I know there is a default Request Sign-off flow available in my Sharepoint document library already, but it doesn't do what I want exactly, and there isn't a way to get under its hood. So I've developed my own similar flow.
What I haven't succeeded at though, is figuring out how to create a prompt at the beginning of the Flow process, where the user starting the process inputs emails or identifies People within the organization to whom the Approval request is sent; and similarly, how they can input some multi-line text to be included in the Approval request email. These two inputs are required at the beginning of the built-in Request sign-off flow... I would like to implement them in my own flow in the exact same way.
Hi there. So, are they starting/triggering the flow manually from the document library? Is your organization using Teams? I was leaning towards an adaptive card or something sent to the user who triggered the flow.
Another option might be to insert a Forms Pro survey?
Would a Power App make sense?
I'm guessing you want the email addresses to resolve on the fly, ya? And maybe have some kind of path for errors?
Keep us posted.
Hi @edgonzales ,
They are triggering the flow from the document library, after selecting the document.
We are using Teams. I don't believe we have Forms Pro or Power Apps enabled though.
Ideally the solution is all kept in Sharepoint though -- is it not possible to achieve the same thing that the built-in Request Sign-off flow has, where a panel pulls out on the right side, you input the People to Approve and a message, and start the process?
I didn't -- not a solution by the method I thought at the start of this thread. There was no way to get a user input form at the start of the Flow. Instead, I had to create a column in the library, where People would be input. The People were the designated approvers. At the start of a customized Approval Flow, the Designated Approver People were extracted from that column and an Approval request sent to each of them.
I wonder if Microsoft is using a hidden connector for the prompt or something like https://us.flow.microsoft.com/en-us/connectors/shared_bizzy/atbot-logic/ behind the scenes. I haven't looked closely at their pricing structure, and I don't even know if those connectors would necessarily work similar to achieve what I think we both want. It's not preferable to have folks editing the list to add "Approvers" so that they can be "read-in" by Power Automate. Anyhow, if I find something I'll come back to the thread an update so others looking can see options. Thanks for the quick reply.
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