cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Populate Word with Checkbox

Hello there,

 

I'm trying to fill a Word template with answers given in a Forms survey.

For text input everything works fine. Flow and Forms are doing what they should but in my template i have 3 checkboxes that arn't displayed in Flow.

 

I use the checkboxes that were added by activating the dev ribbon and gave every checkbox a name to make them distinguishable.

Anmerkung 2019-11-13 152008.png (Word Screenshot of the checkbox)

 

Can someone tell me how to get those boxes activated by flow?

 

Thanks in advance!

36 REPLIES 36
jdoss
Responsive Resident
Responsive Resident

Yes, it's a little tedious, but the easiest way is to do one for every case. So you would need a variable for each choice as a checkbox, then you would go through the options. For a multiple option choice in a Microsoft form the answer is sent as an array. An example would be ["This is the first option", "Another option", "So on and so forth"]

You would then set up several conditions that check for all or a unique portion. Pseudo example is:

If (answers contain "first option")

then answer1checkbox = checked

If (answers contain "another option")

then answer2checkbox = checked ////this will fail because it is case sensitive, make sure you use the right case or handle otherwise

If (answers contain "So on")

then answer3checkbox = checked

 

This assumes you've set them all to unchecked at the beginning. 

Then you plug them into the template and it will work.

Anonymous
Not applicable

Hi Jdoss, 

I am trying to do something similar but I can't seem to figure out how to get it to work. Do you apply the string variable after filling in the word template? Would you be able to send screenshots of your full power automate script? 

AlexEncodian
Super User
Super User

@v-bacao-msft @yashag2255 @jdoss @emilyh @UrklnmeMS @lolla70 @Anonymous @ustephen  

This is straight forward using Encodian's Populate Word action. Normally with Encodian's actions, you would not need to use content controls. But for checkboxes, you do.

 

Edit the content control properties, add an item tag to the title of this content control using the following syntax:

<<check [conditional_expression]>>

Here, conditional expression defines a condition upon which the value of the checkbox content control is to be set to checked (or unchecked, if the condition is not met). The conditional expression must return a Boolean value

While populating the word document, a conditional expression declared within a check tag is evaluated and the value of its containing checkbox content control is set accordingly. The check tag itself is removed then. 

For an overview of how the syntax works: Template Syntax Overview – Encodian Customer Help. For overview of Conditional Expressions: Conditional Expressions. Checkbox support article is coming soon!

 

I tested it on my end...works well 🙂

 

AlexEncodian_1-1691017031769.png

 

 

I really need that solution, though I dont know the exact steps . is there any video illustrates a step by step process?

or any graphical one.

thank you and I hope you will see my reply

rj0435
Advocate I
Advocate I

Crazy how this thread is still running, sorry I'm late to the party. @FawazYelda what are you attempting to accomplish?  

jdoss
Responsive Resident
Responsive Resident

In your word template add a plain text control and give it a name, see below:

jdoss_0-1704921286675.png

Then check to see if your form has the box checked, like mail or pickup in this example: https://powerusers.microsoft.com/t5/Building-Flows/Populate-Word-with-Checkbox/m-p/751269#M103427

If mail is selected the mail check box is checked if not it is unchecked.

 

Then in the "populate a Microsoft Word template", add the variable for the input of the checkbox you named earlier.

 

 

FawazYelda
Frequent Visitor

Hey rj0435, I want a solution for the question mentiond by anonymos 

Populate Word with Checkbox

rj0435
Advocate I
Advocate I

@FawazYelda follow jdoss's

instructions on the following link. https://powerusers.microsoft.com/t5/Building-Flows/Populate-Word-with-Checkbox/m-p/403335#M46094

This will work, there are some things that the documentation states will not work but it will. 

@jdoss Thanks! I understood the idea (I think lol). But I dont know where to put the step in the flow.
PSB the flow.

FawazYelda_0-1704954081671.png

Web capture_11-1-2024_01922_make.powerautomate.com.jpeg

I did it now, it was easy (for people who worked a lot on Power automation). I'm only one week old in this platform. I have another question now @jdoss and @rj0435 . how to work with multiple choices checkboxes? hopefully there is something easy to use in the flow function 

for example, ☐ YES ☐NO   ☐ I DO NOT WISH TO ANSWER 
another example 

☐ FRIEND                        

☐ SIGN/BILLBOARD                         

☐ School Announcements                  

☐ SOCIAL MEDIA

jdoss
Responsive Resident
Responsive Resident

In power automate you can use a function and implement the question. For a multiple choice question it will be an array and you can check to see if the answer is in there. So something like

if(contains(outputs('Get_response_details')?['body/r68f991a58aa5481e88c296485e6a73b0'], 'Friends'),variables('checked'), variables('unchecked'))
 
This would assume you have created variables for the checked box and the unchecked box. Also the red text would be where you select the question from the dynamic content. Let me know if you need more explanation or images.

@jdoss I gave up! I dont know what to do exactly in the Word Template. shall I create a text control for each choice ?

thanks for your help 

 

mohammadsor
Frequent Visitor

We can use the following codes to generate checkboxes in Power Automate and fill the Plain Text Content Controls with them in the word templates:

checkbox with tick: uriComponentToString('%E2%98%91'

checkbox without tick: uriComponentToString('%E2%98%90')

mohammadsor_0-1710697110981.png

 

@jdoss  your the boss thanks man 

 

@jdoss Kindly can you create some step-by-step pics for the example below if I have  3 items or more to check the boxes next to them ?
Employee
Not employee
Private business

jdoss
Responsive Resident
Responsive Resident

There are pictures here with some of the steps: https://powerusers.microsoft.com/t5/Building-Flows/Populate-Word-with-Checkbox/m-p/403335#M46094 

But basically you just need to determine in the flow whether or not your box should be checked and figure out how you want to store it. You can use a condition and if true check the box (store it in a variable) or you can use the compose function to do a multiline if you can use functions to determine the check or not checked (if you store them in a variable earlier in the flow). Something like: 

jdoss_0-1716997165910.png

Where the functions would be: 

{
  "type": "Compose",
  "inputs": "@{if(equals(body('Get_response_details_2')?['r5b9475196fd0442abec1be3f1fde1d07'],'Employee'),variables('Checked'),variables('Unchecked'))}Employee\n@{if(equals(body('Get_response_details_2')?['r5b9475196fd0442abec1be3f1fde1d07'],'Not Employee'),variables('Checked'),variables('Unchecked'))}Not Employee\n@{if(equals(body('Get_response_details_2')?['r5b9475196fd0442abec1be3f1fde1d07'],'Private Business'),variables('Checked'),variables('Unchecked'))}Private Business\n",
  "runAfter": {
    "Compose_2": [
      "Succeeded"
    ]
  }
}

For those wondering about how the copy/paste of the checkbox works, it's not an image.  It's unicode, which fonts support.   Also, the size of the checkbox cannot be copy/pasted.  You have to do that in the word doc.  Highlight the text control and increase the font size. 

Helpful resources

Announcements

Summer of Solutions | Week 3 Results | Win free tickets to the Power Platform Conference

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22  

Copilot Cookbook Challenge | WINNERS ANNOUNCED | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge random winners have been selected for the Challenge.  Thank you to everyone who participated in this challenge.    Copilot Cookbook Gallery:Power Apps Cookbook Gallery: 1. @swaminawale  1. @renatoromao     2.  @SpongYe  2.   @nickpotts10  *Please note if for any reason a winner declines, we will have another random drawing.   Check out all of the Cookbook Submissions: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30WINNERS ANNOUNCED - JULY 8th     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge. Early Bird Submissions: @renato Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  n/a2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a     Week 3 Results:  Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Parul_Yadav_Neo1. n/a2. SpongYe2. n/a3. n/a3. n/a4. n/a4. n/a5. n/a5. n/a   Week 4 Results:  Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. @nickpotts10  1. @ShrushtiShah  2. @Suniti_0020 2. @swaminawale 3. n/a3. @farukhis786 4. n/a4. @ManishSolanki  5. n/a5.  n/a

Important Update for Community Platform Access | READ ONLY July 16-22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Tuesday Tip | How to Become a Community Blog Author

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   This Week's Topic: How to Become a Community Blog Author We want YOU to be part of the community blog! Sharing your knowledge of Power Platform is an essential part of our community! Here's why:   It helps create a vibrant and dynamic community of makers who can learn from each other’s experiences and insights.It provides a platform for collaboration and innovation, where members can share their ideas and work together to develop new solutions.It helps promote Power Platform by showcasing its capabilities and real-world applications.It helps build trust and credibility in the community because you are providing valuable information and resources your fellow community members can use to improve their skills and knowledge. By sharing your knowledge of Power Platform in the community blog, you help us create a more engaged and informed community, better equipped to tackle complex challenges. To get started with blogging across the Power Platform communities, please visit the following links:   Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studios: https://powerusers.microsoft.com/t5/Power-Virtual-Agents-Community/bg-p/PVACommunityBlogPower Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog   When you follow the link, look for a button like the one below on the right rail of your community blog, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!  

June 2024 Community Newsletter

It's time for the June Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzcreativeopinionExpiscornovus Fubar AmikNived_NambiarPstork1OliverRodriguesmmbr1606ManishSolankifernandosilvaragavanrajanBCBuizerExpiscornovusrenatoromaoLucas001timlAlexEncodianViswavEmadBeshaiDBO_DVDeenujiUmiantaChrist0fGochixVishnuReddy1997citron-trucmandelaVishalJhaverieetuRoboJohanTprathyooanandm08VictorIvanidzenicoxrfm1964shashankbhidepaulbeck1 rpaa   LATEST NEWS Summer of Solutions 2024 The Summer of Solutions challenge kicked off this month - an amazing Microsoft Community initiative to win free tickets to the Power Platform Community Conferencethis September in Las Vegas. The challenge is NOW OPEN to all #PowerPlatform community members and will consist of four weekly entry periods until July 14th, 2024. Click the image below to find out more on how you can win free tickets to #PPCC24 by entering the Summer of Solutions TODAY!   Microsoft Customer Stories We're constantly working with an array of great businesses across the globe to assist them in taking advantage of the latest business applications technology. If you'd like to find out more about their low code journeys, click the image below to view our playlist of Customer Stories to discover how Accenture, Lumen Technologies, Cineplex, and many more, are streamlining their business processes with Microsoft Power Platform.     Microsoft Leap Program Have you heard of Microsoft Leap - a global program designed to recruit, develop, and upskill unconventional talent for careers in the tech space. Microsoft Leap organizes a number of pathways into the industry, including the recent "NFL Legend Cohort - Technical Program Management" run jointly with the NFL Player Care Foundation (PCF) who are dedicated to helping retired players improve their quality of life. Click the image below to find out more about the great day shared at the Redmond campus and be sure to visit the Microsoft Leap website to discover how this amazing initiative is helping re-launch the lives of countless individuals. www.leap.microsoft.com       UPCOMING EVENTS Biz Apps Partner Summit | Seattle | July 24-25 It's not long now until the Biz Apps Partner Summit, which takes place at the Hilton Bellevue in Seattle on July 24-25, 2024. This event is the perfect place to network, connect, and learn how to scale your Microsoft practice, drive profitable revenue, and dazzle your customers! There's a great selection of speakers, including the likes of Tom Patterson, Donald Kossmann Joseph Corigliano, Cecilia Flombaum, Peter Jensen, John Siefert, Becky Lymberis, Daniel Rippey, and many more. Click the image below to find out more and register today!     TechCon365 & Power Platform Conference | D.C. | August 12-16 Things are hotting up for the next TechCon365 & PWRCON Conference in Washington D.C. on August 12-16, 2024. Featuring the likes of Tamara Bredemus, Sunny Eltepu, Lindsay Shelton, Brian Alderman, Daniel Glenn, Julie Turner, Jim Novak, John White, Jason Himmelstein, Luc Labelle, Emily Mancini, MVP, UXMC, Fabian Williams, Emma Wiehe,and many more, this is the perfect event for those that are looking to gain invaluable insights from industry experts. Click the image below to grab your tickets today!     Power Platform Community Conference | Vegas | Sept. 18-20th Are you ready to come and join the fun in Las Vegas this September at PPCC24? This event is the perfect place to connect with fellow business applications enthusiasts and share your knowledge with the worldwide Microsoft Community. Now's your chance to hold all the aces. Just click the image below to find out more and we hope to see you go ALL-IN this September in Las Vegas!     For more events, click the image below to visit the Community Days website.  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (2,270)