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brock
Frequent Visitor

Pull MS Forms Question

 

How can I pull an MS Forms Question text with an expression?  I can pull the Answer text from the Get Response body with an expression (Filter null values from a Forms Array ). 

 

When I run a Flow test, the OUTPUTS of Get Response details has this info, but I don't know how to get at it. I am trying to do Select on the outputs on 

1 ACCEPTED SOLUTION

Accepted Solutions

@brock @Duri @_TJ - I found a way to do this with the 'HTTP AD' connector pointing towards the forms domain.  I inspected the network traffic while browsing the forms website in order to find the right endpoint (same as the 'Forms' connector!) and which fields to query for (/questions)

When authenticating I chose the base and service 'https://forms.office.com':

snip_form_flow_httpad.JPG

Make sure you choose Invoke HTTP request

snip_form_flow_questions.JPG

And to make it re-usable:

 

/formapi/api/forms('@{concat(triggerBody()?['resourceData']?['formId'])}')?$expand=questions

 

^Paste this into the field, not the expression popup.

In the response, questions is an array of objects, each object is a question from the form and it's related properties - most not useful.  For each object the property 'id' will match the key for it's response used in the builtin forms connector.  Another property of that same object 'title' contains the question text as seen in the form. 

That should get the questions and id relationship you're looking for.

I did not need to act on any of the questions, just wanted to pull them for viewing in an email so this may not be useful from here on depending on usecase:

snip_form_flow_parse_and_var.JPG

The full schema I used:

 

{
    "type": "object",
    "properties": {
        "questions": {
            "type": "array",
            "items": {
                "type": "object",
                "properties": {
                    "id": {
                        "type": "string"
                    },
                    "title": {
                        "type": "string"
                    },
                    "order": {
                        "type": "integer"
                    },
                    "type": {
                        "type": "string"
                    },
                    "required": {
                        "type": "boolean"
                    },
                    "questionInfo": {
                        "type": "string"
                    },
                    "groupId": {},
                    "status": {
                        "type": "string"
                    },
                    "subtitle": {},
                    "allowMultipleValues": {},
                    "trackingId": {
                        "type": "string"
                    }
                }
            }
        }
    }
}

 

A loop to tie questions and responses together:

snip_form_flow_foreach_if.JPG

For the apply to each, select 'questions' from dynamic content.  This should work but it may become obsolete if the api calls change.  You might have to test run the flow to kick the dynamic content to show up.

 

The first fx body(...) - this should pull the Response based on the id from the current question.  The goal is to verify it's not empty.

 

@{body('Get_response_details')?[items('Apply_to_each')?['id']]}

 

^Paste this into the field, not the expression popup.

The output of the compose action pipes into the conditional left-hand side as dynamic content
The right hand side should be the expression: 

 

string('')

 

Leaving the 'if yes' branch empty (meaning 'skip if there is no response to the given question')

I append to my string variable:

 

"@concat('<b>', items('Apply_to_each')?['title'], '</b>  ', body('Get_response_details')?[items('Apply_to_each')?['id']], '<br><br>')"

 

^Paste this into the field, not the expression popup.

Again - it depends on the usecase, for me this creates a string to nicely fit into emails where the questions are in bold and the response is not. I have two 'breaks' in there for line spacing for readability. 

Hopefully this makes sense

View solution in original post

25 REPLIES 25
AlanPs1
Resident Rockstar
Resident Rockstar

Hi @brock 

Are the questions your form the same all the time?

Using the model you linked to, if Q1 and Q2 were to output like the following:

Q1: Is this a form?
A1: Yes

Q2: How cool is this form?
A2: 7

 

Would that be what you are after? Just in plain text, and not dynamically accessing the actual questions?

 

Thanks, Alan

brock
Frequent Visitor

The questions in my form may change sometimes (it is a shared form).

 

I am not completely sure, but I think I am looking to "dynamically access the actual questions".

 

I want to at least avoid having to type in the question text in my expressions.  Of secondary importance is to be able to update the Questions in Forms without having to then modify the Flow experessions.

 

I would also be grateful for any partial solution to this...  plain text or otherwise     Robot Happy

AlanPs1
Resident Rockstar
Resident Rockstar

Hi @brock ,

I am tring to work on a way to get the dynamic data as Flow displays it but in the "Get response details" action on a successful run. I haven't quite cracked that yet and it may not be possible but I am persevering.Capture-413.png

In the mean time, consider the expression below from the other post:

if(equals(not(empty(body('Get_response_details')?['r4b6e28cb8fa748dea068dc564271226e'])), true), concat('Q1: ', body('Get_response_details')?['r4b6e28cb8fa748dea068dc564271226e']), null)

This could become:

if(equals(not(empty(body('Get_response_details')?['r4b6e28cb8fa748dea068dc564271226e'])), true), concat('Date of Birth?:  ', body('Get_response_details')?['r4b6e28cb8fa748dea068dc564271226e']), null)

So basically changing "Q1: " to "Date of Birth?: "

This should get the job done and if I can find a way to get at the actual questions from the Form, I will post back.

 

If you have found my post helpful, please mark thumbs up.

Any other questions, just ask.

Thanks, Alan

brock
Frequent Visitor

@AlanPs1 

 

Yes, that is what I am doing now (putting the question text into the concat().

 

thanks for looking at this, I hope there is a way.

AlanPs1
Resident Rockstar
Resident Rockstar

Hi Brock.
So, there is a way, it is an advanced hack though that involves editing the JSON on the connector and exposing internal properties. I have it working partly in my environment. Stick with what you have for now and I plan on posting a blog about the advanced method once I have it polished. I’ll let you know once I have the method complete and the post out there.

Thanks, Alan.
brock
Frequent Visitor

YYYYYYYY        YYYYYYYY    EEEEEEEEEEEEEEEEEE      SSSSSSSSSSS
YYYYYYYY        YYYYYYYY    EEEEEEEEEEEEEEEEEE     SSSSSSSSSSSSS
YYYYYYYY        YYYYYYYY    EEEEEEEEEEEEEEEEEE    SSSSSSSSSSSSSSS
YYYYYYYY        YYYYYYYY    EEEEEEEEEEEEEEEEEE    SSSSSSSS    SSS
 YYYYYYYY      YYYYYYYY     EEEEEEEE              SSSSSSSS
  YYYYYYYY    YYYYYYYY      EEEEEEEE              SSSSSSSS
   YYYYYYYY  YYYYYYYY       EEEEEEEEEEEEE          SSSSSSSS
    YYYYYYYYYYYYYYYY        EEEEEEEEEEEEE           SSSSSSSSSS
     YYYYYYYYYYYYYY         EEEEEEEEEEEEE            SSSSSSSSSS
      YYYYYYYYYYYY          EEEEEEEEEEEEE               SSSSSSSSS
       YYYYYYYYYY           EEEEEEEE                     SSSSSSSS
        YYYYYYYY            EEEEEEEE                     SSSSSSSS
        YYYYYYYY            EEEEEEEEEEEEEEEEE     SSS    SSSSSSSS
        YYYYYYYY            EEEEEEEEEEEEEEEEE     SSSSSSSSSSSSSSS
        YYYYYYYY            EEEEEEEEEEEEEEEEE      SSSSSSSSSSSSS
        YYYYYYYY            EEEEEEEEEEEEEEEEE       SSSSSSSSSSS

Hi @AlanPs1 ,

Do you have an update on this? I also need the questions, coming from the Form. It's a bit frustration, because I know the info is in there, but I can't access it.

Kind regards,

Thye

Hi @AlanPs1 

 

 I have browsed a lot and could not find a solution for this. Have you managed to resolve this?

 

I would be very grateful if you shared your workaround - it would help me a lot.

 

I will have multiple questionnaires/forms with multiple sections (some filled, some not) - Each single response (which is filled) will make one record (in a database) with an attribute from the question name.

 

But instead of GUID response form, I need the actual question name (to map it with the proper attribute) - as the questions will be changing over time.

 

Thanks a lot!

 

 

brock
Frequent Visitor

I never found a way to what you want. I ended up putting each question response into a Compose and then building a question/answer table by explicitly stating the question text in my expression. It's problematic when the question text changes or I make a mistake.

@brock @Duri @_TJ - I found a way to do this with the 'HTTP AD' connector pointing towards the forms domain.  I inspected the network traffic while browsing the forms website in order to find the right endpoint (same as the 'Forms' connector!) and which fields to query for (/questions)

When authenticating I chose the base and service 'https://forms.office.com':

snip_form_flow_httpad.JPG

Make sure you choose Invoke HTTP request

snip_form_flow_questions.JPG

And to make it re-usable:

 

/formapi/api/forms('@{concat(triggerBody()?['resourceData']?['formId'])}')?$expand=questions

 

^Paste this into the field, not the expression popup.

In the response, questions is an array of objects, each object is a question from the form and it's related properties - most not useful.  For each object the property 'id' will match the key for it's response used in the builtin forms connector.  Another property of that same object 'title' contains the question text as seen in the form. 

That should get the questions and id relationship you're looking for.

I did not need to act on any of the questions, just wanted to pull them for viewing in an email so this may not be useful from here on depending on usecase:

snip_form_flow_parse_and_var.JPG

The full schema I used:

 

{
    "type": "object",
    "properties": {
        "questions": {
            "type": "array",
            "items": {
                "type": "object",
                "properties": {
                    "id": {
                        "type": "string"
                    },
                    "title": {
                        "type": "string"
                    },
                    "order": {
                        "type": "integer"
                    },
                    "type": {
                        "type": "string"
                    },
                    "required": {
                        "type": "boolean"
                    },
                    "questionInfo": {
                        "type": "string"
                    },
                    "groupId": {},
                    "status": {
                        "type": "string"
                    },
                    "subtitle": {},
                    "allowMultipleValues": {},
                    "trackingId": {
                        "type": "string"
                    }
                }
            }
        }
    }
}

 

A loop to tie questions and responses together:

snip_form_flow_foreach_if.JPG

For the apply to each, select 'questions' from dynamic content.  This should work but it may become obsolete if the api calls change.  You might have to test run the flow to kick the dynamic content to show up.

 

The first fx body(...) - this should pull the Response based on the id from the current question.  The goal is to verify it's not empty.

 

@{body('Get_response_details')?[items('Apply_to_each')?['id']]}

 

^Paste this into the field, not the expression popup.

The output of the compose action pipes into the conditional left-hand side as dynamic content
The right hand side should be the expression: 

 

string('')

 

Leaving the 'if yes' branch empty (meaning 'skip if there is no response to the given question')

I append to my string variable:

 

"@concat('<b>', items('Apply_to_each')?['title'], '</b>  ', body('Get_response_details')?[items('Apply_to_each')?['id']], '<br><br>')"

 

^Paste this into the field, not the expression popup.

Again - it depends on the usecase, for me this creates a string to nicely fit into emails where the questions are in bold and the response is not. I have two 'breaks' in there for line spacing for readability. 

Hopefully this makes sense

@Demaul Thanks for putting together this amazing solution! The HTTP with Azure AD is a premium connector though. Any thoughts on being able to do this using a non-premium connector? We really just need a one time dump of the question id and question mapping so any other suggestions will be helpful too. I am working with a client and dont have access to their Azure environment otherwise logic apps would also have been an option for a one time mapping. Thoughts on what else I can use to at least get a one time mapping? Thanks again for the nice solution! 

This was very helpful, thanks for putting it out! Can you please elaborate on how to create JSON template that MS Flow can parse? I fail at this step. Thanks!

Adding to @Demaul 's post above and great work by the way, I played around with the Data Operation - Select, and came up with following solution: (going into details below)

FullFlowExpanded-Forms Questions and Answers.PNG

 


Here's the output from the Forms 'Get Response Details' with the question ids and corresponding answers.

FormAnswersOutput.PNG

Here's the results of the 'Invoke an HTTP request' which shows the array of questions with "id" matching the answer above, and the "title" which is the actual question literal

Invoke HTTP request Output.PNG

 

It may help to think of the "Select" action in a similar way to "Apply to Each" action or "For each" in other scripting languages, but "Select" performs changes across items in the array in one action.

From the the entire outputs above we only need to iterate through "questions" array, so we append  ?['questions'] to the outputs body like so:
Select Q and A.PNG

We can then address each item() directly so:

Question = item()?['title']

For the Answer, we need to look for the item()?['id'] within the body of the outputs from Get Response Details, so:

Answer = body('Get_response_details')?[item()?['id']]

 

The outputs of the Select action gives us a nice array of Question and Answer:

Select QandQ outputs.PNG

 

This array can be used to Create HTML table or Create CSV table. The output of these can simply be added to an email body or attached as a csv file.

Create HTML output.PNG

 

Hope this is helpful to someone

Anonymous
Not applicable

Hi @Demaul


I am trying to group the questions by sections, but I can't find the property for that. I found the property "groupId" but I noticed that just the MatrixChoice questions have a value, the others are Null.

 

Nayi94_0-1616103799050.png


Can you help me please? Thank you

cbathis
Regular Visitor

@Demaul Thanks for the solution. This is working fine till 22nd July. Suddenly I'm getting below error.

{
  "error": {
    "code""",
    "message""The query specified in the URI is not valid. The property 'questions' cannot be used in the $expand query option."
  }
}
 
Could you please assist on this?
ArnieReyes
New Member

I am also getting the same issue. Property 'questions' cannot be used in the $expand query option. Can someone help us with this? 

 

Thank you

 

AHUKBOT
Frequent Visitor

Yeah me too face the same issue please help on us.

cbathis
Regular Visitor

Temp Fix : It works for me

 

/formapi/api/[Tenant ID]/users/[Form creator oid]/light/runtimeFormsWithResponses('@{concat(triggerBody()?['resourceData']?['formId'])}')?$expand=questions

@cbathis Hi, How to get Form creator Oid?

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We have closed kudos on this post at this time. Thank you to everyone who kudo'ed their RSVP--your invitations are coming soon!  Miss the window to RSVP? Don't worry--you can catch the recording of the meeting this week in the Community.  Details coming soon!   *****   It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Blogging in the Community is a Great Way to Start

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Topic: Blogging in the Community Are you new to our Communities and feel like you may know a few things to share, but you're not quite ready to start answering questions in the forums? A great place to start is the Community blog! Whether you've been using Power Platform for awhile, or you're new to the low-code revolution, the Community blog is a place for anyone who can write, has some great insight to share, and is willing to commit to posting regularly! In other words, we want YOU to join the Community blog.    Why should you consider becoming a blog author? Here are just a few great reasons. 🎉   Learn from Each Other: Our community is like a bustling marketplace of ideas. By sharing your experiences and insights, you contribute to a dynamic ecosystem where makers learn from one another. Your unique perspective matters! Collaborate and Innovate: Imagine a virtual brainstorming session where minds collide, ideas spark, and solutions emerge. That’s what our community blog offers—a platform for collaboration and innovation. Together, we can build something extraordinary. Showcase the Power of Low-Code: You know that feeling when you discover a hidden gem? By writing about your experience with your favorite Power Platform tool, you’re shining a spotlight on its capabilities and real-world applications. It’s like saying, “Hey world, check out this amazing tool!” Earn Trust and Credibility: When you share valuable information, you become a trusted resource. Your fellow community members rely on your tips, tricks, and know-how. It’s like being the go-to friend who always has the best recommendations. Empower Others: By contributing to our community blog, you empower others to level up their skills. Whether it’s a nifty workaround, a time-saving hack, or an aha moment, your words have impact. So grab your keyboard, brew your favorite beverage, and start writing! Your insights matter and your voice counts! With every blog shared in the Community, we all do a better job of tackling complex challenges with gusto. 🚀 Welcome aboard, future blog author! ✍️💻🌟 Get started blogging across the Power Platform Communities today! Just follow one of the links below to begin your blogging adventure.   Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studio: https://powerusers.microsoft.com/t5/Copilot-Studio-Community-Blog/bg-p/PVACommunityBlog Power Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog   When you follow the link, look for the Message Admins button like this on the page's right rail, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!

Launch Event Registration: Redefine What's Possible Using AI

  Join Microsoft product leaders and engineers for an in-depth look at the latest features in Microsoft Dynamics 365 and Microsoft Power Platform. Learn how advances in AI and Microsoft Copilot can help you connect teams, processes, and data, and respond to changing business needs with greater agility. We’ll share insights and demonstrate how 2024 release wave 1 updates and advancements will help you:   Streamline business processes, automate repetitive tasks, and unlock creativity using the power of Copilot and role-specific insights and actions. Unify customer data to optimize customer journeys with generative AI and foster collaboration between sales and marketing teams. Strengthen governance with upgraded tools and features. Accelerate low-code development  using natural language and streamlined tools. Plus, you can get answers to your questions during our live Q&A chat! Don't wait--register today by clicking the image below!      

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