cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Lina_Ma
Regular Visitor

Renaming a File in SharePoint Online

Hi 🙂

I am trying to rename a file in a document library on SharePoint Online, I want that when a user upload a file, a flow change it name, adding the current date and hour. I am not know the formula to add the date at the name of the file, can help me please whit information about that. Is important too that when the user upload a new document the flow don't generate a new version on the historical version document.

Im am trying whit sharepoint designer because I don't know how to create a flow in Microsoft Flows, thanks fot your helps.

🙂 😃

1 ACCEPTED SOLUTION

Accepted Solutions
v-bacao-msft
Community Support
Community Support

Hi @Lina_Ma,

 

There is no action to rename SharePoint files directly currently. If you want to the feature to be supported in Microsoft Flow, you could vote for the similar ideal in the forum below:

https://powerusers.microsoft.com/t5/Flow-Ideas/New-SharePoint-Action-rename-file-folder-document-set...

Maybe you could consider using "Send a http request to SharePoint" action to rename the file.

Use Compose to get the current Date and Hour, and then prefix it before the file name.

It is recommended to set a Delay action to avoid delays in the execution of the action.

But unfortunately, the action executed in the Flow for the files in SharePoint will change the version of the file, and the Modified user is determined according to the account of the connection configured on the action.

Anyway, if you want to rename the file name, you could refer to the following image:

44.PNG

Besides, for more information about SharePoint http request, please refer to link:

https://docs.microsoft.com/en-us/sharepoint/dev/sp-add-ins/working-with-folders-and-files-with-rest

Please take a try.

 

Best Regards,

Barry

 

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

61 REPLIES 61
faustocapellanj
Memorable Member
Memorable Member

Hi @Lina_Ma

 

There have been quite a few posts about what you're looking for here in the forums. The solution in the link below can give you an idea on how to go about what you want to do. Please give it a try and let us know.

https://powerusers.microsoft.com/t5/General-Flow-Discussion/Manipulate-filename-from-email-attachmen...

 

Regards,

Fausto Capellan, Jr

Fausto Capellan, Jr
Did I answer your question? Mark my post as a solution! Did my response help? Please give it a thumbs up!
v-bacao-msft
Community Support
Community Support

Hi @Lina_Ma,

 

There is no action to rename SharePoint files directly currently. If you want to the feature to be supported in Microsoft Flow, you could vote for the similar ideal in the forum below:

https://powerusers.microsoft.com/t5/Flow-Ideas/New-SharePoint-Action-rename-file-folder-document-set...

Maybe you could consider using "Send a http request to SharePoint" action to rename the file.

Use Compose to get the current Date and Hour, and then prefix it before the file name.

It is recommended to set a Delay action to avoid delays in the execution of the action.

But unfortunately, the action executed in the Flow for the files in SharePoint will change the version of the file, and the Modified user is determined according to the account of the connection configured on the action.

Anyway, if you want to rename the file name, you could refer to the following image:

44.PNG

Besides, for more information about SharePoint http request, please refer to link:

https://docs.microsoft.com/en-us/sharepoint/dev/sp-add-ins/working-with-folders-and-files-with-rest

Please take a try.

 

Best Regards,

Barry

 

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Barry, Thank you so much! 🙂 I go to trying.

I tried the http request that Barry posted for renaming a file in my SharePoint Online document library, however, the Flow fails with the following error:

 

An entry without a type name was found, but no expected type was specified. To allow entries without type information, the expected type must also be specified when the model is specified.

 

Any ideas?

Hi @kagoodm,

Do you mind posting some screenshots of your Flow?
Fausto Capellan, Jr
Did I answer your question? Mark my post as a solution! Did my response help? Please give it a thumbs up!

Absolutely.  Below is what I have in my flow.  I'm hoping there is something simple that I'm missing.

 

Hi @kagoodm

 

The screenshot didn't come through. Do you mind trying to post it again so I can check it out? Thanks.

 

Fausto Capellan, Jr

 

Fausto Capellan, Jr
Did I answer your question? Mark my post as a solution! Did my response help? Please give it a thumbs up!

Hopefully this comes through this time.

Flow.jpg

Hi @kagoodm

 

Sorry for the late reply. After building a Flow on my end with all the steps on your screenshot, I believe the issue lies in the Body field of the Send an HTTP request to SharePoint. You currently have _metadata and it should be __metadata. This one requires 2 underscore lines and yours only have one. The first screenshot below is yours and the second one is mine. Please compare the highlighted content and update that field accordingly. And once you test, please let me know.

Your screenshotYour screenshotMy screenshotMy screenshot

 

Fausto Capellan, Jr
Did I answer your question? Mark my post as a solution! Did my response help? Please give it a thumbs up!

Thanks for the extra set of eyes.  I wouldn't have caught that.  I updated it to have an extra _ as you stated and I was able to get the flow to run now without errors. 

 

Thanks again!

Hi @kagoodm

 

I'm glad you got that sorted. Please, do not hesitate to reach out if you have any questions.

 

Regards,

Fausto Capellan, Jr

Fausto Capellan, Jr
Did I answer your question? Mark my post as a solution! Did my response help? Please give it a thumbs up!
Anonymous
Not applicable

Hello

 

thank you for providing a work around for renaming an existing document in a document library.

 

not sure if my previous post went through (trouble adding an image) so I'm posting again

 

i'm blindly following the examples above and don't understand part of the 'Uri' field in the Send an HTTP request to sharepoint.

 

The examples show several different things -

/_api/web/lists/GetByTitle('PMTR')/...

/_api/web/lists/GetByTitle('B')/... 

/_api/web/lists/GetByTitle('CustomCSS')/...

 

can you please tell me what the 'PMTR', 'B' and 'CustomCSS' are adn where do I find what I need to use in my document library?

 

I understand what ever is put in the Uri needs to go in the 'Body' 

 

I'm feeling like dumb screwdriver  here

 

brian

 

 

 

Hi @Anonymous

 

The URLs you posted below are the ones you need to add to the SharePoint HTTP Request. Here's one of the URLs again and its breakdown: /_api/web/lists/GetByTitle('CustomCSS')/

The bold text inside the parenthesis is the name of the folder I need to Flow to work with. In your case, it will be the name of your folder. To become acquainted with SharePoint REST API, I have added a link below for you to check.

https://docs.microsoft.com/en-us/sharepoint/dev/sp-add-ins/working-with-lists-and-list-items-with-rest

 

Regards,

Fausto Capellan, Jr

Fausto Capellan, Jr
Did I answer your question? Mark my post as a solution! Did my response help? Please give it a thumbs up!

Hi Brian.  I know exactly where you're coming from...I was lost trying to figure this out as well.

 

In my particular use case, I wanted to take my document that gets stored into the SharePoint Online library and completely rename it to Something-ID#.

 

In my example, the PMTR wass the name of my SharePoint Online document library.  I've copied/pasted in my actual values below.  My error was when I tried manually typing it all out based on screen prints and missed one extra _.

 

In my Compose step, I did the following to concatenate a string of Something-ID#:

concat('the text I wanted my file to be renamed as-', triggerBody()?['ID'])

 

In my Send an HTTP request to SharePoint, I did the following:

Site Address:  your SharePoint Online site where the document library exists

Method:  POST

Uri:      /_api/web/lists/GetByTitle('your SharePoint Online document library ')/items(@{triggerBody()['ID']}) Where you are seeing the @{triggerBody()['ID']}), I pulled that in from the available fields in my SharePoint Online document library.

 

Headers: 

content-type:     application/json;odata=verbose

IF-MATCH:  *

X-HTTP-Method:  MERGE

 

Body:  {'__metadata':{'type':'SP.Data.your SharePoint Online document libraryItem'},'FileLeafRef':' @{outputs('Compose')}'}

 

Doing this, I was able to get my documents to be completely renamed to just the Something-ID# like we were hoping for.

 

Hope this helps.  🙂

Anonymous
Not applicable

thank you both for replying, I'm begining to understand now and I believe the problem I'm having is with my document library name.

The error I"m getting is this:

{
  "message": "List 'CAM  Agreement Documents' does not exist at site with URL 'https://*********.sharepoint.com/teams/International/RAM'.\r\nclientRequestId: 8909cbe0-c331-4db2-b240-b7d0edcda2d8\r\nserviceRequestId: 5a77bd9e-4025-0000-1f04-751ff44fe38f",
  "status": 404,
  "source": "https://********.sharepoint.com/teams/International/RAM/_api/web/lists/GetBYTitle('CAM%20%20Agreement%20Documents')/items(845)",
  "errors": [

    "-1",
    "System.ArgumentException"
  ]
}

 

However the URL shows the name is correct:

https://***********.sharepoint.com/teams/International/RAM/CAM%20%20Agreement%20Documents/Forms

 

There are indeed two spaces in the name after 'CAM' but before 'Agreement'

I've tried

'CAM%20 Agreement%20Documents'

'CAM%20%20Agreement%20Documents'

'CAM  Agreement Documents'

 

While there are two spaces library name in the URL, there is only one in the web address specificed in the document library settings: 

Web Address:Description:

https://*******.sharepoint.com/teams/International/RAM/CAM Agreement Documents/Forms/Alll Docs.aspx

 

So I've tried:

CAM Agreement Documents

CAM%20Agreement%20Documents

 

in all cases I get the same error message saying the 'list' cannot be found

 

Does REST require something special with spaces?  I've read about using '+' instead, but i'm not sure

 

thank you for your time

brian

 

 

 

 

Hi @Anonymous

 

Let's step away from Flow for a bit and focus on the SharePoint REST API part. To understand SharePoint REST better, I suggest you play around with it directly on the browser so you can learn it a lot faster. For example, to make sure I am accessing the correct REST API data points, I browse to my site and append the following to the site URL:

_api/web/lists/. This will give you all the lists in the site in XML format. And then to access the list, you would then use this URL: _api/web/lists/GetByTitle('List or Doc Library Name here'). This will give you all the information about that specific list. And if you want to see all the items in that list or library, you would use this URL: _api/web/lists/GetByTitle('List or Doc Library Name here')/items. As you become acquainted with this, everything will start to fall into place and then you will be able to use inside your Flow.

Please go over the link I sent in my previous reply. I normally keep that link and some others related to SharePoint REST API handy in the event I need to do something with it.

 

Regards,

Fausto Capellan, Jr

 

 

Fausto Capellan, Jr
Did I answer your question? Mark my post as a solution! Did my response help? Please give it a thumbs up!
Anonymous
Not applicable

Thank you so much Fausto for your patience and for your help

 

I now get it. I didn't realise I could use the browser, that certainly speeds things up.

 

In case any one else reads this, the  'List or Doc Library Name here' in   _api/web/lists/GetByTitle('List or Doc Library Name here') is the name of the document library on the list settings page and not what's shown in the URL.

 

Also, double spaces are handled without a problem (as in _api/web/lists/getbytitle('CAM%20-%20Document%20Library')/items).

 

Thank also Kagoodm for laying out exactly what you did to get it working (my problem was with the name)

 

 

I am trying to do this also but I am getting the below error

Error.JPGHttp.JPG

Hi @jkeckard007

Can you please spell out the entire error message since it's cutting off on the screenshot?

Thanks.

Fausto Capellan, Jr
Did I answer your question? Mark my post as a solution! Did my response help? Please give it a thumbs up!

Helpful resources

Announcements

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. Also, don't forget to review the many events happening near you or virtually! It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

January 2024 Community Newsletter

Welcome to our January Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements in each Community and check out the Community on LinkedIn as well! It's the best way to stay up-to-date in 2024 with all the news from across Microsoft Power Platform and beyond.      COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, giving (and receiving!) kudos, and consistently providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, make it your New Year's Resolution to be more active in the community in 2024.   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzWarrenBelzPstork1saudali_25LaurensMPstork1stephenrobertLucas001AARON_ClbendincpaytonSurendran_RANBNived_NambiarMariamPaulachanNikhil2JmanriqueriosANBJupyter123rodger-stmmbr1606Agniusstevesmith27mandelaPhineastrice602AnnaMoyalanOOlashynBCLS776grantjenkinsExpiscornovusJcookSpongYeAARON_CManishSolankiapangelesPstork1ManishSolankiSanju1Fubar   LATEST NEWS Power Platform 2024 Release Wave Highlights This month saw the 2024 Release Wave 1 plans for Microsoft Power Platform and Microsoft Dynamics 365- a compilation of new capabilities planned for release between April and September 2024. Click here to read Corporate Vice President Maureen (Mo) Osborne's detailed breakdown of the upcoming capabilities, and click the image below to check out some of the Power Platform 2024 Release Wave 1 highlights.     "What's New" Power Platform Shorts Series This month we also launched our brand-new 'Power Shorts' series on YouTube - a selection of super sweet snapshots to keep you in the loop with all the latest trends from across the Power Platform and beyond. Click the image below to check out the entire playlist so far, and don't forget to subscribe to our YouTube channel for all the latest updates.   Super User In Training (S.U.I.T) It was great to see the Power Platform Community officially kick off Season One of their Super User in Training (SUIT) program this month! Their first meeting saw an amazing turnout of over 300 enthusiastic participants who started their dynamic journey toward becoming Super Users. Huge thanks to Manas Maheshwari, Eric Archer, Heather Hernandez, and Duane Montague for a fantastic kick-off. The first meeting also saw seasoned Super User, Drew Poggemann, share invaluable insights on navigating the #MicrosoftCommunity with finesse. Many thanks to Drew for setting the stage and emphasizing the importance of active engagement and the art of providing thoughtful community solutions. If you want to learn more about the features and benefits of gaining Super User status, click the image below to find out more, and watch this space for more info about Season Two and how you can SUIT UP in the community!     UPCOMING EVENTS Microsoft 365 Community Day - Miami - February 1-2, 2024 It's not long now until the Microsoft 365 Community Day Miami, which will be taking place at the Wolfson Campus at Miami Dade College on 1-2 Feb. 2024. This free event is all about unlocking the full potential of Power Platform, Microsoft 365, and AI, so whether you’re a tech enthusiast, a business owner, or just curious about the latest Microsoft advancements, #M365Miami is for you.   The event is completely free and there will sessions in both English and Spanish to celebrate the vibrant and diverse make-up of our amazing community. Click the image below to join this amazing Community Day in Miami and become a part of our incredible network of learners and innovators!     Microsoft Fabric - Las Vegas - March 26-28, 2024 Exciting times ahead for the inaugural #MicrosoftFabric Community Conference on March 26-28 at the MGM Grand in Las Vegas. And if you book now, you can save $100 off registration! The Microsoft Fabric Conference will cover all the latest in analytics, AI, databases, and governance across 150+ sessions.   There will be a special Community Lounge onsite, interactive learning labs, plus you'll be able to 'Ask the Experts' all your questions to get help from data, analytics, and AI specialists, including community members and the Fabric Customer Advisory Team. Just add the code MSCUST when registering for a $100 discount today. Click the image below to find out more about the ultimate learning event for Microsoft Fabric!     Microsoft 365 Conference - Orlando - April 30 - May 2, 2024 Have you added The Microsoft 365 Conference to your community calendar yet? It happens this April 30th - May 2nd in Orlando, Florida. The 2024 Microsoft 365 Conference is one of the world’s largest gatherings of Microsoft engineers and community, with a strong focus on Power Platform, SharePoint, Azure, and the transition to an AI-powered modern workplace.   Click the image link below to find out more and be prepared to be enlightened, educated, and inspired at #M365Conf24!   LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages  

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!           Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (4,139)