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Helper III
Helper III

Question for my flow creating a operation plan

hi guys,

thank you in advance for helping me with this flow! 🙂

 

what i'd like to do: 

 

Creating an operation schedule for my team in outlook calender.

Every person in operation should get and outlook appoitment and very entry should also go to our global calender for overview.

 

Here my idea:

 

After adding new sharepoint element.

Power Automate has to create outlook appointments to the regarding attendees AND to my global calender "Bereitschaft".

So i decided to make 2 flows.

 

1. adding new sharepoint element with following inputs:

- person (in screenshot "Ingenieur"),

- start date,

- end date (this is start date +7 days)

- topic.

 

FLOW 1:

 

3. if a new element is created in sharepoint, it should create an outlook appoitment to the global calender (Bereitschaft) and send an appoitment

 

4. if a new element is edited in sharepoint, it has to change the existing outlook appointments created in flow 1

 

FLOW 2:

 

same like FLOW 1 but creating in the main calender of the choosen person in column "Ingenieur".

 

if a new element is created in sharepoint, it should create an outlook appoitment to the Person (Column Ingenieur) and send this person an appoitment

 

Flow 1 is working!

Flow 2 is not yet working...How can I integrate the chosen users calender ID...? 

 

i have no idea solving that 😉

thank you so much for helping me 🙂

 

flow1_2.JPG

 

 

7 REPLIES 7
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Super User III
Super User III

Re: Question for my flow creating a emergency plan

what is your question my friend?



Did I answer your question? Please consider to Mark
my post as a solution! to guide others :winking_face:

Proud to be a Flownaut!


If you want you can follow me at www.christianabata.com Quieres contenido en español? Síguenos en Power Automate LA
Highlighted
Helper III
Helper III

Re: Question for my flow creating a emergency plan

Sorry for confusing, i added my question in my first post again.

 

Dont know how i lost it 😉

Highlighted
Super User III
Super User III

Re: Question for my flow creating a emergency plan

Ok no problem men.

What I recomend to you save the outlook appointment ID into a sharepoint list. So then you could know what is the appointment you need to update like this.

Appointment.PNG



Did I answer your question? Please consider to Mark
my post as a solution! to guide others :winking_face:

Proud to be a Flownaut!


If you want you can follow me at www.christianabata.com Quieres contenido en español? Síguenos en Power Automate LA
Highlighted
Helper III
Helper III

Re: Question for my flow creating a emergency plan

Ok. I will try. 

 

But how can i guarantee updating and resending existing outlook appointments when I change attendee or start date?

 

Highlighted
Super User III
Super User III

Re: Question for my flow creating a emergency plan

you could use in other flow, when and event is modified

event.PNG



Did I answer your question? Please consider to Mark
my post as a solution! to guide others :winking_face:

Proud to be a Flownaut!


If you want you can follow me at www.christianabata.com Quieres contenido en español? Síguenos en Power Automate LA
Highlighted
Helper III
Helper III

Re: Question for my flow creating a emergency plan

I changed my first post because its still not working.

 

Would be nice if someone may help me with that problem.

 

Thank you 🙂

Highlighted
Helper III
Helper III

Re: Question for my flow creating a emergency plan

I solve my problem with that flow here from User v-yuazh-msft ---> Awesome! 

 

But i still have two additional questions.

 

Wow! Nice flow guys.

It working great.

 

Two questions:

 

1.) I'd also like to add the delete-function of old calender events. Is that possible with this flow?

 

2.) I also tried to send the calender entry to myself via using "required attendess" and "optional attendees" using my email. 

     But I dont get an Calender entry to accept / decline....?

     What could be the reason for this problem?

 

Thank you very much guys 🙂

 

1.JPG

 

 
 

 

 

 

 

 

 

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