways to connect with what’s going on in the ever-growing world of Power Platform. Power Apps News & AnnouncementsPower Automate News & AnnouncementsCopilot Studio News & AnnouncementsPower Pages News & Announcements   GALLERIES: The Galleries section of the Community features tons of tips and tricks, features and benefits, and more—through videos created by our Super Users, product teams, and other helpful members of the Community. Power Apps GalleriesPower Automate Galleries Copilot Studio GalleriesPower Pages Galleries BLOGS: The community blogs section is full of handy step-by-step tips from members of the Community—and some of them include detailed answers to some of the questions most frequently asked questions, as well as how they solved a problem they faced. Power Apps Community BlogPower Automate Community BlogCopilot Studio Community BlogPower Pages Community Blog POWER UP PROGRAM: If you’d like to really take a huge step forward in your journey, we recommend checking out the Power Up Program, a Microsoft-sponsored initiative that trains new Power Platform users and has been a huge success since it launched a little over a year ago. There’s a waiting list, so definitely apply soon if you’re interested! Find out more here: Microsoft Power Up Program for career switchers.   There's so much more you'll discover in your Power Platform experience, and this Community is here for YOU! We are glad you've discovered us and can't wait to see where you grow! If you're new to the Community and just getting started, make sure to give this post a kudo and introduce yourself so we can welcome you!

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (4,680)