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RenjithPL
Frequent Visitor

Pick excel files one by one and email them dynamically

Hello All,

 

I have multiple excel files stored in SharePoint Folder, with one of the column values with Email Address.

Eg,

EmailSALES MANAGERAgentL2L3SalesAmount
abc@gmail.comStefanoLuca000000479900000048420
abc@gmail.comStefanoLuca000000479900000048420
abc@gmail.comStefanoLuca000000479900000048420
abc@gmail.comStefanoLuca000000479900000048420
abc@gmail.comStefanoLuca00000047990000004842675

 

I am looking to create a flow which can perform below actions.

 

1. Pick these files one by one.

2. Get the values of Email column.

3. Distribute the files to that Email.

4. This should happen in a cycle. 

 

Note: I can maintain the file names as you suggest, eg, may with date or a number, if that makes the job easier. 

 

Regards

Ren

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @RenjithPL 

 

Sharing a sample design how the flow should be  designed.

 

See below

 Assume the file to be send is stored in location in sharepoint and each file is having Email column. 

 

So see how the flow is designed 

 

1. List all files in folder which is located in sharepoint

Nived_Nambiar_0-1698082477166.png

 

 

2. Loop through each of the file using body dynamic content which is output of list folder action

Nived_Nambiar_1-1698082550856.png

 

Inside the loop try the below steps

 2.1 : Use get table to get list of all tables in the excel file like below

Nived_Nambiar_2-1698082619821.png

 

 

2.2: to get email id use list rows in table action to list only first row from table in excel file. (assuming only one table per excel file)

 

Nived_Nambiar_3-1698082849204.png

 

here note that I have specified Top parameter as 1 to capture 1st row and Select Query as Email so to capture Email column values.

Nived_Nambiar_4-1698082905629.png

 

2.3: Get the file content of current file which is iterated

Nived_Nambiar_5-1698082999537.png

 

2.4: using all details use send email to send email to required person specified in excel file by using file content as attachment like below

Nived_Nambiar_6-1698083061712.png

 

Expressionfirst(outputs('List_rows_present_in_a_table')?['body/value'])?['Email']

 

For attaching attachments use below approach

Nived_Nambiar_7-1698083284404.png

 

 

Hope this helps !

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

View solution in original post

9 REPLIES 9
Nived_Nambiar
Super User
Super User

Hi @RenjithPL 

One query, does each excel file Email column would have only value always which would be person to which we need to send email ?

 

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

Yes, when one query runs, it should pick all the files a folder one by one and sends email to the user, the email will be available in one of the column in the excel file. 

Hi @RenjithPL 

 

Sharing a sample design how the flow should be  designed.

 

See below

 Assume the file to be send is stored in location in sharepoint and each file is having Email column. 

 

So see how the flow is designed 

 

1. List all files in folder which is located in sharepoint

Nived_Nambiar_0-1698082477166.png

 

 

2. Loop through each of the file using body dynamic content which is output of list folder action

Nived_Nambiar_1-1698082550856.png

 

Inside the loop try the below steps

 2.1 : Use get table to get list of all tables in the excel file like below

Nived_Nambiar_2-1698082619821.png

 

 

2.2: to get email id use list rows in table action to list only first row from table in excel file. (assuming only one table per excel file)

 

Nived_Nambiar_3-1698082849204.png

 

here note that I have specified Top parameter as 1 to capture 1st row and Select Query as Email so to capture Email column values.

Nived_Nambiar_4-1698082905629.png

 

2.3: Get the file content of current file which is iterated

Nived_Nambiar_5-1698082999537.png

 

2.4: using all details use send email to send email to required person specified in excel file by using file content as attachment like below

Nived_Nambiar_6-1698083061712.png

 

Expressionfirst(outputs('List_rows_present_in_a_table')?['body/value'])?['Email']

 

For attaching attachments use below approach

Nived_Nambiar_7-1698083284404.png

 

 

Hope this helps !

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

HI Nived, 

 

Really appreciate your effort. 

I am getting an error like this

 


The execution of template action 'Apply_to_each' failed:
the result of the evaluation of 'foreach' expression '@body('List_files_in_folder')' is of type 'Object'.
The result must be a valid array.

 

Regards

Renji 

Hi @RenjithPL 

 

just wondering why it is not working , just confirm whether the flow is designed like below

Nived_Nambiar_0-1698250107585.png

 

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

Hi Nived,

 

"List Present in a Table"

I gave the code like this first(outputs('Get_Tables')?['body/value']) 

Is the code correct ?

 

Also, Check this 

 

RenjithPL_0-1698258429303.png

 

RenjithPL_1-1698258560321.png

 

 

Hi @RenjithPL 

 

You have to use table id there, the expression you have used there represent first table object from the list of tables, from that you have to use ID attribute in the table field. 

first(outputs('Get_tables')?['body/value'])?['id']
The above should be the expression.
 
 
Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

 

Hi Nived, 

 

I am getting an error 

 

The 'inputs.parameters' of workflow operation 'List_rows_present_in_a_table' of type 'OpenApiConnection' is not valid. Error details: The resolved string values for the following parameters are invalid, they may not be null or empty: 'table'

Hi Nived, 

 

I kind of assume why its not working, 

because the excel files available in the sharepoint are uploaded files have a structure like below, 

Is there any workaround to get these files ?

 

RenjithPL_0-1698410258026.png

 

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