Solved: Need to capture data from a table in email body wi...

Santhosh_V_26 · ‎09-05-2021

Hi all,

Our New scenario is need to capture the data from the table on the email body but the rows are changing dynamically based on the no of data's .

For example, we have the data from excel as you can see in Pic1 and the same data is sent to an email, Pic2.

Then we need to capture the data from the Table and save it into the SharePoint list. But the table of the data will be dynamically changing the no of data's.

So Need help in regards to this! Anyone would help me on this requirement.

Thank you!

Santhosh_V_26 · ‎09-24-2021

Okay @DamoBird365 , Let me try the same from end and update here the results.

Thanks.

View solution in original post

DamoBird365 · ‎09-27-2021

Hey @Santhosh_V_26

This is the end result...

You will need to add in header names and the additional columns.

First compose contains your HTML

compose 2 (as i described above)

substring(outputs('Compose'),indexof(outputs('Compose'),'<table'),sub(indexof(outputs('Compose'),'</table>'),indexof(outputs('Compose'),'<table')))

compose replace (using Paul's method)

replace(replace(outputs('Compose_2'),'</td>','^^</td>'),'</tr>','||</tr>')

Here is the rest of the flow:

Compose replace return

replace(outputs('Html_to_text')?['body'],outputs('Compose_replace'),'')

From of Select (I am creating an array by splitting on || but also skipping the first object and only returning the number of objects based on length -2 (header and last row which is null)

take(skip(split(outputs('Compose_Replace_Return'),'||'),1),sub(length(split(outputs('Compose_Replace_Return'),'||')),2))

They Key values are (splitting on ^^ and replacing returns for ''.

replace(split(item(),'^^')?[0],outputs('Return'),'')

Please let me know how you get on.

Damien

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien

P.S. take a look at my new blog here and like & subscribe to my YouTube Channel thanks 😉

View solution in original post

DamoBird365 · ‎09-24-2021

Hi @Santhosh_V_26

In order for me to better advise can you confirm.?

1. Is the data in P1 and P2, the same data? In which case I would use the Excel File.

2. You want to append the data from P1 or P2 into a SharePoint list?

3. How big is the excel file in terms of rows? 10s or 1000s??

Damien

Santhosh_V_26 · ‎09-24-2021

Hi @DamoBird365 ,

I think, i have confused in that point. Sorry for that.

Actually, we are sending emails contains table with dynamically changing only rows and standard columns.

Then we need to capture the data from the table present in the email and put it into a share point list and no of rows may be within 20-25 in numbers.

After that needs to send an email to few peoples.

The part that i have seeking for your help is capture data from dynamically changing rows table.

The sample table in the email would be like the above one. We need to capture all the things and put it into the list.

Thanks for your help on this !

DamoBird365 · ‎09-24-2021

Hi @Santhosh_V_26

Ok, so no attachment? This is an html table in an email?

Damien

Santhosh_V_26 · ‎09-24-2021

Hi @DamoBird365 ,

Yes Correct. No attachments. Only HTML table.

Thanks for you help!

DamoBird365 · ‎09-24-2021

Ok @Santhosh_V_26

Got you! Take a look at this video by @Paulie78 https://www.youtube.com/watch?v=IwRKWaTnl3U He shows you how to parse an html table in an email and create a JSON array. With that array, you can then use an apply to each to add each object as a row into your excel file table.

Hope this makes sense.

Please let me know how you get on.

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien

P.S. take a look at my new blog here and like & subscribe to my YouTube Channel thanks 😉

Santhosh_V_26 · ‎09-24-2021

Okay @DamoBird365 , Let me try the same from end and update here the results.

Thanks.

Santhosh_V_26 · ‎09-25-2021

Hi @DamoBird365,

I have tried @Paulie78 video but I was confused why it was capturing my signature also. Please refer the below screenshots,

I have followed the same method that Paulie shared over his Video but i was capturing my signature as well.

It is causing the issues at the final step, getting data a array.

Could you please suggest on this action.

Thank you!

DamoBird365 · ‎09-25-2021

Hi @Santhosh_V_26

I would use substring on the body, with indexof(body, <table>) as the first param of substring and sub(indexof(body, </table>),indexof(body, <table>)). This should return the table as a string, starting at the <table> tag and returning the number of characters between the <table> and </table> tag. Then perform the rest of the flow.

Damien

Santhosh_V_26 · ‎09-26-2021

Sorry @DamoBird365, I have messed up the things while tried it from my end 😶

I have attached compose output of exact sample email that i was trying to capture the dynamic rows data's.

Could you be able to help me with code. Thank you very much DamoBird for your help on this!

<html><head>
    <meta http-equiv="Content-Type" content="text/html; charset=utf-8"><meta content="text/html; charset=us-ascii"><meta name="Generator" content="Microsoft Word 15 (filtered medium)"><style>
    <!--
    @font-face
        {font-family:"Cambria Math"}
    @font-face
        {font-family:Calibri}
    p.MsoNormal, li.MsoNormal, div.MsoNormal
        {margin:0cm;
        font-size:11.0pt;
        font-family:"Calibri",sans-serif}
    a:link, span.MsoHyperlink
        {color:#0563C1;
        text-decoration:underline}
    span.EmailStyle17
        {font-family:"Calibri",sans-serif;
        color:windowtext}
    .MsoChpDefault
        {font-family:"Calibri",sans-serif}
    @page WordSection1
        {margin:72.0pt 72.0pt 72.0pt 72.0pt}
    div.WordSection1
        {}
    -->
    </style>
    </head>
    
    <body lang="EN-IN" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
        <div class="WordSection1">
            <p style="background:white"><span style="color:#201F1E">Hi There,</span></p>
            <p style="background:white"><span style="color:#201F1E">Please find the resources available as of today.</span>
            </p>
            <table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0"
                style="background:white; border-collapse:collapse">
                <tbody>
                    <tr>
                        <td width="57" valign="top"
                            style="width:42.5pt; border:solid windowtext 1.0pt; padding:.75pt .75pt .75pt .75pt">
                            <p align="center" style="text-align:center"><b><span style="color:#201F1E">SNo.</span></b><span
                                    style="color:#201F1E"></span></p>
                        </td>
                        <td width="94" valign="top"
                            style="width:70.85pt; border:solid windowtext 1.0pt; border-left:none; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><b><span
                                        style="color:#201F1E">Profile</span></b><span style="color:#201F1E"></span></p>
                        </td>
                        <td width="104" valign="top"
                            style="width:78.0pt; border:solid windowtext 1.0pt; border-left:none; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><b><span style="color:#201F1E">Name</span></b><span
                                    style="color:#201F1E"></span></p>
                        </td>
                        <td width="132" valign="top"
                            style="width:99.2pt; border:solid windowtext 1.0pt; border-left:none; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><b><span style="color:#201F1E">Email
                                        address</span></b><span style="color:#201F1E"></span></p>
                        </td>
                        <td width="170" valign="top"
                            style="width:127.6pt; border:solid windowtext 1.0pt; border-left:none; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><b><span style="color:#201F1E">Manager email
                                        address</span></b><span style="color:#201F1E"></span></p>
                        </td>
                    </tr>
                    <tr>
                        <td width="57" valign="top"
                            style="width:42.5pt; border:solid windowtext 1.0pt; border-top:none; padding:.75pt .75pt .75pt .75pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E">1.</span></p>
                        </td>
                        <td width="94" valign="top"
                            style="width:70.85pt; border-top:none; border-left:none; border-bottom:solid windowtext 1.0pt; border-right:solid windowtext 1.0pt; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E">ABC</span></p>
                        </td>
                        <td width="104" valign="top"
                            style="width:78.0pt; border-top:none; border-left:none; border-bottom:solid windowtext 1.0pt; border-right:solid windowtext 1.0pt; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E">Santhosh</span></p>
                        </td>
                        <td width="132" valign="top"
                            style="width:99.2pt; border-top:none; border-left:none; border-bottom:solid windowtext 1.0pt; border-right:solid windowtext 1.0pt; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E"><a
                                        href="mailto:def@gmail.com" target="_blank">def@gmail.com</a></span></p>
                        </td>
                        <td width="170" valign="top"
                            style="width:127.6pt; border-top:none; border-left:none; border-bottom:solid windowtext 1.0pt; border-right:solid windowtext 1.0pt; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E"><a
                                        href="mailto:Aj@dec.com" target="_blank">Aj@dec.com</a></span></p>
                        </td>
                    </tr>
                    <tr>
                        <td width="57" valign="top"
                            style="width:42.5pt; border:solid windowtext 1.0pt; border-top:none; padding:.75pt .75pt .75pt .75pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E">2.</span></p>
                        </td>
                        <td width="94" valign="top"
                            style="width:70.85pt; border-top:none; border-left:none; border-bottom:solid windowtext 1.0pt; border-right:solid windowtext 1.0pt; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E">FRT</span></p>
                        </td>
                        <td width="104" valign="top"
                            style="width:78.0pt; border-top:none; border-left:none; border-bottom:solid windowtext 1.0pt; border-right:solid windowtext 1.0pt; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E">Manoj</span></p>
                        </td>
                        <td width="132" valign="top"
                            style="width:99.2pt; border-top:none; border-left:none; border-bottom:solid windowtext 1.0pt; border-right:solid windowtext 1.0pt; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E"><a
                                        href="mailto:eqw@gmail.com" target="_blank">eqw@gmail.com</a></span></p>
                        </td>
                        <td width="170" valign="top"
                            style="width:127.6pt; border-top:none; border-left:none; border-bottom:solid windowtext 1.0pt; border-right:solid windowtext 1.0pt; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E"><a
                                        href="mailto:fe@dec.com" target="_blank">fe@dec.com</a></span></p>
                        </td>
                    </tr>
                    <tr>
                        <td width="57" valign="top"
                            style="width:42.5pt; border:solid windowtext 1.0pt; border-top:none; padding:.75pt .75pt .75pt .75pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E">3.</span></p>
                        </td>
                        <td width="94" valign="top"
                            style="width:70.85pt; border-top:none; border-left:none; border-bottom:solid windowtext 1.0pt; border-right:solid windowtext 1.0pt; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E">DEF</span></p>
                        </td>
                        <td width="104" valign="top"
                            style="width:78.0pt; border-top:none; border-left:none; border-bottom:solid windowtext 1.0pt; border-right:solid windowtext 1.0pt; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E">Ajay</span></p>
                        </td>
                        <td width="132" valign="top"
                            style="width:99.2pt; border-top:none; border-left:none; border-bottom:solid windowtext 1.0pt; border-right:solid windowtext 1.0pt; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E"><a
                                        href="mailto:fsr@gmail.com" target="_blank">fsr@gmail.com</a></span></p>
                        </td>
                        <td width="170" valign="top"
                            style="width:127.6pt; border-top:none; border-left:none; border-bottom:solid windowtext 1.0pt; border-right:solid windowtext 1.0pt; padding:0cm 5.4pt 0cm 5.4pt">
                            <p align="center" style="text-align:center"><span style="color:#201F1E"><a
                                        href="mailto:gt@dec.com" target="_blank">gt@dec.com</a></span></p>
                        </td>
                    </tr>
                </tbody>
            </table>
            <p style="background:white"><b><span lang="EN-US" style="color:#201F1E">NOTE: Please reply to all so that my
                        team can respond to your request when I am off shift.</span></b><span style="color:#201F1E"></span>
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            <p class="MsoNormal">Regards,</p>
            <p class="MsoNormal">Santhosh </p>
            <p class="MsoNormal">M365 Engineer, </p>
            <p class="MsoNormal">CFV Technology</p>
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Santhosh_V_26 · ‎09-27-2021

Hi @DamoBird365 ,

Any help on this above actions.

Thanks in advance for your help!

DamoBird365 · ‎09-27-2021

Hey @Santhosh_V_26

This is the end result...

You will need to add in header names and the additional columns.

First compose contains your HTML

compose 2 (as i described above)

substring(outputs('Compose'),indexof(outputs('Compose'),'<table'),sub(indexof(outputs('Compose'),'</table>'),indexof(outputs('Compose'),'<table')))

compose replace (using Paul's method)

replace(replace(outputs('Compose_2'),'</td>','^^</td>'),'</tr>','||</tr>')

Here is the rest of the flow:

Compose replace return

replace(outputs('Html_to_text')?['body'],outputs('Compose_replace'),'')

From of Select (I am creating an array by splitting on || but also skipping the first object and only returning the number of objects based on length -2 (header and last row which is null)

take(skip(split(outputs('Compose_Replace_Return'),'||'),1),sub(length(split(outputs('Compose_Replace_Return'),'||')),2))

They Key values are (splitting on ^^ and replacing returns for ''.

replace(split(item(),'^^')?[0],outputs('Return'),'')

Please let me know how you get on.

Damien

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien

P.S. take a look at my new blog here and like & subscribe to my YouTube Channel thanks 😉