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scnative
Helper II
Helper II

Reminder Emails While Status = In Progress

SharePoint list where Status column = In Progress or Complete. 

 

If Status = In Progress, and 7 days has passed, I want an email reminder to trigger, otherwise if Status = Complete, no email. 

 

I created a column titled "7" that calculates the +7 days date. 

 

I'm using an Automated flow When New Item Added "Do Until" status = Complete, but it's only firing when the item is first entered.  It's not running daily. 

 

Using utcNow('MM/dd/yyyy') to compare to the "7" date.  MM/dd/yyyy is how the date columns are displayed. 

 

What am I missing (see image)?

 

2020-10-28_8-59-45.jpg

 

 

 

 

 

 

 

1 ACCEPTED SOLUTION

Accepted Solutions

@tom_riha 

 

Got it working. THANK YOU, THANK YOU, THANK YOU. I cannot express how much this has been a journey, and you’ve been my flow Sherpa! 


I am recapping your help here so it's condensed for solution. 

 

  1. Do not use a calculated column.  Plain date column only. 

  2. Create a Scheduled flow to run daily. 

  3. Add "Get Items" and select Site Address and List Name.

  4. In the Filter Query section, manually type:  Status eq 'In progress' and Today eq then use the expression builder to add:  addDays(utcNow(),-7,'MM/dd/yyyy')  (where In Progress and Today are your column titles)

  5. After it has inserted the expression, manually type single quotes around the pink box:

scnative_0-1604353676996.png

 

6. Add an Apply to Each step after the above. *Select an output from previous steps will be dynamic Value.

value.jpg

7. Add Send an Email and enter dynamic details.  

 

8. Click Save.

 

Here's how it looks completed:

 

whole.jpg

View solution in original post

18 REPLIES 18
tom_riha
Most Valuable Professional
Most Valuable Professional

I think for reminders it’s better to create a ‘Scheduled’ flow that will run once a day, filter all relevant items and send notifications. A flow with the following structure:

  • Scheduled trigger, run daily
  • Get items, with filter query: 7 eq ‘utcNow...’ and status eq ‘In progress’
  • Apply to each
    • Send an email


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scnative
Helper II
Helper II

Thanks.  @tom_riha I looked up data on "apply to each" but am unsure what is wrong, as the flow failed. 

 

Is it supposed to add 2 of the "apply to each" actions?  Or did I fat-finger it?

 

I'm confused on which value I am applying to each and why?

 

 

flow.jpg

tom_riha
Most Valuable Professional
Most Valuable Professional

One 'Apply to each' action should be enough, the one called 'Apply to each 2' in your flow. By default 'Apply to each' action needs an array as input, which is the 'value' dynamic content coming out of the 'Get items'.

I guess the 2nd Apply to each (called 'Apply to each') with 'Status' as an input is failing since 'Status' is not an array.

In general, when building Power Automate flows the flow will add the 'Apply to each' actions by itself when needed. You need to add it manually only if you're using your own array variables.



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Me again @tom_riha.  🙄

 

Flow failed:  The expression "  Status eq 'In Progress' and 7 eq ‘utcNow('MM/dd/yyyy')’  " is not valid. 

I've read that when reporting utcNow the month should be capitalized MM- does it matter?
Could the error be because the 7 date column is calculated?

 

tom_riha
Most Valuable Professional
Most Valuable Professional

That's a good point, it'll not work with calculated column. Calculated columns are not supported in the Filter Query, if you need to do some calculation you must do it directly in the Filter Query and use the original date column. So instead of just utcNow(...), you need to extend it by addDays() expression to do the calculation (the code below will remove 7 days from today's date).

addDays(utcNow(),-7,'MM/dd/yyyy')

image.png

Month should be capital M, lower-case m are minutes.



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Hi @tom_riha

 

Okay so get this.  During one of my tests a few minutes ago that failed on input, it showed the OLD list name.  Hasn't since.  I think this is why it's failing.  I was asked to change the list name couple days ago.  I've had issues with Power Automate and Power Apps not updating accordingly when column name changes.  They retain the old names and I have to rebuild stuff to compensate.  Anyway, I didn't copy it when I saw it, thought I could reproduce, but it's hasn't. 

 

What is your recommendation?  It's really tiring to get these "well, that's just how it is!" errors.  Apps seem shoddy, at best.  

 

Thanks!

tom_riha
Most Valuable Professional
Most Valuable Professional

I think renaming lists and columns shouldn't be a problem in Power Automate, it doesn't use display names of lists and columns, it's using GUID for lists and internal names for columns. These are fixed for the whole existence time of the list/column. The only way to change them would be to delete and create new list/column.

I can't talk for Power Apps though, I don't like them very much as they're very 'shoddy' as you say and I totally agree. 



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Agreed.  I'm still getting this error, though. 

 

The expression "Status eq 'In progress' and 7 eq 11/06/2020" is not valid. Creating query failed.

 

Where the date is calculated in the Filter Query

addDays(utcNow(),7,'MM/dd/yyyy')
 
(changed to +7 due to requirements)
scnative
Helper II
Helper II

@tom_riha 

 

What could be causing this?  flowwoes.jpg

@tom_riha 

 

Could it be because it says there's no dynamic content, thus no way for me to add the column Status that way.  I manually typed it in.  

flowwoes2.jpg

tom_riha
Most Valuable Professional
Most Valuable Professional

Is ‘7’ still calculated column or you changed it to date only column?

The Status column is a choice column? In the query filter you don’t need dynamic content, you have to type in everything by yourself and the Status part seems fine to me. 
Maybe you could try to run only the Status filter, then only the date filter, and you’ll see which one fails. 



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@tom_riha  Hi again. 

 

I wasn't aware calculated column needed to be changed to date only if the formula is ODATA. 

 

How do I extract the date as a date, versus the calculated?   I've been looking up tuts on it, but cannot figure it out and need to get this out the door as soon as possible. 

tom_riha
Most Valuable Professional
Most Valuable Professional

The calculated column must be based on some date where you add the 7 days. Use the same date column you use in the calculated field in the filter.

E.g. let's call it AssignedDate, then currently your calculated column 'seven' will be something like  'seven' =[AssignedDate]+7. Then you're trying to use the following formula in the filter: 'seven' == [today], which won't work (due to the calculated column). You need to do the calculation on the other side of the formula: AssignedDate == [today]-7, that means AssignedDate == addDays(utcNow(),-7,'MM/dd/yyyy').  <= that's an expression.

The right side of the formula in the filter must be always a basic SP column, all operations must be done on the left side.



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@tom_riha 

 

I REALLY appreciate your patience with me on this. 

 

So I'm an idiot, as is evident... 😂  I see your point now.  

 

I have an Input Date (not calculated) column.  So, applying the calc in ODATA on *that* column is what I need to be working on. 

 

I tried:  

 

Status eq 'In progress' Input Date eq addDays(utcNow(),-7,'MM/dd/yyyy' and it failed. 

 

I tried putting single quotes around the addDays... and it failed, too.  

 

 

tom_riha
Most Valuable Professional
Most Valuable Professional

Almost there. 🙂

1. you're missing 'and' between the formulas

2. you must use internal name of the 'Input Date' column (check column settings, it's at the end of the URL after 'Field=')

3. I'm not sure if the addDays(... was entered as an expression, but it must be an expression

It should look in a similar way as in the message 6, including all apostrophes.



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@tom_riha 

 

I added single quotes around the UTC expression and the flows are succeeding!!!!!  

 

THANK YOU, THANK YOU, THANK YOU!!!!!  

 

I will post a recap shortly to keep all correct data in one post.  If you could copy/paste what I post as a reply to this, then you'll get credit for the knowledge and I'll mark as solution. 

 

 

@tom_riha 

 

Got it working. THANK YOU, THANK YOU, THANK YOU. I cannot express how much this has been a journey, and you’ve been my flow Sherpa! 


I am recapping your help here so it's condensed for solution. 

 

  1. Do not use a calculated column.  Plain date column only. 

  2. Create a Scheduled flow to run daily. 

  3. Add "Get Items" and select Site Address and List Name.

  4. In the Filter Query section, manually type:  Status eq 'In progress' and Today eq then use the expression builder to add:  addDays(utcNow(),-7,'MM/dd/yyyy')  (where In Progress and Today are your column titles)

  5. After it has inserted the expression, manually type single quotes around the pink box:

scnative_0-1604353676996.png

 

6. Add an Apply to Each step after the above. *Select an output from previous steps will be dynamic Value.

value.jpg

7. Add Send an Email and enter dynamic details.  

 

8. Click Save.

 

Here's how it looks completed:

 

whole.jpg

davidkarn
New Member

Hi all,

 

I am new to Power Automate and would like to explore it because it is interesting. 

 

My case is, I want to send an email notification to admins that will occur every 10:00 in the morning everyday, if there are 'In-progress' items that are unassigned to them.

Just want to ask what is the issue on my first flow. I'm having an error.

davidkarn_0-1626423557149.png

 

Any help or advice is well appreciated. Thank you

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Join Microsoft product leaders and engineers for an in-depth look at the latest news and AI capabilities in Power Platform and Dynamics 365, featuring the likes of Charles Lamanna, Sangya Singh, Julie Strauss, Donald Kossmann, Lori Lamkin, Georg Glantschnig, Mala Anand, Jeff Comstock, and Mike Morton.   If you'd like to learn about the latest advances in AI and how #MicrosoftCopilot can help you streamline your processes, click the image below to register today!     Power Apps LIVE Copilot Coffee Chat - 9.30am 3rd April 2024 Be sure to check out our exclusive LIVE community event, "Power Apps Copilot Coffee Chat with Copilot Studio Product Team", which kicks off next week.   This is a unique opportunity to connect and converse with members of the Copilot Studio product team to learn more about their plans and insights into upcoming features. Click the image below to learn how to gain access!     Get Started with AI Prompts - Friday 29th March 2024 Join April Dunnam, Gomolemo Mohapi, and the team as they launch a new multi-week video series on our YouTube channelto show how you can power up your AI experience with Power Automate.   Here you'll discover how to create custom AI Prompts to use in your Power Platform solutions, with the premier available to view at 9am on Friday 29th March 2024. Click the image below to get notified when the video goes live!     UPCOMING EVENTS North American Collab Summit - Texas - 9-11th April 2024 It's not long now until the #NACollabSummit, which takes place at the Irving Convention Center in Texas on April 11-13th 2024. This amazing event will see business leaders, IT pros, developers, and end users, come together to learn how the latest Microsoft technologies can power teamwork, engagement, communication, and organizational effectiveness.   This is a great opportunity to learn from some amazing speakers and shining lights across #WomenInTech, with guests including the likes of Liz Sundet, Cathy Dew, Rebecka Isaksson, Isabelle Van Campenhoudt, Theresa Lubelski, Shari L. Oswald, Emily Mancini,Katerina Chernevskaya, Sharon Weaver, Sandy Ussia, Geetha Sivasailam, and many more.   Click the image below to find out more about this great event!   Dynamic Minds Conference - Slovenia - 27-29th May 2024 The DynamicsMinds Conference is almost upon us, taking place on 27-29th May at the Grand Hotel Bernardin in Slovenia. With over 150 sessions and 170 speakers, there's sure to be something for everyone across this awesome three-day event. There's an amazing array of speakers, including Dona Sarkar, Georg Glantschnig, Elena Baeva, Chris Huntingford, Lisa Crosbie, Ilya Fainberg, Keith Whatling, Malin Martnes, Mark Smith, Rachel Profitt, Renato Fajdiga, Shannon Mullins, Steve Mordue, Tricia Sinclair, Tommy Skaue, Victor Dantas, Sara Lagerquist, and many more.   Click the image below to meet more of the #MicrosoftCommunity in Slovenia to learn, mingle, and share your amazing ideas!     European Power Platform Conference - Belgium - 11-13th June It's time to make a note in your diary for the third European Power Platform Conference, which takes place at the SQUARE-BRUSSELS CONVENTION CENTRE on 11-13th June in Belgium.   This event brings together the Microsoft Community from across the world for three invaluable days of in-person learning, connection, and inspiration. There's a wide array of expert speakers across #MPPC24, including the likes of Aaron Rendell, Amira Beldjilali, Andrew Bibby, Angeliki Patsiavou, Ben den Blanken, Cathrine Bruvold, Charles Sexton, Chloé Moreau, Chris Huntingford, Claire Edgson, Damien Bird, Emma-Claire Shaw, Gilles Pommier, Guro Faller, Henry Jammes, Hugo Bernier, Ilya Fainberg, Karen Maes, Laura Graham-Brown, Lilian Stenholt Thomsen, Lindsay Shelton, Lisa Crosbie, Mats Necker, Negar Shahbaz, Nick Doelman, Paulien Buskens, Sara Lagerquist, Tricia Sinclair, Ulrikke Akerbæk, and many more.   Click the image below to find out more and register for what is sure to be a jam-packed event in beautiful Brussels!     For more events, click the image below to visit the Community Days website.   LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages

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