cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
R3dKap
Community Champion
Community Champion

Read CSV file and create/update list items with logic

Hi all,

 

I have a CSV file in a SharePoint Online library.

I'd like to create a FLOW that goes through each line of the CSV file and, using a bit of logic, create or update items in a list.

 

By example, if my CSV file is the following:

Last name;First name;Email

SMITH;Allan;a.smith@outlook.com

DOE;John;jdoe@outlook.com

 

If a have a list with the following:

Last name | First name | Email

DOE | John | john.doe@hotmail.com

 

When I run the workflow, I'd like to do the following:

  • when processing first line of CSV file (SMITH), since it does not exist in the list -> creates a new item in the list for SMITH
  • when processing second line of CSV file (DOE), since it already exist but email is different -> update list item to set new email for John DOE

The resulting list would then look like this:

Last name | First name | Email

DOE | John | jdoe@outlook.com

SMITH | Allan | a.smith@outlook.com

 

Is this possible ? Anyone already done something similar ?

 

Thanks for the help,

 

Emmanuel

1 ACCEPTED SOLUTION

Accepted Solutions
v-xida-msft
Community Support
Community Support

Hi @R3dKap,

 

Do you want to retrieve data from a CSV file stored in your SharePoint library using Microsoft Flow?

 

If you want to retrieve data from a CSV file stored in your SharePoint library using Microsoft Flow, I afraid that there is no way to achieve yourt needs in Microsoft Flow currently. There is no way to analyze a CSV file within Microsoft Flow currently, if you would like this feature to be added in Microsoft Flow, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

But you could consider take a try to convert the CSV file into a Excel file manually and then retrieve data from the Excel file within your flow. I have made a test on my side and please take a try with the following workaround:

 

I have created a CSV file in my SharePoint library and the data structure of it as below:14.JPG

I also created a SharePoint list on my side, the data structure of it as below:15.JPG

 

If you have converted your CSV file into a Excel file manually, please take a try with the following workaround:

  • Add a proper trigger, here I use Flow button trigger.
  • Add a "Get rows" action, File name field set to Id dynamic content of the "Create file" action, Table name field set to Table1 as a custom value.
  • Add a "Apply to each" action, input parameter set to output of "Get rows" action.
  • Within "Apply to each" action, add a "Get items" action, specify Site Address and List Name. The Filter Query field set to following formula:

 

Last_x0020_name eq 'item(...)' and First_x0020_name eq 'item(...)'

The first item(...) expression read as below:

 

 

item()?['Last name']

The second item(...) expression read as below:

 

 

item()?['First name']

Note: The above item(...) is wrapped with a single quotes.

 

 

Add a Condition, click "Edit in advance mode", type the following formula:

 

@empty(body('Get_items')?['value'])

 

Within "If/yes" branch of Condition, add a "Create item" action, specify Site Address and List Name. Last name field set to following formula:

 

item()?['Last name']

First name field set to following formula:

 

 

item()?['First name']

Email field set to following formula:

 

 

item()?['Email']

 

Within "If/no" branch of Condition, add a "Apply to each 2" action, input parameter set to output of "Get items" action. Within "Apply to each 2" action, add a "Update item" action, specify Site Address and List Name, Id field set to ID dynamic content of "Get items" action, Email field set to following formula:

 

items('Apply_to_each')?['Email']

 

Image reference:16.JPG

 

17.JPG

 

The flow works successfully as below:18.JPG

 

19.JPG

 

 

 

Best regards,

Kris

 

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

12 REPLIES 12
v-xida-msft
Community Support
Community Support

Hi @R3dKap,

 

Do you want to retrieve data from a CSV file stored in your SharePoint library using Microsoft Flow?

 

If you want to retrieve data from a CSV file stored in your SharePoint library using Microsoft Flow, I afraid that there is no way to achieve yourt needs in Microsoft Flow currently. There is no way to analyze a CSV file within Microsoft Flow currently, if you would like this feature to be added in Microsoft Flow, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

But you could consider take a try to convert the CSV file into a Excel file manually and then retrieve data from the Excel file within your flow. I have made a test on my side and please take a try with the following workaround:

 

I have created a CSV file in my SharePoint library and the data structure of it as below:14.JPG

I also created a SharePoint list on my side, the data structure of it as below:15.JPG

 

If you have converted your CSV file into a Excel file manually, please take a try with the following workaround:

  • Add a proper trigger, here I use Flow button trigger.
  • Add a "Get rows" action, File name field set to Id dynamic content of the "Create file" action, Table name field set to Table1 as a custom value.
  • Add a "Apply to each" action, input parameter set to output of "Get rows" action.
  • Within "Apply to each" action, add a "Get items" action, specify Site Address and List Name. The Filter Query field set to following formula:

 

Last_x0020_name eq 'item(...)' and First_x0020_name eq 'item(...)'

The first item(...) expression read as below:

 

 

item()?['Last name']

The second item(...) expression read as below:

 

 

item()?['First name']

Note: The above item(...) is wrapped with a single quotes.

 

 

Add a Condition, click "Edit in advance mode", type the following formula:

 

@empty(body('Get_items')?['value'])

 

Within "If/yes" branch of Condition, add a "Create item" action, specify Site Address and List Name. Last name field set to following formula:

 

item()?['Last name']

First name field set to following formula:

 

 

item()?['First name']

Email field set to following formula:

 

 

item()?['Email']

 

Within "If/no" branch of Condition, add a "Apply to each 2" action, input parameter set to output of "Get items" action. Within "Apply to each 2" action, add a "Update item" action, specify Site Address and List Name, Id field set to ID dynamic content of "Get items" action, Email field set to following formula:

 

items('Apply_to_each')?['Email']

 

Image reference:16.JPG

 

17.JPG

 

The flow works successfully as below:18.JPG

 

19.JPG

 

 

 

Best regards,

Kris

 

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi @v-xida-msft,

 

Thanks a lot for all your explanations... It's funny because I ended up doing exactly what you propose : I converted manually my CSV file to an Excel file with a table containing my CSV content. I then built my flow on this Excel file and of course it was much easier.

 

Cheers,

Emmanuel

2 potential problems by converting to Excel...

 

1. Limit of 1 million rows

2. Using Excel in flow doesn't support dynamics path and filename, you have to select the file within flow.  This defeats the purpose of having a library where a flow fires when a new file being added.  Highly frustrating...

R3dKap
Community Champion
Community Champion

Well, on my side I'll never get to the million records...

 

On the other hand, I totally agree wih you @asdfaf4 about the fact that Excel file paths cannot be dynamic and that's really a pain... Hope this feature will come true one day...

You can use Parse CSV action from Plumsail Documents connector. It allows you to convert CSV into an array and variables for each column. Please read this article demonstrating how it works.

 

Then you can iterate through result array and create items in a SharePoint list according to your logic.

Anonymous
Not applicable

The feature is not available right now. I had a similar issue where I paste my csv in a SharePoint folder and I managed to build a workaround.

1. Create an Excel file.

2. Use PowerQuery to read the csv from the Sharepoint.

3. Use flow to to read the queried table in Excel.

4. Update/Replace the Csv as required.

 

Cheers,

Aamir

 

Anonymous
Not applicable

can i set the power query to run twice a day?

Anonymous
Not applicable

Using Shell Scripts you can. Unfortunately there is no such feature in Flow yet. I use VBA macros but that involves manual intervention.

 

Cheers,

Aamir

for problem #2 you can use a flow trigger "when file is created"

SergiPino_0-1602764100279.png

then check if this file is the csv converted into .xlsx and if it's the case fire the rest of the flow.

 

I did this on other flows and works like a charm.

takolota
Multi Super User
Multi Super User

Hello,

 

Please see this template if you want to parse a CSV without 3rd party connectors. It works even if there are commas in the data.

 

https://powerusers.microsoft.com/t5/Power-Automate-Cookbook/CSV-to-Dataset/td-p/1508191

 

For this use-case, you can insert a Filter array action after the last Select action to filter the Select output before parsing the JSON to dynamic content.

Hi, I'm trying to use your solution but I get a strange behavior: the first 5 rows in Sharepoint list have one field empty while all the others show correctly the field value. I tried to re-run the flow starting from the same excel to update the values and I get the same result.

 

I checked the input and output of every step of the flow and I can find the correct value in the correct field but not in the Sharepoint list. The excel file is correct, the value in this rows are formatted correctly and are all plain text.

 

Any idea?

Hi, I'm trying to use your solution but I get a strange behavior: the first 5 rows in Sharepoint list have one field empty while all the others show correctly the field value. I tried to re-run the flow starting from the same excel to update the values and I get the same result.

 

I checked the input and output of every step of the flow and I can find the correct value in the correct field but not in the Sharepoint list. The excel file is correct, the value in this rows are formatted correctly and are all plain text.

 

Any idea?

Helpful resources

Announcements

Take a short Community User Survey | Help us make your experience better!

To ensure that we are providing the best possible experience for Community members, we want to hear from you!    We value your feedback! As part of our commitment to enhancing your experience, we invite you to participate in a brief 15-question survey. Your insights will help us improve our services and better serve the community.    👉Community User Survey    Thank you for being an essential part of our community!    Power Platform Engagement Team  

Tuesday Tip | How to Get Community Support

It's time for another Tuesday Tip, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.       This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start.   Community Support is part of every one of our communities, accessible to all our community members.   Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support   Community Support Form If you need more assistance, you can reach out to the Community Team via the Community support form. Choose the type of support you require and fill in the form accordingly. We will respond to you promptly.    Thank you for being an active part of our community. Your contributions make a difference!   Best Regards, The Community Management Team

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!    

Calling all User Group Leaders and Super Users! Mark Your Calendars for the next Community Ambassador Call on May 9th!

This month's Community Ambassador call is on May 9th at 9a & 3p PDT. Please keep an eye out in your private messages and Teams channels for your invitation. There are lots of exciting updates coming to the Community, and we have some exclusive opportunities to share with you! As always, we'll also review regular updates for User Groups, Super Users, and share general information about what's going on in the Community.     Be sure to register & we hope to see all of you there!

April 2024 Community Newsletter

We're pleased to share the April Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzDeenujialexander2523ragavanrajanLaurensMManishSolankiMattJimisonLucas001AmikcapuanodanilostephenrobertOliverRodriguestimlAndrewJManikandanSFubarmmbr1606VishnuReddy1997theMacResolutionsVishalJhaveriVictorIvanidzejsrandhawahagrua33ikExpiscornovusFGuerrero1PowerAddictgulshankhuranaANBExpiscornovusprathyooSpongYeNived_Nambiardeeksha15795apangelesGochixgrantjenkinsvasu24Mfon   LATEST NEWS   Business Applications Launch Event - On Demand In case you missed the Business Applications Launch Event, you can now catch up on all the announcements and watch the entire event on-demand inside Charles Lamanna's latest cloud blog.   This is your one stop shop for all the latest Copilot features across Power Platform and #Dynamics365, including first-hand looks at how companies such as Lenovo, Sonepar, Ford Motor Company, Omnicom and more are using these new capabilities in transformative ways. Click the image below to watch today!   Power Platform Community Conference 2024 is here! It's time to look forward to the next installment of the Power Platform Community Conference, which takes place this year on 18-20th September 2024 at the MGM Grand in Las Vegas!   Come and be inspired by Microsoft senior thought leaders and the engineers behind the #PowerPlatform, with Charles Lamanna, Sangya Singh, Ryan Cunningham, Kim Manis, Nirav Shah, Omar Aftab and Leon Welicki already confirmed to speak. You'll also be able to learn from industry experts and Microsoft MVPs who are dedicated to bridging the gap between humanity and technology. These include the likes of Lisa Crosbie, Victor Dantas, Kristine Kolodziejski, David Yack, Daniel Christian, Miguel Félix, and Mats Necker, with many more to be announced over the coming weeks.   Click here to watch our brand-new sizzle reel for #PPCC24 or click the image below to find out more about registration. See you in Vegas!       Power Up Program Announces New Video-Based Learning Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram. These include a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the image below to find out more!   UPCOMING EVENTS Microsoft Build - Seattle and Online - 21-23rd May 2024 Taking place on 21-23rd May 2024 both online and in Seattle, this is the perfect event to learn more about low code development, creating copilots, cloud platforms, and so much more to help you unleash the power of AI.   There's a serious wealth of talent speaking across the three days, including the likes of Satya Nadella, Amanda K. Silver, Scott Guthrie, Sarah Bird, Charles Lamanna, Miti J., Kevin Scott, Asha Sharma, Rajesh Jha, Arun Ulag, Clay Wesener, and many more.   And don't worry if you can't make it to Seattle, the event will be online and totally free to join. Click the image below to register for #MSBuild today!   European Collab Summit - Germany - 14-16th May 2024 The clock is counting down to the amazing European Collaboration Summit, which takes place in Germany May 14-16, 2024. #CollabSummit2024 is designed to provide cutting-edge insights and best practices into Power Platform, Microsoft 365, Teams, Viva, and so much more. There's a whole host of experts speakers across the three-day event, including the likes of Vesa Juvonen, Laurie Pottmeyer, Dan Holme, Mark Kashman, Dona Sarkar, Gavin Barron, Emily Mancini, Martina Grom, Ahmad Najjar, Liz Sundet, Nikki Chapple, Sara Fennah, Seb Matthews, Tobias Martin, Zoe Wilson, Fabian Williams, and many more.   Click the image below to find out more about #ECS2024 and register today!     Microsoft 365 & Power Platform Conference - Seattle - 3-7th June If you're looking to turbo boost your Power Platform skills this year, why not take a look at everything TechCon365 has to offer at the Seattle Convention Center on June 3-7, 2024.   This amazing 3-day conference (with 2 optional days of workshops) offers over 130 sessions across multiple tracks, alongside 25 workshops presented by Power Platform, Microsoft 365, Microsoft Teams, Viva, Azure, Copilot and AI experts. There's a great array of speakers, including the likes of Nirav Shah, Naomi Moneypenny, Jason Himmelstein, Heather Cook, Karuana Gatimu, Mark Kashman, Michelle Gilbert, Taiki Y., Kristi K., Nate Chamberlain, Julie Koesmarno, Daniel Glenn, Sarah Haase, Marc Windle, Amit Vasu, Joanne C Klein, Agnes Molnar, and many more.   Click the image below for more #Techcon365 intel and register today!     For more events, click the image below to visit the Microsoft Community Days website.      

Tuesday Tip | Update Your Community Profile Today!

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   We're excited to announce that updating your community profile has never been easier! Keeping your profile up to date is essential for staying connected and engaged with the community.   Check out the following Support Articles with these topics: Accessing Your Community ProfileRetrieving Your Profile URLUpdating Your Community Profile Time ZoneChanging Your Community Profile Picture (Avatar)Setting Your Date Display Preferences Click on your community link for more information: Power Apps, Power Automate, Power Pages, Copilot Studio   Thank you for being an active part of our community. Your contributions make a difference! Best Regards, The Community Management Team

Users online (2,999)