cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Renaming a SharePoint Folder or Document Set

Hi all,

 

Does anyone know of a way that a SharePoint folder and/or document set can be renamed through Flow?  There doesn't seem to be anything obvious through the SharePoint actions that are available.

 

 

Thanks!

1 ACCEPTED SOLUTION

Accepted Solutions
Anonymous
Not applicable

@v-yamao-msft  thanks for this, have posted a new idea here: https://powerusers.microsoft.com/t5/Flow-Ideas/New-SharePoint-Action-rename-file-folder-document-set...

 

In the meantime, for anyone else that needs to rename a folder or document set in Flow, as @v-yamao-msft  mentioned you need to use the SharePoint API via the "Send an HTTP request to SharePoint" action, like this:

 

Renaming a document setRenaming a document set   

 

In the above example, "Name" is the name of the existing document set, and "ProjectName" is the new name.  "Business Case Requests" is the name of the document library that contains the Document Set.  I can confirm the above works for Document Sets, haven't tried it on a folder yet.  

 

Hopefully some more basic SharePoint actions get added to flow soon, it took me a while to get this right, and for information workers who wouldn't have a clue as to how to leverage the SharePoint API, basic SharePoint operations like this will be difficult for them to achieve!

View solution in original post

12 REPLIES 12
v-yamao-msft
Community Support
Community Support

Hi @Anonymous,

 

We do not have a direct action can be used to rename folder and document set in SharePoint library. If you need this feature, please consider submitting a request on Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

However, if you are familiar with Rest APIs, you could try to create a custom connector to achieve it. Please check the following for a reference:

Update folder name using REST API

Custom connectors in Microsoft Flow

 

 

Best regards,

Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

@v-yamao-msft  thanks for this, have posted a new idea here: https://powerusers.microsoft.com/t5/Flow-Ideas/New-SharePoint-Action-rename-file-folder-document-set...

 

In the meantime, for anyone else that needs to rename a folder or document set in Flow, as @v-yamao-msft  mentioned you need to use the SharePoint API via the "Send an HTTP request to SharePoint" action, like this:

 

Renaming a document setRenaming a document set   

 

In the above example, "Name" is the name of the existing document set, and "ProjectName" is the new name.  "Business Case Requests" is the name of the document library that contains the Document Set.  I can confirm the above works for Document Sets, haven't tried it on a folder yet.  

 

Hopefully some more basic SharePoint actions get added to flow soon, it took me a while to get this right, and for information workers who wouldn't have a clue as to how to leverage the SharePoint API, basic SharePoint operations like this will be difficult for them to achieve!

@Anonymous

Thanks for the workaround! Hard to believe such a basic task requires the API connector... I'm trying to rename a simple Folder, but am having a hard time tweaking it just right. I've shared it here: https://powerusers.microsoft.com/t5/Using-Flows/Copy-and-Rename-a-SharePoint-Folder/m-p/167932

 

The Properties for the Folder are a bit different than the Document Set and I feel like I've set it up as it should be, using the 'name' propery, but it doesn't seem to like that. Any thoughts?

Hi! I have tried this solution and got the following error message "Server relative urls must start with SPWeb.ServerRelativeUrl". What I am missing?

@Anonymous Thanks for your post! It has helped me the most of any other along this topic. In fact, following your example allowed me to get the flow to run successfully for the first time! Woohoo!

 

There is one exception though, It didn't actually rename the file. When I looked at my document list the file had the same name as the previous one though the last part was incremented up by 1.  Overall, I'm trying to achieve the following:

Enter/Update/View information via PowerApps

Create SP List item when new PA form is submitted

Create a Word document by entering Properties into Word Template

Convert said Word document to PDF

Email Document as email body and attach PDF

 

So far, I've got everything to FINALLY run successfully with the exception of not renaming my word template when the properties are updated. I managed to give the PDF the Project Name property as it's file name but am struggling with doing the same for the new word document.  

HTTP Flow.JPG

 

Any insights you might have to help me change the file name would be great!

No it doesn't work. I've banging my head for hours. No luck.

I get: Microsoft.SharePoint.Client.InvalidClientQueryException

Anonymous
Not applicable

I was receiving this error when attempting to rename a document set.  

An unexpected 'PrimitiveValue' node was found when reading from the JSON reader. A 'StartObject' node was expected.
 
Here's how I got it to work:
Annotation 2019-04-19 054711.png
 
 
Anonymous
Not applicable

@JessEleng

I know this is old, did you ever figure it out?  I noticed you have a GET instead of a POST

 


@JessEIeng wrote:

@Anonymous Thanks for your post! It has helped me the most of any other along this topic. In fact, following your example allowed me to get the flow to run successfully for the first time! Woohoo!

 

There is one exception though, It didn't actually rename the file. When I looked at my document list the file had the same name as the previous one though the last part was incremented up by 1.  Overall, I'm trying to achieve the following:

Enter/Update/View information via PowerApps

Create SP List item when new PA form is submitted

Create a Word document by entering Properties into Word Template

Convert said Word document to PDF

Email Document as email body and attach PDF

 

So far, I've got everything to FINALLY run successfully with the exception of not renaming my word template when the properties are updated. I managed to give the PDF the Project Name property as it's file name but am struggling with doing the same for the new word document.  

HTTP Flow.JPG

 

Any insights you might have to help me change the file name would be great!


 

 

andeeh1974
Frequent Visitor

@Anonymous  @Anonymous  @blinduvlad  @JessEIeng  @FinTechPKOBP 

 

Can I use this method to rename a folder using a list as my new file name? 

For example, I have several hundred folders in a library.  Each folder is currently named a name, "Bugs Bunny".  I have a list with columns "FullName" = "Bugs Bunny" and "EmpID" = "12345".  I want to rename "Bugs Bunny" to the EmpID value of "12345".  

I've messed around with this example to do this but I am not getting the results I need.  

Any help would be greatly appreciated!!

 

Andee

Old post but I recently encountered the same issue and resolved it by using the follow string for the document set path:

 

This did not work: LibraryName/DocSet
This DID work: /sites/ParentSite/SubSite/LibraryName/DocSet

 

This works for folders and document sets.

Thank you very much @Anonymous  !

 

Had to rename a folder and couldn't find and the X-Request-Digest saved my day.

 

Such an "easy" task to rename... and yet so hard to automate it 😞

Wendy_Lumsden
Helper I
Helper I

Thank you so much.   This post has saved me hours of frustration.  

Definitely need an easier way to identify the names of these internal fields!!

 

See here for more: https://blog.softartisans.com/2009/12/08/list-of-internal-names-for-sharepoint-fields/    Hope this link is useful for others

 

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank!  🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

Users online (5,023)