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Level: Powered On

RD Approval flow with external approvers

Hi, I want to build the following flow process:

  1. Starts manually for selected documents (For a selected item trigger)
  2. Start an approval action. Can be assigned to some external approvers. For example to some gmail accounts.
  3. All assignee users should be able to make changes for RD document. when all is good - they should press "Approve" and then whatever (send emails, set Status Column = Approved - doesn't matter for now)


So, I have the following issues:

  • Approvement does not send to external approvers. There is no email at all. Even in spam folder.
  • How we can implement ability to edit document until it looks good for the user?




Community Support Team
Community Support Team

Re: RD Approval flow with external approvers

Hi @lekhmanrus,


Assigning approval to external approvers is not supported in microsoft flow currently,you could only assign approval for approvers in your orgnization if you want them approve the request and make changes for the document.


You could send the document line to the approver by insert the "Link to item" dynamic content in the Item link column in the "Start an approval" action.

And please make sure the approvers in your orgnization could access to the document in your library.


Best regards,


Level: Powered On

Re: RD Approval flow with external approvers

Thanks, @v-yuazh-msft!


Our organization wants to automize this process. I know this is not related to Microsoft Flow, but do you know is there some solution to share document with external users programmatically? I worked on Office365 Word Add-In for this and, again, I had issue with external users sharing - it seems like it is not possible to creeate sharing link through office.js API. SO question:




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