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Please help with a sharepoint data query which is driving me mad!

Hi,

I have a flow which I'm using to interrogate a sharepoint list.  The sharepoint list lists a number of entries to do with contract dates, and there are columns such as:

- Supplier name

- Contract renewal date (date format) e.g. 1/12/2022 (uk format)

- Notice period (number format) e.g. 90 days

I want to do something fairly simple.  I want to calculate a 'notice period date' which is the date before which we are able to cancel the renewal of a contract.  The 'notice period date' would be:

Contract renewal date minus Notice period e.g. 1/12/2022 minus 90 days = 2/9/2022

I then want the flow to send me an email notification 20 days before the notice period date to alert me that I may want to cancel the contract.

Can anyone help me work out how to do this pls?

27 REPLIES 27

OK got you, can you see anything wrong with this query then?

 

@And(greater(Notice_x0020_period_x0020_date, adddays(utcnow(), 19)), less(Notice_x0020_period_x0020_date, adddays(utcnow(), 21)))

 

That's what I'm entering.

takolota
Multi Super User
Multi Super User

Another option to writing these is to use the basic editor to make the greater than expression, switch to advanced mode & copy the expression there, paste it to a notepad

then switch back to basic, make the less than expression, switch back to advanced, copy that to the notepad, then combine them in an @and(insertexp1, insertexp2) 

Thanks, good tip, I've managed to get the query sorted, this got accepted in the end:

 

@And(greater(item()?['Notice_x0020_period_x0020_date'], adddays(utcnow(), 21)), less(item()?['Notice_x0020_period_x0020_date'], adddays(utcnow(), 19)))

 

However, still when I run the flow, it seems to be matching every single entry in the sharepoint list to the array condition.  i.e. I'm receiving an email notification for all items in the sharepoint list.. any ideas.

 

Here's how the flow looks now:

 

current flow.png

 

These are the results of the recently run flow:

 

Flow results.PNG

takolota
Multi Super User
Multi Super User

You seem to have mixed up the expressions while re-writing them.

it should be

greater than with add days 19

less than with add days 21

 

Your last expression probably returned literally every record except the ones you want lol

Doh!  OK I've changed that and it is now correctly picking up the single sharepoint item which is a match, unfortunately when it then goes to trigger an email alert to me, I'm getting this error:

 

error.PNG

This is how the end of the flow looks, the for each boxes were added automatically:

 

Flow.PNG

 

I feel like we are close!

takolota
Multi Super User
Multi Super User

Can you share your email?

 

The main problem is all the looping when you should only have 1 Apply to each there, the outer one with the Filter array body.

 

You just need to properly reference your Filter array outputs so the other loops don’t pop up.

 

If you don’t know how referencing those items works, then you’ll either want to learn how or alternatively use a Parse JSON to get things into dynamic contents.

 

Learn manual referencing: https://youtu.be/C52brz28poU

 

Parse JSON: http://johnliu.net/blog/2018/6/a-thesis-on-the-parse-json-action-in-microsoft-flow

OK cool, thanks for the links.  Let me watch those and see if I can work it out myself, I'm going to watch the videos from expressions 101 first as it looks quite useful, so I may be a while before I come back to you.

Thanks very much for your help with this, I eventually managed to finish the workflow off by adding a Create HTML table action which I could then use to send the information via email.

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