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briodan
New Member

Multiple Approvals in one email

I have a scenario where we run approvals on items in a Sharepoint list.

Due to the volume of approvals generated I'm looking for a way to reduce the amount of emails approvers get on a daily basis.

None of the approvals are time sensitive so approvers getting notified once a day or even once a week is usually sufficient.

 

Ideally, this would be achieved by setting up a recurring flow that will grab all approvals for that approver and send them in a single email. The user would then approve/reject items from a single email.

 

Looking at the Approval task this does not seem possible but figured I'd post the question to see if anyone has run into this before and has a workaround solution.

14 REPLIES 14
v-yamao-msft
Community Support
Community Support

Hi @briodan,

 

It seems that you want to send all the items at a time to the approvers. If yes, you could try the following flow configuration to see if it will work for you.

 

The flow is triggered by a Button, for your scenario, you could use Recurrence.

 

Then Get items from the list. After this action, use the action Create CSV table. Then in the Start an approval email action, you could be able to send all the items to approver.

1.PNG

 

It works fine on my side. Please try it and feel free reply if you need more help.

 

 

Best regards,

Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Thanks for your reply Mabel.

 

I do not only want send all approvals at the same time but I want them all in a single email.

 

This still generates individual approval emails for each item.

Hi @briodan, I want ask whether you find some way or solution how to send approvals all in one email ? I have the same problem.  

Has anyone cracked this one yet? I was thinking that it could work if the Approval didn't have an email to the approver, and a separate flow was created to send the link to the current approvals at the same time. I think the Approval function is limiting this though, as I haven't found a way to access the approvals other than the individual email. Can you go to approvals as a link? 

I am searching for a solution around this topic as well

CatPagulayan
Helper IV
Helper IV

I hope the experts get to see this topic 🙂 Needing this functionality too!

jeffhhs
Frequent Visitor

Any updates on this yet? Time is huge and our leadership would prefer single email with multiple list items to approve.

CasperLad
Frequent Visitor

Another user looking for exactly this solution!

thesaltyone
Frequent Visitor

need this option, approvers are swamped with the amount of approvals they get through, We want to be able to bulk approve 

Nao_
Advocate II
Advocate II

Hi everyone !

Is there anything new about this topic?

Gwenneke555
New Member

Following...

patrickmay
Advocate I
Advocate I

Reporting in from 2023. Have any users had success with grouping approvals into one collection? Sending out 30+ separate notifications to one user can't be a solution for me going forward.

 

Thanks!

 

 

UPDATE: My solution was to get a list of unique emails (so we only send one email) and then route those user to the approvals page. This way they get one email stating they have approvals waiting, and on that page can be multiple approvals.

 

See also:  https://www.reddit.com/r/MicrosoftFlow/comments/102bzlj/question_collecting_approval_notifications_i...

MRYM290
Frequent Visitor

Hi everyone! any solutions for this? 

This sounds like the best way to handle the "too many approval e-mails" issue. This question is old so hopefully my response will help others see it.

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