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Helper V
Helper V

Request Sign-Off and custom permission for the document

I have an online SharePoint document library and we have the following scenario regarding the Request Sing-Off feature:-

  1. UserA upload a word document >> Request Sing-Off from UserB >> document status became pending, as follow:-






  1. UserB got an email to approve/reject the project. but meanwhile userC was able to edit the pending document.

so this seems weird. i thought that pending documents can only be edited by the approver... as in this case UserB will be approving the changes made by userC and not UserA... any advice on what is going on?

Solution Specialist
Solution Specialist

That is how content approval works. Best way is to hide the documents with Pending status from general users and only show it to the approvers.


In short, everyone sees all approved documents in All Items view


Approver sees all the documents with all statuses.


And finally, create a permission level that does not have create views permission for end users so that they can not change views.


Like and Mark this as an answer if this resolves your issue.

Please Like and Mark this as Answer if it resolves your Issue.

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