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Helper III
Helper III

Post a choice as the Flow BOT seems not to stop

My need is : 

- I got a task created in a Planner

- I want to ask a list of recipients to tell me if they take care of the task 

- When 1 people click "I'll take it", I'll assign him/her to the task and tell people that the task has been taken

 

So my Flow

 

- When a task is created

- List lines in excel table

- Apply to each (value)

        Post a choice of option as a bot flow to a user

                Here I use only one choice "I take it"

        Condition "Selected Option is equal to "I take it"

        If YES 

              Add recipient to the task

              Post as a bot flow a message to user

        if NO

 

 

But the flow seems not to stop even if somebody click "I take it"

 

any hint ? 

31 REPLIES 31
Highlighted
Dual Super User
Dual Super User

Re: Post a choice as the Flow BOT seems not to stop

Hi!

Did you considered to use Approval connector instead?

So, you can share an Approval request through Teams to several users, customize buttons (instead 'Approve, Decline', you can use 'i'll take it', 'Decline'), by default first to click on 'I'll take it' is stored as Outcome, Approval Adaptive Card notification received is automatically updated to everybody reporting 'already approved' so nobody else will get confused trying to take it later

https://dynamics365society.uk/archives/microsoft-flow-tutorial-approvals-in-teams-adaptive-cards/

Hope this helps



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Highlighted
Helper III
Helper III

Re: Post a choice as the Flow BOT seems not to stop

I'll test that !

Highlighted
Helper III
Helper III

Re: Post a choice as the Flow BOT seems not to stop

I changed my workflow  to 

 

- When a new task is created

- List lines in an excel table (to get recipient)

- for each (of the value)

             Create an approval (assigned to values)

             Post my own card as flow bot  (with adaptiv card from approval)

             Wait for an approval (of the approval ID)

            IF YES

                      Apply to each (outcome)

                     Add recipient to task (with approval response email)

           IF NO

                     nthing yet

 

 

It seems to be stuck in execution again... 

 

Highlighted
Dual Super User
Dual Super User

Re: Post a choice as the Flow BOT seems not to stop

Hi!

Can you share a screenshot from your current flow design?

Please elaborate a bit more 'stuck in execution'. Which of your flow steps did not complete yet? Did you received the approval via Teams? Did you already click on 'Approve', 'Reject'? The more context info we get, the faster you can get a useful response

Thanx!



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Highlighted
Helper III
Helper III

Re: Post a choice as the Flow BOT seems not to stop

Yes I can

 

Global 

 

flow global.png

 

 

in details

 

flow 1.PNG

 

flow 2.PNG

 

 

flow3.PNG

 

flow4.PNG

 

 

flow5.PNG

 

Then I cliked on "Je prends" (means I take it)

 

flow6.PNG

 

But flow never stops

flow7.PNG

Highlighted
Dual Super User
Dual Super User

Re: Post a choice as the Flow BOT seems not to stop

Hi!

First comment...the condition... my suggestion is to remove 'Approve' on the left side of your condition rule, and use 'Je prends' instead.

Then I will need to understand the purpose of 'apply to each 2'... its input is more than one excel row, right? meaning in each row you get each Approvers email addresses. If so, I also assume you need to send approval to all of them in paralel not sequentially, right? If so, I would use 'Apply to each' to build the 'Approvers email addresses separated with ;' string, then move 'Approval' action blocks out of the apply to each

Please confirm if my assumptions are correct

Thanx!



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Highlighted
Helper III
Helper III

Re: Post a choice as the Flow BOT seems not to stop

Yes you got it right : 

I have a row (of 2 people) in the table whom I need to send the approval IN PARALLEL

 

 

 

Do you mean that the "Apply for each" should only use "Values" from excel table to build a variable ? 

 

At first I didn't use the "Apply to each", but directly Create an Approval, and selected "Value" from the previous step

and it transform into an "Apply to each" loop

 

 

Highlighted
Dual Super User
Dual Super User

Re: Post a choice as the Flow BOT seems not to stop

Wait,wait, wait

Let's keep 'Apply to each 2' but we need:

1.- to add a 'Initialize variable' action block before apply to each, name 'myOutputEmails', type array, value

 

[]

 

Then inside the 'Apply to each', add a 'Append to array' action block, name 'myOutputEmails', value:

 

item()?['Destinataires']

 

...or whatever dynamic action block from you Excel where email address is stored

 

Then outside the 'Apply to each' add a dummy Compose action block, assign as its input the following expression:

 

join(variables('myOutputEmails'),';')

 

Move all your Approval action blocks out of the 'Apply to each 2', use this expression in your 'Create an approval' to assign them as the Approvers

Hope this helps

 



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Highlighted
Helper III
Helper III

Re: Post a choice as the Flow BOT seems not to stop

Could you tell me where to find this ? "add a dummy Compose action block,"

Highlighted
Dual Super User
Dual Super User

Re: Post a choice as the Flow BOT seems not to stop

Hi!

'Compose' action block

https://docs.microsoft.com/fr-fr/power-automate/data-operations#use-the-compose-action

Hope this helps



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Be grateful, Thumbs up! Save the Galaxy for free!


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Proud to be a Flownaut!



Highlighted
Helper III
Helper III

Re: Post a choice as the Flow BOT seems not to stop

Got this ! 
I had to replace you "Compose" proposition to a "Join"

 

flow8.PNG


Now I have the error on the send message to Teams

{
  "error": {
    "code""GraphUserDetailNotFound",
    "message""Aucun détail sur l’utilisateur avec l’adresse e-mail ou l’UPN « benjamin.jarry@xxx.com;laurence.eluere@xxxx.com » n’a été trouvé dans le graphique."
  }
}
Highlighted
Dual Super User
Dual Super User

Re: Post a choice as the Flow BOT seems not to stop

Hi!

Should start learning French, but I think the error says, you are using email addresses that are not defined in your Azure Directory. Taking into account you are about to distribute the approval via teams, I guess you used your personal, external email addresses for testing purposes, right?

Hope this helps

 



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Be grateful, Thumbs up! Save the Galaxy for free!


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Highlighted
Helper III
Helper III

Re: Post a choice as the Flow BOT seems not to stop

Nope I used our internal mail address, cause we are testing the flow 😉 (and posting as a bot flow does not bother us that much)

 

Looks like it consider "benjamin.jarry@xxx.com;laurence.eluere@xxx.com" as one email address..

Highlighted
Dual Super User
Dual Super User

Re: Post a choice as the Flow BOT seems not to stop

Hi!

That's really weird, according to this post we are doing it fine...

https://www.timlinenterprises.com/how-to-use-multi-choice-people-picker-fields-with-microsoft-flow-a...

The only difference I can see is a semicolon at the end of the last email address. Could this be the problem? Sounds weird, but also easy to test

Please let us know if it solves the problem

Thanx!



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Be grateful, Thumbs up! Save the Galaxy for free!


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Proud to be a Flownaut!



Highlighted
Helper III
Helper III

Re: Post a choice as the Flow BOT seems not to stop

I changed it to what you propose

flowglobal2.png

 

 

and get this : 

 

{
  "error": {
    "code""GraphUserDetailNotFound",
    "message""Aucun détail sur l’utilisateur avec l’adresse e-mail ou l’UPN « benjamin.jarry@scania.com;laurence.eluere@scania.com » n’a été trouvé dans le graphique."
  }
}

 

Highlighted
Dual Super User
Dual Super User

Re: Post a choice as the Flow BOT seems not to stop

Aaarrrghhh..... you often use semicolons to separate email addresses, right? I mean, there is not any local setting to use colons instead

Thanx!



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Be grateful, Thumbs up! Save the Galaxy for free!


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Highlighted
Helper III
Helper III

Re: Post a choice as the Flow BOT seems not to stop

no, there is any local settings on this

Highlighted
Dual Super User
Dual Super User

Re: Post a choice as the Flow BOT seems not to stop

wait ait wait

Spaces in your email address?

We need to remove them

 

'Append to array' action block, name 'myOutputEmails', remove current value and use this expression instead:

 

remove(item()?['Destinataires'],' ','')

Hope this helps

 



Each time you click on any of our inspiring answers 'Thumb up' icon...
...an ewok scapes from the stormtroopers.

Be grateful, Thumbs up! Save the Galaxy for free!


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Highlighted
Helper III
Helper III

Re: Post a choice as the Flow BOT seems not to stop

there is no space

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