cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Scott_Mikus
Microsoft
Microsoft

Recurrence only on weekdays

I would like to create a flow that allows me to send emails to my team that are already pre-written. They will be the same 5 or 6 emails sent every day at the same times each day but I only want to send them on the weekdays and not the weekends. I have only been able to find the recurrence item to allow for timing of actions in the flow tool. But this does not allow for specific days to be excluded when creating Flows. I am looking for a way to time an email to be sent at say 8:00 AM an email to be sent at 11:00 AM an email to be sent at 2:00 PM and an email to be sent at 5:00 PM repeating daily Monday Tuesday Wednesday Thursday and Friday then excluding Saturday and Sunday then starting up again Monday and so on. I am unable to find any way to do this thus far. I have found other tools that can do this of which I won’t name names as I am a Microsoft employee and would very much like to use our own products above any of our competitors. But I am unable to find the simplest of triggers in the Flow framework. I would think a feature like days and time or a recurring event would be one of the first things that would be included in an automation framework. If someone could please point me in the right direction I would really appreciate it! Thank you in advance for you time and effort.

 

1 ACCEPTED SOLUTION

Accepted Solutions

Screen Shot 2017-05-29 at 10.54.31 AM.png 

 

Hi @Anonymous, @Scott_Mikus,

 

I was able to get the desired behavior working in the above flow.

 

Instead of having a flow only triggering on weekdays, I trigger the flow every day and check that it's a weekday before doing any work.

 

The part that's doing the work is the advanced query @contains('12345', string(dayOfWeek(addHours(utcNow(), -8))))

 

To break it down, we first find the current time when the flow is triggered in UTC time with utcNow().

 

Then I convert that to my local timezone (PST) by subtracting 8 hours with addHours(utcNow(), -8)

 

We can then get the day of the week with dayOfWeek(addHours(utcNow(), -8)) which returns a number representing the day of week (0 = sunday, 1 = monday...)

 

We can then compare the day of the week with the weekdays by comparing the string (text) value of the day of the week with the weekday values (1-5).

 

I wasn't super happy with having to convert to a string. I was hoping to do an array comparison with @contains([1, 2, 3, 4, 5], dayOfWeek(addHours(utcNow(), -8))). According to the documentation that should be possible, but I wasn't able to get that to save. There's probably something I missed there, but the above solution will definitely work.

I hope that helps with your flows!

 

There's really a whole lot that's opened up through advanced queries, but the debugging experience can be pretty difficult. We're always looking for ways to expose these advanced control capabilities in the designer to save users from having to dig into the query language to get what they want done.

But in the meantime, anyone looking to learn more about advanced queries can find more information here:
https://docs.microsoft.com/en-us/azure/logic-apps/logic-apps-workflow-definition-language

 

Best,
Travis

View solution in original post

9 REPLIES 9
v-monli-msft
Community Support
Community Support

Hi Scott,

 

It is true that Flow does not have such recurrence to allow you specify the days of the week or the date and time. It would be much more convenient for the user if the recurrence trigger could be more flexible. 

 

As you know, Flow is still a preview product and you could always submit your feedback to Microsoft to help improve Flow. Here is the feedback forum link:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas 

 

Best regards,

Mona Li

Community Support Team _ Mona Li
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

The approach I'm looking into is using a reocurreing calendar appointment to trigger a flow.  Havn't figured it out yet though maybe this approach will "light the spark" for someone who knows the fundamentals of flow more than I do.

Screen Shot 2017-05-29 at 10.54.31 AM.png 

 

Hi @Anonymous, @Scott_Mikus,

 

I was able to get the desired behavior working in the above flow.

 

Instead of having a flow only triggering on weekdays, I trigger the flow every day and check that it's a weekday before doing any work.

 

The part that's doing the work is the advanced query @contains('12345', string(dayOfWeek(addHours(utcNow(), -8))))

 

To break it down, we first find the current time when the flow is triggered in UTC time with utcNow().

 

Then I convert that to my local timezone (PST) by subtracting 8 hours with addHours(utcNow(), -8)

 

We can then get the day of the week with dayOfWeek(addHours(utcNow(), -8)) which returns a number representing the day of week (0 = sunday, 1 = monday...)

 

We can then compare the day of the week with the weekdays by comparing the string (text) value of the day of the week with the weekday values (1-5).

 

I wasn't super happy with having to convert to a string. I was hoping to do an array comparison with @contains([1, 2, 3, 4, 5], dayOfWeek(addHours(utcNow(), -8))). According to the documentation that should be possible, but I wasn't able to get that to save. There's probably something I missed there, but the above solution will definitely work.

I hope that helps with your flows!

 

There's really a whole lot that's opened up through advanced queries, but the debugging experience can be pretty difficult. We're always looking for ways to expose these advanced control capabilities in the designer to save users from having to dig into the query language to get what they want done.

But in the meantime, anyone looking to learn more about advanced queries can find more information here:
https://docs.microsoft.com/en-us/azure/logic-apps/logic-apps-workflow-definition-language

 

Best,
Travis

You can also use the switch-case here. 

 

  1. Recurrence - Whatever time you need to send out the notification. 
  2. Add a switch case for the expression dayOfWeek
    1. Case equal 0,6 - then do nothing.
    2. Default - Perform the action. e.g. Post message to teams. 
Radoslavov
Skilled Sharer
Skilled Sharer

You can select Run the flow every week and then use Preview feature On these days and select the days of the week that you want the flow to run on.

 

1.PNG

If that help, please mark it as Usefull/Answer 

samlab
Advocate I
Advocate I

All,

 

It seems like this has now been solved within Microsoft Flow to allow only certain days to be selected through the Frequency: Week.

 

Thanks,

 

Weekday Occurrence.png

Anonymous
Not applicable

Hi @TravisB 

 

I try to set up the same condition,

could you explain in detail what you fill(ed) in the 3 entry fields/boxes?

 

First one is empty   > i filled {"source":"la-draft-clipboard","value":[{"tokenKey":"02594F73-54D8-4517-B17F-8D3EF7FB19F4","type":"literal","tokenExpression":"string(dayOfWeek(addHours(utcNow(),-8)))"}]}

 

Second is drop down, e.g. contains  > i filled contains

 

third one is empty   > i filled 12345

 

Regards,

 

Rutger

Anonymous
Not applicable

Is Flow--er sorry, Power Automate, an actual big-boy product or someone's school project? The simple stock clock app on my phone has the ability for me to make an alarm only sound on certain days of the week. Don't make people come up with hacky solutions to make up for your lack of features, M$.

holmesmatthew
New Member

holmesmatthew_0-1639629570613.png

 

Helpful resources

Announcements

Back to Basics: Tuesday Tip #1: All About YOUR Community Account

We are excited to kick off our new #TuesdayTIps series, "Back to Basics." This weekly series is our way of helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we will feature new areas of content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other!     This Week's Tips: Account Support: Changing Passwords, Changing Email Addresses or Usernames, "Need Admin Approval," Etc.Wondering how to get support for your community account? Check out the details on these common questions and more. Just follow the link below for articles that explain it all.Community Account Support - Power Platform Community (microsoft.com)   All About GDPR: How It Affects Closing Your Community Account (And Why You Should Think Twice Before You Do)GDPR, the General Data Protection Regulation (GDPR), took effect May 25th 2018. A European privacy law, GDPR imposes new rules on companies and other organizations offering goods and services to people in the European Union (EU), or that collect and analyze data tied to EU residents. GDPR applies no matter where you are located, and it affects what happens when you decide to close your account. Read the details here:All About GDPR - Power Platform Community (microsoft.com)   Getting to Know You: Setting Up Your Community Profile, Customizing Your Profile, and More.Your community profile helps other members of the community get to know you as you begin to engage and interact. Your profile is a mirror of your activity in the community. Find out how to set it up, change your avatar, adjust your time zone, and more. Click on the link below to find out how:Community Profile, Time Zone, Picture (Avatar) & D... - Power Platform Community (microsoft.com)   That's it for this week. Tune in for more Tuesday Tips next Tuesday and join the community as we get "Back to Basics."

Announcing the MPPC's Got Power Talent Show at #MPPC23

Are you attending the Microsoft Power Platform Conference 2023 in Las Vegas? If so, we invite you to join us for the MPPC's Got Power Talent Show!      Our talent show is more than a show—it's a grand celebration of connection, inspiration, and shared journeys. Through stories, skills, and collective experiences, we come together to uplift, inspire, and revel in the magic of our community's diverse talents. This year, our talent event promises to be an unforgettable experience, echoing louder and brighter than anything you've seen before.    We're casting a wider net with three captivating categories:  Demo Technical Solutions: Show us your Power Platform innovations, be it apps, flows, chatbots, websites or dashboards... Storytelling: Share tales of your journey with Power Platform. Hidden Talents: Unveil your creative side—be it dancing, singing, rapping, poetry, or comedy. Let your talent shine!    Got That Special Spark? A Story That Demands to Be Heard? Your moment is now!  Sign up to Showcase Your Brilliance: https://aka.ms/MPPCGotPowerSignUp  Deadline for submissions: Thursday, Sept 28th    How It Works:  Submit this form to sign up: https://aka.ms/MPPCGotPowerSignUp  We'll contact you if you're selected. Get ready to be onstage!  The Spotlight is Yours: Each participant has 3-5 minutes to shine, with insightful commentary from our panel of judges. We’re not just giving you a stage; we’re handing you the platform to make your mark.     Be the Story We Tell: Your talents and narratives will not just entertain but inspire, serving as the bedrock for our community’s future stories and successes.    Celebration, Surprises, and Connections: As the curtain falls, the excitement continues! Await surprise awards and seize the chance to mingle with industry experts, Microsoft Power Platform leaders, and community luminaries. It's not just a show; it's an opportunity to forge connections and celebrate shared successes.    Event Details:  Date and Time: Wed Oct 4th, 6:30-9:00PM   Location: MPPC23 at the MGM Grand, Las Vegas, NV, USA  

September User Group Success Story: Reading Dynamics 365 & Power Platform User Group

The Reading Dynamics 365 and Power Platform User Group is a community-driven initiative that started in September 2022. It has quickly earned recognition for its enthusiastic leadership and resilience in the face of challenges. With a focus on promoting learning and networking among professionals in the Dynamics 365 and Power Platform ecosystem, the group has grown steadily and gained a reputation for its commitment to its members!   The group, which had its inaugural event in January 2023 at the Microsoft UK Headquarters in Reading, has since organized three successful gatherings, including a recent social lunch. They maintain a regular schedule of four events per year, each attended by an average of 20-25 enthusiastic participants who enjoy engaging talks and, of course, pizza.   The Reading User Group's presence is primarily spread through LinkedIn and Meetup, with the support of the wider community. This thriving community is managed by a dedicated team consisting of Fraser Dear, Tim Leung, and Andrew Bibby, who serves as the main point of contact for the UK Dynamics 365 and Power Platform User Groups.   Andrew Bibby, an active figure in the Dynamics 365 and Power Platform community, nominated this group due to his admiration for the Reading UK User Group's efforts. He emphasized their remarkable enthusiasm and success in running the group, noting that they navigated challenges such as finding venues with resilience and smiles on their faces. Despite being a relatively new group with 20-30 members, they have managed to achieve high attendance at their meetings.   The group's journey began when Fraser Dear moved to the Reading area and realized the absence of a user group catering to professionals in the Dynamics 365 and Power Platform space. He reached out to Andrew, who provided valuable guidance and support, allowing the Reading User Group to officially join the UK Dynamics 365 and Power Platform User Groups community.   One of the group's notable achievements was overcoming the challenge of finding a suitable venue. Initially, their "home" was the Microsoft UK HQ in Reading. However, due to office closures, they had to seek a new location with limited time. Fortunately, a connection with Stephanie Stacey from Microsoft led them to Reading College and its Institute of Technology. The college generously offered them event space and support, forging a mutually beneficial partnership where the group promotes the Institute and encourages its members to support the next generation of IT professionals.   With the dedication of its leadership team, the Reading Dynamics 365 and Power Platform User Group is poised to continue growing and thriving! Their story exemplifies the power of community-driven initiatives and the positive impact they can have on professional development and networking in the tech industry. As they move forward with their upcoming events and collaborations with Reading College, the group is likely to remain a valuable resource for professionals in the Reading area and beyond.  

A Celebration of What We've Achieved--And Announcing Our Winners

As the sun sets on the #SummerofSolutions Challenge, it's time to reflect and celebrate! The journey we embarked upon together was not just about providing answers – it was about fostering a sense of community, encouraging collaboration, and unlocking the true potential of the Power Platform tools.   From the initial announcement to the final week's push, the Summer of Solutions Challenge has been a whirlwind of engagement and growth. It was a call to action for every member of our Power Platform community, urging them to contribute their expertise, engage in discussions, and elevate collective knowledge across the community as part of the low-code revolution.   Reflecting on the Impact As the challenge ends, it's essential to reflect on the impact it’s had across our Power Platform communities: Community Resilience: The challenge demonstrated the resilience of our community. Despite geographical distances and diverse backgrounds, we came together to contribute, learn, and collaborate. This resilience is the cornerstone of our collective strength.Diverse Expertise: The solutions shared during the challenge underscore the incredible expertise within our community. From intricate technical insights to creative problem-solving, our members showcased their diverse skill sets, enhancing our community's depth.Shared Learning: Solutions spurred shared learning. They provided opportunities for members to grasp new concepts, expand their horizons, and uncover the Power Platform tools' untapped potential. This learning ripple effect will continue to shape our growth. Empowerment: Solutions empowered community members. They validated their knowledge, boosted their confidence, and highlighted their contributions. Each solution shared was a step towards personal and communal empowerment. We are proud and thankful as we conclude the Summer of Solutions Challenge. The challenge showed the potential of teamwork, the benefit of knowledge-sharing, and the resilience of our Power Platform community. The solutions offered by each member are more than just answers; they are the expression of our shared commitment to innovation, growth, and progress!     Drum roll, Please... And now, without further ado, it's time to announce the winners who have risen above the rest in the Summer of Solutions Challenge!   These are the top community users and Super Users who have not only earned recognition but have become beacons of inspiration for us all.   Power Apps Community:  Community User Winner: @SpongYe Super User Winner: Pending Acceptance Power Automate Community:  Community User Winner: @trice602 Super User Winner: @Expiscornovus  Power Virtual Agents Community: Community User Winner: Pending AcceptanceSuper User: Pending Acceptance Power Pages Community: Community User Winner: @OOlashyn Super User Winner: @ChristianAbata   We are also pleased to announced two additional tickets that we are awarding to the Overall Top Solution providers in the following communities:    Power Apps: @LaurensM   Power Automate: @ManishSolanki    Thank you for making this challenge a resounding success. Your participation has reaffirmed the strength of our community and the boundless potential that lies within each of us. Let's keep the spirit of collaboration alive as we continue on this incredible journey in Power Platform together.Winners, we will see you in Vegas! Every other amazing solutions superstar, we will see you in the Community!Congratulations, everyone!

September featured user group leader

 Ayonija Shatakshi, a seasoned senior consultant at Improving, Ohio, is a passionate advocate for M365, SharePoint, Power Platform, and Azure, recognizing how they synergize to deliver top-notch solutions. Recently, we asked Ayonija to share her journey as a user group leader, shedding light on her motivations and the benefits she's reaped from her community involvement.      Ayonija embarked on her role as a user group leader in December 2022, driven by a desire to explore how the community leveraged various Power Platform components. When she couldn't find a suitable local group, she decided to create one herself!    Speaking about the impact of the community on her professional and personal growth, Ayonija says, "It's fascinating to witness how everyone navigates the world of Power Platform, dealing with license constraints and keeping up with new features. There's so much to learn from their experiences.:        Her favorite aspect of being a user group leader is the opportunity to network and engage in face-to-face discussions with fellow enthusiasts, fostering deeper connections within the community. Offering advice to budding user group leaders, Ayonija emphasized the importance of communication and consistency, two pillars that sustain any successful community initiative.      When asked why she encourages others to become user group leaders, Ayonija said, "Being part of a user group is one of the best ways to connect with experienced professionals in the same field and glean knowledge from them. If there isn't a local group, consider starting one; you'll soon find like-minded individuals."      Her highlight from the past year as a user group leader was witnessing consistent growth within the group, a testament to the thriving community she has nurtured. Advocating for user group participation, Ayonija stated, "It's the fastest route to learning from the community, gaining insights, and staying updated on industry trends."   Check out her group: Cleveland Power Platform User Group

An MPPC23 Invitation from Charles Lamanna, CVP of Microsoft Business Applications & Platform

Hear from Corporate Vice President for Microsoft Business Applications & Platform, Charles Lamanna, as he looks ahead to the second annual Microsoft Power Platform Conference from October 3rd-5th 2023 at the MGM Grand in Las Vegas.Have you got your tickets yet? Register today at www.powerplatformconf.com  

Users online (2,582)