cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Highlighted
SpDev
Level: Powered On

Remove item after a reminder is sent

Hi, 

I am working in a Flow that send an email to the owner of an item telling that the item needs a revision. This email sends after 4 months since the item was created and I am using the Delay action for that. 

 

No I need to actually remove the item if the user has not checked it before these 4 months and I don't know how to do it. 

The list has only OOB columns and I don't want to use any custom column or calculated date column because this list will be used in a demo to show how easy is to work with SharePoint and MS Flow. 

How can I check if the user has looked at the item? 

If the user opens the item will MS Flow counts that as a "modifiy"-trigger? or the item needs to be actually updated to count as modification in MS Flow? 

It can be that the user don't need to update something and he/she just open the item and close it inmediatelly. 

 

Best regards

Americo

4 REPLIES 4
shawnfielding
Level: Power Up

Re: Remove item after a reminder is sent

Viewing the document does not count as modifying the document.  This is not specific to Flow.  Rather it is a metadata point existent in the document itself and in SharePoint.  You can still open a document (view it) without a document being checked out, so that does not help.  I am not sure how to identify when a document has last been opened.  As far as I know, this is not possible.

 

 

Community Support Team
Community Support Team

Re: Remove item after a reminder is sent

Hi @SpDev ,

 

As far as I know, MS Flow does not currently have such a feature.

Existing triggers basically wait for events to occur before they can trigger Flow.

Just looking viewing item can't be determined as an event.

I am afraid there is currently no suitable way to achieve such a requirement.

If you want similar functionality to be supported by MS Flow, you could post this idea in the Flow Ideas forum, and this scenario might be covered.

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
shawnfielding
Level: Power Up

Re: Remove item after a reminder is sent

I have been thinking about this a little.  The requirements would be to not only know if someone opened it, but for how long, and I really do not think that is possible.  Maybe sending the email to the and latest modifier would be enough?  Depending on how you want to use it, you could set a boolean metadata point that identifies when the use of a document is done.  Probably would want the creator to do this.  Once clicked as done, you could delete it.  Or a document approval flow.  That's all I got. 

 

On a side note, does the delay action actually allow you to wait for 4 months?  Did you test it?  I thought a flow could only run for 30 days...


@SpDev wrote:

Hi, 

I am working in a Flow that send an email to the owner of an item telling that the item needs a revision. This email sends after 4 months since the item was created and I am using the Delay action for that. 

 

No I need to actually remove the item if the user has not checked it before these 4 months and I don't know how to do it. 

The list has only OOB columns and I don't want to use any custom column or calculated date column because this list will be used in a demo to show how easy is to work with SharePoint and MS Flow. 

How can I check if the user has looked at the item? 

If the user opens the item will MS Flow counts that as a "modifiy"-trigger? or the item needs to be actually updated to count as modification in MS Flow? 

It can be that the user don't need to update something and he/she just open the item and close it inmediatelly. 

 

Best regards

Americo


 

SpDev
Level: Powered On

Re: Remove item after a reminder is sent

I will think in your propose and discuss with my colleague. 

 

Best regards!

Helpful resources

Announcements
thirdimage

Power Automate Community User Group Member Badge

Fill out a quick form to claim your user group badge now!

firstImage

Incoming: New and improved badges!

We've given our badges an overhaul and also added some brand new ones!

fifthimage

Microsoft Learn

Learn how to build the business apps that you need.

sixthImage

Power Platform World Tour

Find out where you can attend!

seventhimage

Webinars & Video Gallery

Watch & learn from the Power Automate Community Video Gallery!

Top Kudoed Authors (Last 30 Days)
Users online (185)