cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Marky_
Frequent Visitor

Newbie: Need Help!

Hi everyone, I'm a beginner in Power Automate and still trying to learn.

 

I currently have 10 scheduled flows with monthly recurrence for each respective due date which would send an email to specific user for her to action. However, I recently learned that these emails should not arrive on the due date itself but instead a couple of business days before the due date. I won't pretend that I'm up to something because I have no idea how to update the current flows I have.

 

Here's an example of what I was able to configure:

 

Credit Card Reconciliation.jpg

This sends a simple email reminder every 18th of the month. I need to change it to send the email reminder 14 business day before the 18th of every month.

 

Please help and thank you in advance!

7 REPLIES 7
annajhaveri
Super User
Super User

@Marky_  you can update the recurrence trigger start time to trigger on 14th of every month

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.
Marky_
Frequent Visitor

Thanks @annajhaveri! However, the goal I'm trying to achieve is to send the email reminder 14 business days before the 18 of every month.

 

For example, the due date next month is June 18th and so the email reminder needs to be sent out 14 business days before that in which is June 1st. Now, I can update the recurrence's trigger start time to the 1st of every month but that wouldn't necessarily meet the condition of "14 business days before the 18 of every month" given that if we apply the same logic for July, as an example, the email reminder needs to be sent out on June 29th since July 18th falls on a Sunday.

 

I hope that make sense and thank you for taking time in help me out.

@Marky_  so it is based on your data if I understand it correctly you will need to get the data and compare the date in your data. Where is your data stored, SharePoint or somewhere else? what you can do here, configure the flow to run daily, then in flow you can calculate today + 14 days date, which will give you the date after 14 days, then using that date, query data from your data source which have due date equals to that date, which will give you records for which you need to send the notification.  

 

Here is reference on how to calculate business days to add to a date https://powerofpowerplatform.com/calculating-working-days-in-power-automate-flow/

 

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.
Marky_
Frequent Visitor

Hi @annajhaveri I'm not storing any data anywhere. The due date is constant, every 18 of every month. Also, I need to configure the flow to calculate 18 minus 14 business days (excluding weekends) not + 14 days

@Marky_  sorry for misunderstand your requirements, i think the requirement will be achievable by making the flow to run daily using recurrence trigger, then calculating difference in days between today and 18th of the month, and if that difference is 14 days, check that in condition and send the email, you can add actions as described below to get the difference between today and 18th of the month.

 

1. Add compose action and configure below expression in the action using Dynamic Content ->  Expression and rename the action to "Get 18th of the Month"

concat(formatDateTime(utcNow(),'MM'),'/18/',formatDateTime(utcNow(),'yyyy'),' 00:00:00')

This expression will give you 18th date of the current month

 

2. Again add Compose action and configure below expression in the action using Dynamic Content ->  Expression. Rename the action to "Compose - Get Difference in days"

div(sub(ticks(outputs('Get_18th_of_the_Month')),ticks(formatDateTime(utcNow(),'yyy-MM-dd'))),864000000000)

This expression will calculate difference between 18th of the month and today's date in days.

Then you can add condition action and use output of "Compose - Get Difference in days" on left of condition, select "Equal to" in the dropdown and specify 14 in the right side of condition as shown in below screenshot. Then in yes branch of action add sent email action.

 

Screenshot of the flow with action

annajhaveri_0-1620990981779.png

 

 

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.
Marky_
Frequent Visitor

No worries @annajhaveri . Thank you for this!

 

Just want to confirm though, is the calculation excluding weekend?

@Marky_  no this is calculating all days, if you just need working days, then thats a little more work to be done, i would suggest you refer to this post https://ryanmaclean365.com/2019/12/12/calculate-working-days-in-a-time-period-using-power-automate/ on how to do it, as the blog has detailed instructions step by step to calculate the difference in terms of working days.

Regards,
Anna Jhaveri

If I have answered your question, please mark the post as Solved to help other users to identify the correct answer
If you like my response, please give it a Thumbs Up.

Helpful resources

Announcements

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot Studio" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!    

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!           Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (5,344)