cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
ovis2018
Helper I
Helper I

OData filtering for SharePoint Get Items based on SP Column

 

 

Hello MS Flow Community -

Looking for aid with setting up OData filtering within a flow to pull SP list items that meet two specific variables.  I'm looking to pull SPlist items where:

    (1)Approval Status = Approved               @{items('Apply_to_each')?['Actual_x0020_Costs_x0020_Reconci']}

    (2)Actual Costs Reconciled? = No            @{items('Apply_to_each')?['Approval_x0020_Status']?['Value']}

 

I've referenced SO many previous posts and tried using the offered solutions but still haven't had success. Every combination I've tried results in a failed test run with "BadRequest" as my error message. 

 

Also, is it correct that I'm setting up the flow to be Reccurence > Get Items (no filtering) > Apply to each > Get Items with OData filtering ??

Thanks for the help!

OData 1.PNGOData2.PNG

 

 

 

12 REPLIES 12
RobElliott
Super User
Super User

To answer your second question: no, you would do all the OData stuff in the first Get Items.

 

I too have had issues with doing multiple criteria in the filter as And doesn't seem to work well. On one of my flows I've got round it by doing the filter in the Get Items and then adding a Condition. So I'm interested in hearing if other shave got this to work well.

 

Rob

@RobElliott thanks for the reply.


I'm having trouble getting even one of the filtering elements to work.  Mind sharing the setup you did to get your first criteria working with OData filtering? 

 

When you filter within the first 'Get Items' how do you get the dynamic content to be available? I found that I only have access to the Dynamic Content with a 2nd 'Get Items'... = /

Aha, I've just realised that I did get 2 criteria to work on my flows. I was creating a news digest that sends an email of the news stories published on my SharePoint site in the last week.

 The filter query needed single aspostrophes for both the expression and the typed metadata (PageType is a custom column in my SharePoint SitePages library:

 Created gt '[Expression]adddays(utcNow(),-6)[endofExpression]' and PageType eq 'News'

_multiple_criteria.png

  

Hope that helps.

 Rob
Los Gallardos

Thanks for the visual @RobElliott.  Do your SP Columns have spaces? I think my input isn't working due to my columns having spaces in the title and/or because of the type of column.  i.e. Actual Costs Reconcilied? is a calculated column, and Approval Status is part of a workflow triggering a column value of Approved or Denied. 

Any thoughts on how to insert the column name into the filter when there's spaces and/or with those types of columns?

 

When I use _x0020_ in place of the spaces, it still doesn't work despite some help articles saying that's the solution.  See issues below:

OData 3.PNG

Thank you!

@ovis2018

 

You need to use a columns internal name in the OData filter.  To find the internal name, go to list settings and click on the column name.  You'll see the internal name at the end of the pages URL after "field=".

 

Also, it looks like you might be evaluating a yes/no/boolean column.  If so, you should check for 1 for true and 0 for false.

 

Scott

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

Hi @ScottShearer - thanks, I've learned something new!  Still having issues though..

 

The two columns display as: 

 

Approval%5Fx0020%5FStatus

Actual%5Fx0020%5FCosts%5Fx0020%5FReconci

 

Does that look right? Also, the Reconciled Costs is text form yes/no...

Would my query logic be: 

Actual%5Fx0020%5FCosts%5Fx0020%5FReconci eq 'No'

 

I get the following error when using that logic statement: 

{"status": 400, 
"message": "The expression \"Actual%5Fx0020%5FCosts%5Fx0020%5FReconci eq 'No'\n\" is not valid.\r\nclientRequestId: \r\nserviceRequestId: e"}

 

The only successful logic statement I've been able to do is: startswith(title, dial)  --> but that was only for testing purposes and not part of what I'm trying to generate. ugh! 

 

@ovis2018 

Can you post a screen shot of the list settings page so that I can see the columns and what type of columns you have please?  A screenshot of your filter would also help.

 

Scott

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

@ScottShearer sure -

List 1.PNGList 2.PNG

@ovis2018

 

I need to verify this, but I don't believe that you can use a calculated column in an ODData filter.  I will test and get back to you.

 

I suspected that this was the issue when I saw the internal name.

 

Scott

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

My column names don't have spaces and wherever possible I try to avoid them.

Rob
Los Gallardos

v-zhos-msft
Solution Sage
Solution Sage

Hi,

First, I suggest you to run the flow to get the column name in flow. As shown below:

1.png

Then use the Name in the Filter Query, as shown below:

The expression is : Approval_x0020_Status eq 'Approved' and Actual_x0020_Costs_x0020_Reconci eq 1

However, as you said, the Actual Costs Reconciled column is a calculated column. I'm afraid you can use it in the 

ODData filter

2.png

Best Regards,

Zhongys

This was the best answer, thank you!!!

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!  Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Users online (5,961)