cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Multiple Email Attachments from SharePoint Library files

Hi All,

I have a requirement to attach a group of photos (unknown number) stored in a SharePoint Library.

So that this is not started from the beginning, this post on the Power Apps Forum is where I am at the moment, but I have a feeling the answer lies with a Flow.

As noted, I can easily send the URLs/Identifiers to a Flow and well as that of the reference document. I just need the user to select a record and email these.

1 ACCEPTED SOLUTION

Accepted Solutions

 Hi @WarrenBelz ,

 

Your flow is finished and the problem now is to send the file path from powerapps to MS flow.

I hope the link below about start a flow in powerApps could help you:

https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/using-logic-flows

 

You could add a Button contorl ,with the Button control selected, select Flows on the Action tab, ang send the file path from powerapps to Ms flow.

I suggest that you could ask for help in powerApps forum if you still has problem.

 

Best regards,

Alice       

 

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

29 REPLIES 29
efialttes
Community Champion
Community Champion

Hi

So, your Power Apps lists to the user a list of photos currently stored in Sharepoint, user selects the ones he/she needs, and you expect Power Automate (aka Flow) to send the email, right?

If my assumption is correct, can you share a screenshot of your current Flow design so we can help you to complete it?

Anyway, you can probably adapt  the Flow described in the following post to your own requirements:

https://powerusers.microsoft.com/t5/Building-Power-Apps/PowersApps-Flow-Button-to-Send-Email-of-Atta...

If not, can you detail a bit more your scenario and expectations?

Thanx!

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Thanks @efialttes ,

Below (I cannot see your attachment control) is a copy of a similar concept I do when I have two specific files (signatures) where I know the names and locations and embed these in a PDF (also sent in the Flow) and email it. The bit I am missing using a similar concept is how I pass all the file path/names or identifiers from a collection in SharePoint, grab all the files (including the covering letter) and attach then to an email. I read the post you refer to a number of times, but cannot see that part of the detail.

To answer your first question, the user has a record from a SharePoint list (where the data for the covering letter comes from). The SharePoint Library photos have the ID of this record in a reference field and it is easy to make a collection of these. When the email button is pressed, I just need the lot to go out together. There are no size issues as the photos are small.

OwnerFlow.png

 

Hi again!

First of all, thank you for the detailed post. It makes things easier.

Please also note the attachment control in my example is for the purpose of attaching several files, not just one

I think you do not ned to  pass all the file path/names or identifiers, your current design allows an (imo) easier approach to your current challenge: just make your Power App pass the ID of your record to execute your Power Automate Flow.

THen you can implement a 'Get item' using the record ID to get the data for the covering letter

Then you can implement a 'Get files (properties only)' and use record ID to filter on column Reference, so you just get the files you want to target, and not all the library files. You can apply the filter by means of a more efficient Filter Query ODATA expression in the 'Get files (properties only)' or by means of a more flexible 'Filter Array' independent action block.

Then you can follow a similar approach to the one in the thread I suggested in my first post: add an 'Apply to each' with the results filtered as its input, inside it add both a Get File Content, and an 'Append to Array' (please remember to initialize the variable first)

Now add 'Send an email' out of the 'Apply to each, at the bottom of your PA flow

THere is a third approach for the filtering, that is to use a Condition inside your apply to Each, as in this post.

 

Hope this helps

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @efialttes ,

I appreciate your help - I do a bit of work on the PowerApps forum, so I understand very well the importance of clear description of process.

So my concept is that an array of IDs will arrive from PowerApps to Flow. I don't do a large amount of Flows and the one I sent is about 12 months old. I have had a go as below, but I know this is not there presently.

AttachPhotosFlow.png

 

 

@WarrenBelz 

Thanx again for your detailed design description!

 

Now let's discuss about your current design.

Let me say I think it is as valid as my first suggestion, and also simple (actually you do not need to deal with filters). Taking this current design as a start point, my suggestion is:

1.- To leave Attachments variable Initialize value empty

2.-To remove current 'Append to Attachments' value and add object structures instead, as in the 'Append to array' from the last example I shared https://www.portiva.nl/nl/portiblog/2018/03/07/send-email-with-multiple-attachments-using-microsoft-...

Flow_MailMultipleAttachments20cAppendArrayLoop-2.png

This way, when filling your Send an email attachment section, you just need to add your array variable, please note you have to clickon the icon with a 'T' surreounded by a square on the right upper corner of the Send an Email Attachment section to access  this other input method:

Flow_MailMultipleAttachments50SendEmail-2.png

Hope this helps

 

 

Please let me know if you fin problems

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Thanks @efialttes ,

Late Sunday night here - I will absorb your valued input tomorrow morning.

Hi again!

I am reviewing the last screenshot you shared, and realized that your final 'Send an email' Attachments Name should not contain 'File Content' output from your previous steps.

Hope this also clarifies a little bit more the picture, and tomorrow we can shout 'Hurray'

 

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Yep - must have been getting tired - that is the file name. I will probably have more questions on that.

WarrenBelz
Most Valuable Professional
Most Valuable Professional

HI @efialttes ,

And again thank for you help. My latest effort below - can you also confirm the ODATA filters are correct and my strategy with the letter is sound.

ScopingFlow.png

Hi @WarrenBelz ,

 

You shouldn't add two Array attachments in the send an email action.

You needn't create the array "LetterAttach", and you could add the item you want to add to the array "LetterAttach" to the array "Attachments" before the send an email action.

 

Best regards,

Alice       

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Thanks @v-alzhan-msft ,

Another step with your and @efialttes 's guidance.

Could you have a look at the below please

ScopingFlow_1.png

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ScopingFlow_2.png

Hi @WarrenBelz ,

 

Could you please take a try to run the flow to see if it works?

 

Best regards,

Alice       

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Ok @v-alzhan-msft  Alice - I have to build the other end in PowerApps - just needed an idea of what I had to send.

I will get back.

 

Hi again @WarrenBelz 

Flow_warren_1.png

I think the Odata filter is OK if the internal name of your ID column is exactly the same (ID) and also if it is defined as a 'single line of text' in your Sharepoint library. If you declared it as a Number, the you shall remove the single quotes.

 

But please note there is already a standard ID column on any sharepoint library, meaning if you created a new column (as I guess you did), even if Sharepoint allowed to name it ID also, its internal name will be different.

 

If you need help to identify Sharepoint internal names for columns, please let us know

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Thanks @efialttes ,

You were right on the first one - the quotes need to be removed - it is the standard ID. I had used this syntax before and now remember that it was a number stored a text. I actually started this journey in SharePoint, but there is always something I can learn.

I will be passing the ID numbers as Integers to the array.

@WarrenBelz 

If you are currently passing them as strings, in Power Automate you can convert them into integers by using int() funtion based expression

Hope this helps

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Thanks @efialttes ,

But of a hurdle here I am getting this when attaching the Flow to PowerApps

FlowRegisterError.png

any ideas - I have not seen this one before

Hi!

Just google...

"registering error" "power apps" flow

...and you will find some posts covering this new issue:

https://powerusers.microsoft.com/t5/Building-Power-Apps/Registering-error-when-trying-to-add-a-Flow-...

https://powerusers.microsoft.com/t5/Building-Power-Apps/Registering-Error-when-trying-to-add-a-flow/...

...

Hope this helps

 

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Thanks @efialttes ,

I have just got back to this.

Seems to be a bit of a dead end - I am already collecting the data, but I have not even told the Flow what to do yet - it simply will not register. Also if I do this, how do I change the Flow. 

I am sorry, but I am lost here at the moment.

 

Helpful resources

Announcements

Take a short Community User Survey | Help us make your experience better!

To ensure that we are providing the best possible experience for Community members, we want to hear from you!    We value your feedback! As part of our commitment to enhancing your experience, we invite you to participate in a brief 15-question survey. Your insights will help us improve our services and better serve the community.    👉Community User Survey    Thank you for being an essential part of our community!    Power Platform Engagement Team  

Tuesday Tip | How to Get Community Support

It's time for another Tuesday Tip, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.       This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start.   Community Support is part of every one of our communities, accessible to all our community members.   Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support   Community Support Form If you need more assistance, you can reach out to the Community Team via the Community support form. Choose the type of support you require and fill in the form accordingly. We will respond to you promptly.    Thank you for being an active part of our community. Your contributions make a difference!   Best Regards, The Community Management Team

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!    

Calling all User Group Leaders and Super Users! Mark Your Calendars for the next Community Ambassador Call on May 9th!

This month's Community Ambassador call is on May 9th at 9a & 3p PDT. Please keep an eye out in your private messages and Teams channels for your invitation. There are lots of exciting updates coming to the Community, and we have some exclusive opportunities to share with you! As always, we'll also review regular updates for User Groups, Super Users, and share general information about what's going on in the Community.     Be sure to register & we hope to see all of you there!

April 2024 Community Newsletter

We're pleased to share the April Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzDeenujialexander2523ragavanrajanLaurensMManishSolankiMattJimisonLucas001AmikcapuanodanilostephenrobertOliverRodriguestimlAndrewJManikandanSFubarmmbr1606VishnuReddy1997theMacResolutionsVishalJhaveriVictorIvanidzejsrandhawahagrua33ikExpiscornovusFGuerrero1PowerAddictgulshankhuranaANBExpiscornovusprathyooSpongYeNived_Nambiardeeksha15795apangelesGochixgrantjenkinsvasu24Mfon   LATEST NEWS   Business Applications Launch Event - On Demand In case you missed the Business Applications Launch Event, you can now catch up on all the announcements and watch the entire event on-demand inside Charles Lamanna's latest cloud blog.   This is your one stop shop for all the latest Copilot features across Power Platform and #Dynamics365, including first-hand looks at how companies such as Lenovo, Sonepar, Ford Motor Company, Omnicom and more are using these new capabilities in transformative ways. Click the image below to watch today!   Power Platform Community Conference 2024 is here! It's time to look forward to the next installment of the Power Platform Community Conference, which takes place this year on 18-20th September 2024 at the MGM Grand in Las Vegas!   Come and be inspired by Microsoft senior thought leaders and the engineers behind the #PowerPlatform, with Charles Lamanna, Sangya Singh, Ryan Cunningham, Kim Manis, Nirav Shah, Omar Aftab and Leon Welicki already confirmed to speak. You'll also be able to learn from industry experts and Microsoft MVPs who are dedicated to bridging the gap between humanity and technology. These include the likes of Lisa Crosbie, Victor Dantas, Kristine Kolodziejski, David Yack, Daniel Christian, Miguel Félix, and Mats Necker, with many more to be announced over the coming weeks.   Click here to watch our brand-new sizzle reel for #PPCC24 or click the image below to find out more about registration. See you in Vegas!       Power Up Program Announces New Video-Based Learning Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram. These include a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the image below to find out more!   UPCOMING EVENTS Microsoft Build - Seattle and Online - 21-23rd May 2024 Taking place on 21-23rd May 2024 both online and in Seattle, this is the perfect event to learn more about low code development, creating copilots, cloud platforms, and so much more to help you unleash the power of AI.   There's a serious wealth of talent speaking across the three days, including the likes of Satya Nadella, Amanda K. Silver, Scott Guthrie, Sarah Bird, Charles Lamanna, Miti J., Kevin Scott, Asha Sharma, Rajesh Jha, Arun Ulag, Clay Wesener, and many more.   And don't worry if you can't make it to Seattle, the event will be online and totally free to join. Click the image below to register for #MSBuild today!   European Collab Summit - Germany - 14-16th May 2024 The clock is counting down to the amazing European Collaboration Summit, which takes place in Germany May 14-16, 2024. #CollabSummit2024 is designed to provide cutting-edge insights and best practices into Power Platform, Microsoft 365, Teams, Viva, and so much more. There's a whole host of experts speakers across the three-day event, including the likes of Vesa Juvonen, Laurie Pottmeyer, Dan Holme, Mark Kashman, Dona Sarkar, Gavin Barron, Emily Mancini, Martina Grom, Ahmad Najjar, Liz Sundet, Nikki Chapple, Sara Fennah, Seb Matthews, Tobias Martin, Zoe Wilson, Fabian Williams, and many more.   Click the image below to find out more about #ECS2024 and register today!     Microsoft 365 & Power Platform Conference - Seattle - 3-7th June If you're looking to turbo boost your Power Platform skills this year, why not take a look at everything TechCon365 has to offer at the Seattle Convention Center on June 3-7, 2024.   This amazing 3-day conference (with 2 optional days of workshops) offers over 130 sessions across multiple tracks, alongside 25 workshops presented by Power Platform, Microsoft 365, Microsoft Teams, Viva, Azure, Copilot and AI experts. There's a great array of speakers, including the likes of Nirav Shah, Naomi Moneypenny, Jason Himmelstein, Heather Cook, Karuana Gatimu, Mark Kashman, Michelle Gilbert, Taiki Y., Kristi K., Nate Chamberlain, Julie Koesmarno, Daniel Glenn, Sarah Haase, Marc Windle, Amit Vasu, Joanne C Klein, Agnes Molnar, and many more.   Click the image below for more #Techcon365 intel and register today!     For more events, click the image below to visit the Microsoft Community Days website.      

Tuesday Tip | Update Your Community Profile Today!

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   We're excited to announce that updating your community profile has never been easier! Keeping your profile up to date is essential for staying connected and engaged with the community.   Check out the following Support Articles with these topics: Accessing Your Community ProfileRetrieving Your Profile URLUpdating Your Community Profile Time ZoneChanging Your Community Profile Picture (Avatar)Setting Your Date Display Preferences Click on your community link for more information: Power Apps, Power Automate, Power Pages, Copilot Studio   Thank you for being an active part of our community. Your contributions make a difference! Best Regards, The Community Management Team

Users online (3,244)