cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
diegoandre10
Post Partisan
Post Partisan

Notify project owner's items only once with HTML table

Hi

 

I created a flow to notify the project owner based on the sharepoint list items he adds.

 

The flow sends the email with his projects, however the problem that I have is that it send the same email multiple times, also on the email I am receiving all the projects, despite nor all are mine.

 

As you can see below the first 3 are my projects, the 4th is not,

 

notifiy2.PNG

 

Email received is

 

notify3.PNG

 

Flow is

notify3.PNG

 

How do i receive only one email and not receive all the projects within the body of the message?

 

thanks

17 REPLIES 17
diegoandre10
Post Partisan
Post Partisan

Sorry

 

Flow is:

 

notify1.PNG

Hi @diegoandre10,

 

Before you create an HTML table, you need to filter the other project owner, you could refer to these steps:

Step 1. Filter array to find the project belongs to you.

Step 2. Use the item()?['ColumnName'] to map the HTML table.Annotation 2019-09-30 104603.png

 

Step 3. Send an email with the output of the HTML table.

Annotation 2019-09-30 104202.png

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hey

 

You get the email multiple times because it is insider a apply each loop over the SharePoint list.

 

You will need to change your logic to get the email out of the loop.

Hi

 

and how should I change the current flow?

 

Thanks.

Hi

 

on your solution of the flow you dont have a Select, should I get rid of it and copy the flow exactly the same as yours?


Also, what is the filter array for?

 

Thanks

Hi @diegoandre10,

 

The purpose of Filter array action is to filter items that only belong to the Diego or Luciana.

 

The Create a custom HTML table is ACTS as a Select, it will only show the columns you configure. You can click Show advanced options button, it will show up the header and value sets. You need to set the Columns to custom, Header and Value setting just like below:

 

item()?['ColumnName']

 

Annotation 2019-10-01 154101.pngAnnotation 2019-10-01 153854.png

 

 

 

SharePoint list:Annotation 2019-10-01 154825.png

Run result (received email) :Annotation 2019-10-01 154712.png

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi

 

Still unclear, see my new flow, I have some questions.

 

1) on the filter array, why should I enter my name manually? I have up to 20 different people in the real sharepoint list, should I enter one by one for them to get the email?

2) I had used the select step, should I just remove it from my previous flow?

3) under the create HTML table it keeps adding me an apply to each automatically, sames goes when I add the send email step, it automatically adds me an apply to each. Shoud these be removed?

4) on your flow's first image, the body shows an "output" however I dont see that option available.  Should be "body" instead of output 

 

please see my flow:

array.PNG

 

Thanks

Hi @diegoandre10,

 

Answers to your questions:

1) of course you can enter the 20 different people in a variable if you want to send emails to multiple people, then use the Apply to each to perform the Filter array action.Annotation 2019-10-03 173336.png

2) Yes, you can remove the select step from your Flow.

3) Please enter the expression item()?['ColumnName'], for example,

the title should be item()?['Title'];

the porcentaje should be item()?['OData__x0025_completado'].

4) The "output" you can add in the dynamic content:Annotation 2019-10-03 174537.png

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi

 

Wonderful, just one thing. When you initialize variable and you enter A,B.C. What should I really type there?

 

Just in case today i might have 20 people on a sharepoint list, but tomorrow it can be 40, so I dont think it would be a good idea to type each person in the flow.

 

What would you suggest?


Thanks a lot!

 

 

Hi @diegoandre10,

 

A, B, C just an example for my introduction, please enter your people's name.

 

Ok, if these person are dynamical, you can do this, you need to create the other Get items action outside the person loop:Annotation 2019-10-04 175106.png

Use the append to array table to create the Person array.

Then, use the union() function to delete these repeated name:Annotation 2019-10-04 175605.png

union(variables('Person'),variables('Person'))

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

v-litu-msft
Community Support
Community Support

Hi @diegoandre10,

Has your problem been solved?
If your problem has been solved, You could go ahead and mark the post as solved by clicking “Accept as Solution” so that this thread will be marked for other users to easily identify!

Best Regards,
Community Support Team _ Lin Tu

Hi, sorry my delay.

 

I ve been trying your flow but still confusing. I added the create html table and email at the end

 

Please advise me where I am wrong

 

111.PNG222.PNG333.PNG

I find the flow complicated, is this the simplest possible?

 

All I want is to send a table of the projects to the respective project owner (which is dynamic).

 

Thanks a lot for your help, really appreciate it.

 

Hi @diegoandre10,

 

Please following these steps, it is already the simplest method to achieve your purpose, please create it step by step:

 

Annotation 2019-10-10 143228.png

 

Annotation 2019-10-10 143501.png

 

Annotation 2019-10-10 143612.png

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi

 

Thanks a lot, I almost have it.

 

Question, I have to type manually item?['Title;]  ?

 

I dont have the option the add it from the dynamic content.

 

4444.PNG

 

on the other side, if I dont type items, I get all the fields. Should I use the ones from get items or get items 2?

 

5555.PNG

 

Thanks!

One other thing I noticed,

 

When I add the email under the send email icon, an apply to each 3 is added automatically

 

Is that ok?

 

from

 

666.PNG

 

to

777.PNG

 

thanks!

That is because you are using the Project Owner from Get Items 2. If Get Items 2 returns more than 1 result you will get multiple emails.

Hi @diegoandre10,

 

  1. Yes, you should type the expression item?['Title"] manually.
  2. You can use the expression to input the To field. 
    body('Filter_array')[0]['ProjectOwner']['Email']
    Annotation 2019-10-14 172014.png

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!  Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Users online (6,916)