cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
james_goodhew
Advocate III
Advocate III

Remove characters after 5 digit project number in filename

 

I need to strip everything off the PDF Name after the 5 digit project number, and use that information as the destination for a Move File action.

 

All project folder names have this structure: PROJECTNAME - 12345

PROJECTNAME has no requirements except less than ~30 characters, and no disallowed characters.

The suffix to end the folder name is SPACE HYPHEN SPACE 5DIGITS (always, this is coded*).

 

What I need to do in Flow is move the PDF of the drawing to its project folder.

The PDF Name is of the format PROJECTNAME - 12345-LAYOUTNAME.pdf

The PDF source location is always the same, and all files created in that location need to be moved.

The destination folder is always Y:\02 Projects\PROJECTNAME - 12345

 

I've initialized variables like:

RequiredLength as Integer, Initial Value 5.

InputText as String, Initial Value 'File Name' (from Dynamic Data)

CharacterList as Array, InitialValue IDONTKNOW


I did find the following from this link, but don't know how to translate the rest into Flow actions:

 

(InputText as text) =>
let
RequiredLength = 5,
Digits = {"0".."9"},
CharacterList = Text.ToList(InputText),
FirstNumber =
List.Accumulate(
CharacterList,
"",
(String,CurrentChar)=>
if Text.Length(String) = RequiredLength then String
else if List.Contains(Digits,CurrentChar) then String & CurrentChar
else ""
) ,
ReturnValue =
if Text.Length(FirstNumber) = RequiredLength then FirstNumber else null
in
ReturnValue

 

 

*until we hit the millennium bug and need a 6th digit

** My first post was marked as spam and hasn't come back online, so sorry to repeat but I'd love an answer if anyone out there can help 🙂

13 REPLIES 13
abm
Most Valuable Professional
Most Valuable Professional

Hi @james_goodhew 

 

You can use the split expression function to split the PDF  file name.

 

If you need any further help in this please let me know.

 

Thanks



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials
abm
Most Valuable Professional
Most Valuable Professional

Hi @james_goodhew 

 

Please follow these steps:

image.png

 

The expression I used above is as follows:

split(variables('PDFFileName'), '-')
concat(outputs('Compose_2')[0], ' - ' ,outputs('Compose_2')[1])
 
If you need any help in this please let me know.
 
Thanks


Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

Hello @abm 

Thank you so much!

Now I have one small challenge: Output of the second Compose has an extra " " character both sides of the " - " separator, so the folder path is incorrect. Any idea why that might be?

I used a Replace function to replace '  ' with ' ' and it works now, but would be nice to clean up if possible.

 

[Edit] I realised I had to use the Expression builder: click into the field, dynamic content pops up to the right. Next to the heading of that box is another available heading 'Expression'. Click 'See More' under String Expressions section and you will find Split and Concat functions. Below is now irrelevant.

Unfortunately, I get error in the body of my Move: Cannot verify existence of destination at

'SITEADDRESS/02 Projects/Projects/concat(split(TESTJG - 12345.pdf, '-')[0], ' - ',split(TESTJG - 12345.pdf, '-')[1])'
I don't think the expressions are evaluating, because the outputs of each Compose match the inputs of the same Compose...?
abm
Most Valuable Professional
Most Valuable Professional

Hi @james_goodhew 

 

Thanks for your reply. 

 

To remove the space between ' - ' you can change the expression under the concat to '-'.

 

Please see below.

concat(outputs('Compose_2')[0], '-' ,outputs('Compose_2')[1])

 

Try this and let me know

 

Thanks

 

 

 

 



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

Hello @abm , I can't do that sadly because our users are allowed to use '-' characters elsewhere in the project name. ' - ' is banned from use, because it's our delimiter for project number.

I'll stick with the replace() for now.

There will be a challenge if a user uses '-' elsewhere in the filename though... That's why I asked about finding the 5 digit number initially.

abm
Most Valuable Professional
Most Valuable Professional

Hi @james_goodhew 

 

Thats fine. You still having issues with the SharePoint path not found error? 



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

Hi @abm , no the path is correct now, as long as there is no hyphen in the project name. I don't want to mark your answer as the solution, because (although very clever) the ultimate answer to the question is to find the 5 digit number and strip its suffix.

abm
Most Valuable Professional
Most Valuable Professional

Hi @james_goodhew 

 

Thanks for your quick reply.

 

Lets try to understand this. So you have the following filename.

PROJECTNAME - 12345-LAYOUTNAME.pdf

Here you need to get the numeric value only and strip everything else?

 

First step is remove the spaces. Here you could use replace expression with space with ''.

This will result the filename as follows:

PROJECTNAME-12345-LAYOUTNAME.pdf

 

Next use the split function to split the projectname,numeric values & layoutname using '-'

From the split output index 1 should get the numeric value you want.

 

Thanks

 



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

No that's not it. The ' - ' and the 5 digit number are the only valid delimiters.

The hyphen itself is not really useful because PROJECTNAME can contain a hyphen anywhere.

 

To give an explicit example:

I need to move file: P-R-O-J-E-C-TNAME - 12345-LAYOUTNAME.pdf

to destination:         P-R-O-J-E-C-TNAME - 12345

 

One possibility is there are always only 5 digits to keep after the ' - ' delimiter, so if we can do the split and say take the length of the split, add 5, and take that from the original filename, we have a valid path..?

If you can split starting from [character where ' - ' ends + 5] (I think), then we are onto a winner.

abm
Most Valuable Professional
Most Valuable Professional

Hi @james_goodhew 

 

It is possible but we need to do quite a lot of string manipulations to extract the numeric and other strings.

 

Try the following.

 

Find the total length of the string.

Find the last hyphen position and previous using a Do until loop by reading each value from the filename. Before the Do until declare two values as integer. Use these two integer variables (swap the values until the loop process ends) for storing the hyphen positions. Once you find the position of last and previous value of hyphen you could use the substring() function to extract the values.

 

Thanks

 

Thanks 



Did I answer your question? Mark my post as a solution!

If you liked my response, please consider giving it a thumbs up


Proud to be a Flownaut!

Learn more from my blog
Power Automate Video Tutorials

Hello @abm , thanks for the deep suggestion - but I just used your logic and stretched it out:

 

Split(PDFFILENAME,' - ')

Length(Output) under Collections on the output

Add(output,3) to add characters for the ' - ' I want to keep

Add(Output,DigitsInProjectNumber) to add characters for the project number (for now always 5 but I can change the variable value when we get to that point).

substr(PDFFileName,0,Output) to get the desired folder path.

 

Finally nailed it for what I need, although there is no flow logic currently to find a project number of defined length within a string...

Thank you so much for opening my eyes to alternative possibilities!

v-alzhan-msft
Community Support
Community Support

Hi @james_goodhew ,

 

The link below could help you:

https://powerusers.microsoft.com/t5/Building-Flows/Split-Extract-names-from-a-delimiter-string-in-Fl...

 

Best regards,

Alice       

 

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Thank you, but my specific question is how to use a number of n digits as a delimiter. Perhaps I should pose this as a separate question, but it's academic now I have a solution involving the " - " delimiter and adding the requisite n to the length, as above. I won't mark it as a solution because it doesn't solve the question about using a number of n digits as a delimiter.

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders   UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Users online (3,647)