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Hawksmoor
Frequent Visitor

Reminder email 30 days before date on excel

Hi Im looking for help building a flow that triggers an email reminder to be sent 30 days before a date listed on an excel file (30 days before expiry date)

Screenshot 2023-03-06 at 22.10.16.png

containing details of the excel row in question.

 

Can anyone assist?

21 REPLIES 21
abm
Most Valuable Professional
Most Valuable Professional

Hi @Hawksmoor 

 

26-Mar-25 is this means

 

26-03-2025?

 

Could you make the Excel data as follows:

 

26-Mar-2025?

 

Then it will be easier to convert to Date using ParseDateTime()

 

formatDateTime(parseDateTime(outputs('Compose')), 'yyyy-MM-dd''en-US')
 
This will return 2025-03-26
 
Then to find 30 from Todays Date use the below expression
 
addDays(utcNow(),30,'yyyy-MM-dd')
 
Finally compare both dates from the expression to check whether it is matching the date or not.
 
Note: To read the excel sheet you need to have a table associated with it.


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Are you able to explain in a little more detail? Sorry Im not very well versed in this so not sure what steps to use

abm
Most Valuable Professional
Most Valuable Professional

Hi @Jtaylor95 

 

Will update soon.

 

Thanks



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abm
Most Valuable Professional
Most Valuable Professional

Hi @Jtaylor95  @Hawksmoor 

 

Follow the below steps:

 

image.png

 

Above expressions are as follows:

 

formatDateTime(item()?['Expiry Date'], 'yyyy-MM-dd')
 
addDays(utcNow(), 30, 'yyyy-MM-dd')
 
image.png


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Jtaylor95
Helper III
Helper III

Hi I am getting the following error:

 

The execution of template action 'Filter_array' failed: The evaluation of 'query' action 'where' expression '@equals(formatDateTime(item()?['Expiry Date'], 'yyy-MM-dd'), addDays(utcNow(), 60, 'yyyy-MM-dd'))' failed: 'In function 'formatDateTime', the value provided for date time string '45742' was not valid. The datetime string must match ISO 8601 format.'.

abm
Most Valuable Professional
Most Valuable Professional

Hi @Jtaylor95 

 

Check the DateFormat and set to ISO 8601.

 

image.png



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Jtaylor95
Helper III
Helper III

I had done that already but no joy

Jtaylor95
Helper III
Helper III

I think I need to convert my the date time string but not sure how!

abm
Most Valuable Professional
Most Valuable Professional

Hi @Jtaylor95 

 

Could you post a screenshot of your flow history and would like to see the dates getting from List Rows present in a table action step.

 

Thanks



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Screenshot 2023-03-21 at 17.51.58.pngScreenshot 2023-03-21 at 17.52.07.pngScreenshot 2023-03-21 at 17.52.10.pngScreenshot 2023-03-21 at 17.52.32.png

 

 

These are the error details:

 

abm
Most Valuable Professional
Most Valuable Professional

Hi @Jtaylor95 

 

Thanks for the screenshot.

 

Change the current filter condition formatDateTime(item()?['Expiry Date'], 'yyyy-MM-dd') to the following: 

 

formatDateTime(concat(
substring(item()?['Expiry Date'],0,4),
'-',
substring(item()?['Expiry Date'],5,2),
'-',
substring(item()?['Expiry Date'],8,2)
),'yyyy-MM-dd')

 

Note: You could get away with only using

 

concat(
substring(item()?['Expiry Date'],0,4),
'-',
substring(item()?['Expiry Date'],5,2),
'-',
substring(item()?['Expiry Date'],8,2)
)

 

 

Thanks

 

 

Thanks



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Hi I am having the following error:

 

The 'start index' for function 'substring' must be equal to or greater than zero and must be less than '0' which is the length of the string.

abm
Most Valuable Professional
Most Valuable Professional

Hi @Jtaylor95 

 

Could you check the run history and see what's the value of Expiry Date? Post a screenshot please?

 

Thanks



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Hoping this is what you need - thanks!Screenshot 2023-03-23 at 09.29.42.png

 

abm
Most Valuable Professional
Most Valuable Professional

Hi @Jtaylor95 

 

I can see the expiry date. Could you check all other expiry dates? Is that any missing any info?

 

Thanks



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All the other lines are coming through the same.

 

There are some bits of missing data but thats because its not been filled out in the excel table yet (see lines 14-16). Is this whats causing the problem? Do I need to remove all data lines that arent fully filled in?

 

Screenshot 2023-03-23 at 09.59.04.png

Screenshot 2023-03-23 at 09.58.23.png

abm
Most Valuable Professional
Most Valuable Professional

Hi @Jtaylor95 

 

Yes that's causing the issue.

 

 

Thanks



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Jtaylor95
Helper III
Helper III

Its now sending me the email reminder for every data line. I need the flow to only trigger if the expiry date is 60 days from today. Im not sure where Im going wrong here

 

Sorry!!

abm
Most Valuable Professional
Most Valuable Professional

Hi @Jtaylor95 

 

Could you post a screenshot and the expression of your filter query?

 

Thanks



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