cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Person column not available in Send email with options after SharePoint get items action

Hello All,

 

I have a simple SharePoint list with a person column. My Flow includes a "SharePoint get items" action that retrieves a single row. In the next action, I am sending "Send email with options" but the person column is not available.

 

In this image "Get items" is successful and my email is visible ("Responders" column).

1.png

In this image, the "Responders" column is not visible.

2.png

What am I missing here?

 

Thanks so much!

 

Norm

1 ACCEPTED SOLUTION

Accepted Solutions

Hi again

Assuming the answer is... a), in order to solve the issue, my suggestion is:

-to add an 'Initialize variable' action block on top of your flow, Name 'targetEmailsArray', type array, value empty; and

-to add an Apply to Each Action Block between 'Get items' and 'Send Email with options' and assign as its input the dynamic content:

 

 

body('Get items')?['Value']

 

 

This way you will iterate through all the items from 'Get items' output. Inside the 'Apply to Each' I would:

-Add a second Apply to Each action block, and assign as its input the following expression:

 

 

item()?['Responders']

 

 

-Inside the second Apply to Each, add an 'Append to array' action block,  Name 'targetEmailsArray', and assign as its value the following expression:

 

 

item()?['Email']

 

 

-Outside both 'Apply to each' action block, add a 'Compose' action block, and assign it as its input the following expression:

 

 

join(variables('targetEmailsVariable'),';')

 

 

 

Now, you can use this 'Compose' outputs as 'Send email with options' input for 'To'... you should be able to select it from 'Dynamic content' menu

 

My last suggestion, I would add a 'TErminate' action block just before 'Send an email...' execute the flow, and inspect 'Compose' content. If the list of emails match your requirements, then remove 'Terminate' action block and run again your flow.

 

Hope this helps

 

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

View solution in original post

6 REPLIES 6
efialttes
Community Champion
Community Champion

Hi

Your person column is a multichoice, right?

From the screenshot you shared with 'Get items' output, 'Responders' column output is modeled as an array, meaning you can add more than one person from your organization in a 'REsponders' column single item.

That's one of the reasons Flow User Interface does not include it as Dynamic Content when you click this option from Subject. Subject expects a string input instead.

The other reason is... 'Get items' output provides a bunch of items from your SP list, also formatted as an array.

 

Do you need to get a) all 'Responders' emails from all items obtained as output from your 'Get items', or b) you just need to get all 'Responders' emails from a specific item from your SP List?

Thanx!

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Hi again

Assuming the answer is... a), in order to solve the issue, my suggestion is:

-to add an 'Initialize variable' action block on top of your flow, Name 'targetEmailsArray', type array, value empty; and

-to add an Apply to Each Action Block between 'Get items' and 'Send Email with options' and assign as its input the dynamic content:

 

 

body('Get items')?['Value']

 

 

This way you will iterate through all the items from 'Get items' output. Inside the 'Apply to Each' I would:

-Add a second Apply to Each action block, and assign as its input the following expression:

 

 

item()?['Responders']

 

 

-Inside the second Apply to Each, add an 'Append to array' action block,  Name 'targetEmailsArray', and assign as its value the following expression:

 

 

item()?['Email']

 

 

-Outside both 'Apply to each' action block, add a 'Compose' action block, and assign it as its input the following expression:

 

 

join(variables('targetEmailsVariable'),';')

 

 

 

Now, you can use this 'Compose' outputs as 'Send email with options' input for 'To'... you should be able to select it from 'Dynamic content' menu

 

My last suggestion, I would add a 'TErminate' action block just before 'Send an email...' execute the flow, and inspect 'Compose' content. If the list of emails match your requirements, then remove 'Terminate' action block and run again your flow.

 

Hope this helps

 

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Anonymous
Not applicable

Hi @efialttes,

 

Thank you for the responses. I am performing option "b) you just need to get all 'Responders' emails from a specific item from your SP List". In the previous step I am filtering based on a text value.

3.png

I really appreciate the previous responses. Great detail!

 

Thanks.

 

Norm

Hi again

First of all... thanx for the 'Thumbs up'!

 

By using OData Filter... Title eq 'Admin' ...you make sure single match with your target item, right?

That's good news! I mean... since you are about to keep using 'Get items', my suggested implementation for option a) should also work 😋

Please take a try and let us know

Thanx!

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Anonymous
Not applicable

Hi @efialttes,

 

I'm using "Enforce unique values" within the list so only one result should be returned.

 

Your suggestion worked!

 

Thanks.

 

Norm

 

@Anonymous 

 

HURRAY!

I love happy endings, specially on Sundays 😋

Also.. thanx for marking this topic as "Solved" by clicking "Accept as a solution". This way other community members facing this same problem in the future have the chance to find a solution faster.

 

Guys like you make this community great, Happy Flowing!

 

 

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

Helpful resources

Announcements

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (3,141)